Board Minutes: August 17, 2011: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

August 17, 2011, 11:30 – 1:00 PM

 

 

Present: Ben Harrison, Ray Van Tongeren, Sybil Sides, Carmella Bender, Julia Bishop, Barbara Skreen, Liz Haeck, Cindy Lopez Werth, and Sharon Weinhold,

 

Excused: None

 

Unexcused:  None

 

Quorum: Yes

 

Welcome and Introductions: The chairman, Ben Harrison, welcomed the Board members and thanked them for their attendance, He remarked that the Network usually does not have a meeting in August, and was pleased to see the nice turnout. The attendees introduced themselves for the record.

Additions to the Agenda:  None.

 

July 20, 2011 Minutes: Motion to approve the minutes as presented: Ray: second: Liz. The vote was unanimous and the motion carried.

July 20, 2011 Action Items: All action items, except for two, were completed. The input for the Family Policy Council year end reports will be presented at the September meeting. The reports are not due until October 31. 2011. To avoid confusion, sign up schedules for the October events will be sent to the Board members one to two weeks before each event.

 

Grant Status Report/Budget Update:

The status of each grant, including funding level, amount spent and projected through August 31, and grant expiration date, was presented to the Board members. More detailed discussion on each grant followed. The Network finances appear to be in good shape. Ray suggested that this format be used to present the budget status each month.

Action: Provide the budget status to the Board in this format at each Board meeting.  (Sharon)

The Network currently has funding from three sources totaling $53,680. The Department of Vocational Rehabilitation (DVR) and Family Policy Council (FPC) Partnership funding is $15,000, and is available through December 15, 2011. The Northwest Health Foundation Grant is $3,680, and the funding period ends December 31, 2011. Family Policy Council funding is $35,000, and is available through June 30, 2012. Expenditures are $4,054.58. Additional amounts have been committed for several projects.

DVR Grant and Schedule of Events.

Following a teleconference on August 11 with FPC and DVR representatives, the Network’s five Service Proposals for the DVR grant funds were approved as follows:

1-     Information and Skill-Building Events and Workshops during Disability Awareness Month, October 2011. Various events are planned throughout the month. $5,000.

2-    Training for Employers. An early morning breakfast and training session is planned for business owners and human resource professionals. $3,000.

3-    Transportation for DVR Clients. Research, document, and publish the transportation options available in Cowlitz County for use by DVR, DVR contractors, and clients. Look beyond Cowlitz County for ideas in enhancing our transportation options. Partner with the Council of Government and try to leverage and negotiate new affordable transportation opportunities. $1,000.

4-    Time Bank with Skill Building Opportunities. Establish a Time Bank in the Highlands and hire a DVR client as the coordinator. $4,000.

5-    Coordination of DVR Activities. $2,000.

The amounts are estimates and can be moved from proposal to proposal. The Network will have a resource table at many of these events, and a display board will be available. To help staff the resource table, sign-up sheets will be sent to Board members one to two weeks before each event. There also was discussion of purchasing a banner for events that includes the name of our organization, phone number, website, and logo. A motion was made to purchase a banner with the Network name, phone number, website, and logo, up to the amount of $500: Ray; second: Julia. The vote was unanimous and the motion carried.

Action: To staff the resource tables, send sign-up sheets to Board members one to two weeks before each event. (Sharon)

Action: Purchase a banner for the Network to be used at events.  (Sharon)

 

Feedback/Discussion on New NWHF Grant Meeting:

Network Board members and staff, Ben, Liz, Sybil, Ray, Carmella, and Sharon, and FPC representative, Sasha Silveau, met with the Northwest Health Foundation (NWHF) representative, Chris DeMars on August 12 to discuss our invitation to submit a full proposal for a NWHF grant. The grant would explore the relationship between Adverse Childhood Experiences, learning in the classroom, worker productivity, and business success. The discussions at the meeting were positive and helped us focus our direction for the grant.

The full proposal is due September 9. Letters of support will accompany the proposal and there was discussion on who could provide these letters. Some suggestions were: FPC, Swanson Bark, Chamber of Commerce, WorkSource, Longview School District, Youth and Family Link, Longview Police, Highlands Satellite Office, and the Highlands.

