Board Minutes: October 19, 2011: 11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

October 19, 2011, 11:30 – 1:00 PM

 

Present: Ben Harrison, Ray Van Tongeren, Sybil Sides, Julia Bishop, Barbara Skreen, Carmella Bender, Elizabeth Haeck, Cindy Lopez Werth, Tobie Crocker, and Sharon Weinhold,

 

Excused: None

 

Unexcused:  None

 

Quorum: Yes

 

Welcome and Introductions: The chairman, Ben Harrison, welcomed the Board members and asked them to introduce themselves for the record.

Additions to the Agenda:  None.

 

September 21, 2011 Minutes: Motion to approve the minutes as presented: Cindy; second: Liz. The vote was unanimous and the motion carried.

September 21, 2011 Action Items: The action items from the last meeting were completed, and will be discussed during the meeting.

 

Grant Status Report / Budget Update:

The status of each grant, including the funding level, and amounts spent and projected through October 31, was presented to the Board members. Detailed discussion on each grant followed.

The Network currently has funding from three sources totaling $53,680.00. Expenses are $6,996.78, leaving $46,683.22 unexpended. There are several major events scheduled for October and November and an increase in expenditures will be reflected on the next two monthly reports.

Our fiscal agent advised that the Board must formally review and approve monthly expenditures. The September Voucher, amounting to $2,128.23 was presented to the Board for review and approval. The $2,128.23 includes Auditing Services, Printing/Phone Costs, Fiscal Agent Services, Email Hosting Fee, DVR Mailing Costs and Supplies. A motion was made to approve the September Voucher amounting to $2,128.23: Carmella; second: Ray. The vote was unanimous and the motion carried.

Our fiscal agent also advised that the Board must formally approve the updated Network calendar year budget for 2011 and adopt a working budget for 2012. The 2011 budget is comprised of the following:

Family Policy Council Funding (1/11 – 6/11)                               $22,062

NWHF Mini Grant (4/11 – 12/11)                                               $  3,680

Dept of Vocational Rehabilitation Grant (7/11 – 12/11)              $15,000

Family Policy Council Funding (7/11 – 12/11)                             $ 8,750

Total                                                                                        $49,492

The 2012 budget is $26,250 (¾ of 35,000) and is available through June 30, 2012.

A motion was made to approve the updated Cowlitz Community Network calendar year budget for 2011 of $49,492 and Adopt a 2012 working budget of $26,250 available through June 30, 2012: Sybil; second: Ray. The vote was unanimous and the motion carried.

DVR Grant Events:

At their October 4, 2011 Board meeting, the Cowlitz County Commissioners issued a Proclamation declaring the month of October as Disability Employment Awareness Month. Chairman George Raiter read the proclamation and Shannon McLain, Life Works, spoke on behalf of the disability community. Pictures were taken and a signed Proclamation was given to representatives from the Cowlitz Community Network, Department of Vocational Rehabilitation (DVR), and Life Works. Ben Harrison accepted the signed Proclamation on behalf of the Network.

The first event, “Pathways to Possibilities”, hosted by the Cowlitz Tribe took place on October 6. It was well attended by organizations and clients. Representatives from the Family Policy Council and DVR were in attendance and were pleased with the event.

The second event, “My Journey through Autism”, hosted by Lower Columbia College will be held on October 24. Board members were encouraged to attend.

The third DVR event, “Together We Can”, hosted by the Network is on October 27. All Board members planned to participate and signed up for various times to help staff the Resource Table.

Action: Email a reminder to Board members on times to staff the Resource Table. (Sharon)

The fourth DVR event, “Identifying Essential Job Functions and Pre Employment Inquiries”, hosted by the Network will be held on Thursday November 3. Board members were encouraged to attend.

The Time Bank Coordinator position was filled. The Coordinator will work about 10 hours per week beginning next week and will help with marketing and record keeping. There was some discussion on the next steps for the Time Bank. About 15 people have signed up, but no exchanges have taken place. There was some discussion on background checks, the information needed and the best way to get them done.  

 

Feedback/Upcoming Events:

Health and Prevention Fair, September 24. Carmella reported that attendance was good and everyone seemed to enjoy the event.

With One Voice, October 14. This was a very well attended event with a great speaker and a lot of traffic at the Resource Tables. Cindy, Tobie and Sharon staffed the Resource Table.

ACEs Presentation to Parents/Chaperones at Youth Summit, October 20. Julia and Sharon are scheduled to give this presentation.

-“Lights on After School”, October 20. The Network is hosting this event and committed up to $1,000. Carmella handed out the event flyer and asked everyone to help get the word out about the event. She reported that RSVPs were a little light at this time, but she was hoping to get about 100 parents and kids to turnout for the event.

ACEs Presentation to LCC Counseling Program Students, October 21. Julia and Sharon are scheduled to give this presentation.

“Together We Can”, October 27.

“Identifying Essential Job Functions and Pre Employment Inquiries”, November 3.

Cindy handed out a flyer for Highlands Neighborhood Matters on October 19. The topic is domestic violence, how it affects the community, what can be done to prevent it and ways victims can be supported. Ben asked about attendance at these events. Cindy responded that it varied, but the average is 15-20. Sixty-six people attended the bullying presentation; there were eight attendees at one event. She said the discussion is often very good, even though the audience might be small.

Cindy also provided information on a Longview Police Department’s effort to get rid of outdated prescription medicine on October 29.

Sharon mentioned a planned Network Gathering for November 7 near Seattle. More information will be available next week.

Action: Email additional information on the Network