Action: Approach various businesses and organizations to gain support via a letter of support to accompany the NWHF grant. (Sharon)

Action: Contact the Chamber of Commerce to gain support via a letter of support to accompany the NWHF grant. (Ben)

Ideas for FPC Grant:

Board members discussed the FPC grant and the required Statement of Work for 2011/2012. The members decided to focus on three areas: 1- Increase visibility of the Network in the community; 2- facilitate conversations within the community on adverse childhood experiences (ACE) and brainstorm ways to help children become successful adults; and 3- implement ideas on a test basis in high risk areas in Cowlitz County, such as the Highlands.

More specifically, the members discussed sponsoring and participating in more events or staffing a resource table at events, and updating and adding the resource directory to our website.  Events mentioned included Teen Leadership Week, Youth Summit, Strengthening Families Program, and Time Bank. Julia said we should not forget about a café, and suggested we plan at least one during the year. Carmella mentioned an event called “Lights on After School.” Carmella stated this is a national event that acknowledges the after school program. The event is planned for the Kelso Theater Pub on October 20, and will include activities to showcase after school program activities and testimonies of the benefits. There will be resource tables. Invitations will be extended to after school program families, the Cowlitz County Commissioners, and others. The organizers are looking for a sponsor for the event to pay for use of the facility and a slice of pizza and drink for each attendee. The estimated cost of the event is between $600 and $1,000, depending on turnout. Ben pointed out the great connection between this event that helps kids learn and stay safe after school and the Network mission. There was some discussion on providing a few slides about the Network to show during the event. A motion was made to sponsor the event in an amount up to $1,000, with the caveat that the Network be recognized as a sponsor in all communications (invitations, flyers, etc.) for the event: Sybil; second: Ray. The vote was unanimous and the motion carried.

Action: Provide the Network logo and sponsor information for the communications to the event organizers. Follow up on the possibility of showing a few slides about the Network during the event. (Sharon)

Board Membership: There are two potential new Board members. Tobie Crocker, Big Brothers/Big Sisters, and Joe Rogers, Peace Health, have expressed interest in joining the Board. Board application forms have been provided. A current member who has not been active has been sent a letter asking for their intent in remaining a member of the Board. A suggestion was made that we try to find a person from the school system who would be willing to join the Board. Ben volunteered to give a presentation to the Kelso school board and tell them about the Network and ask if anyone was interested in joining the Board.

Action: Find out when the Kelso school board meets. (Sharon)

Action: Contact the Kelso school board and schedule a time to talk about the Network and ask for support. (Ben)

Biennial Reports: These will be presented to the Board at the September meeting.

Upcoming Events:

September 24 – Link/Fibre Health Prevention Fair

October 6 – “Pathways to Possibilities”, FPC/DVR grant event

October 10 – ACEs presentation to Castle Rock Women

October 14 – With One Voice Training

October 20 – ACEs presentation to parents at Youth Summit

October 20 – “Lights on After School”

October 22 – ACEs presentation to LCC students in Counseling Program

October 27 – “Together we Can”, FPC/DVR grant event

November 3 – Breakfast and Training with John Evans, FPC/DVR grant event

Julia said she planned to attend the Link/Fibre Health Fair Planning Committee meeting on August 19 at 3pm.

Cindy reminded everyone of the Highlands Neighborhood Matters on August 17, 5:30 – 7:00pm. The topic is Landlord-Tenant Law Information for Renters and Ready to Rent Program. She also invited everyone to attend the Ethnic Support Council’s International Dinner & Auction celebrating the culture of Vietnam on Friday, September 16, 6 – 9pm.

 

Network Website: The Network website is at www.cowlitzcommunitynetwork.com. The Directory is complete. Some of the data is not current. The information will be updated before the data is shown live on the website.

 

Minutes Action Items:

Action: Provide the budget status to the Board in this format at each Board meeting.  (Sharon)

Action: To staff the resource tables, send sign-up sheets to Board members one to two weeks before each event. (Sharon)

Action: Purchase a banner for the Network to be used at events.  (Sharon)

Action: Approach various businesses and organizations to gain support via a letter of support to accompany the NWHF grant.  (Sharon)

Action: Contact the Chamber of Commerce to gain support via a letter of support to accompany the NWHF grant.  (Ben)

Action: Provide the Network logo and sponsor information for the communications to the event organizers. Follow up on the potential for slides during the event. (Sharon)

Action: Find out when the Kelso school board meets. (Sharon)

Action: Contact the Kelso school board and schedule a time to talk about the Network and ask for support. (Ben)

Meeting Adjourned:

Next Meeting September 21, 2011

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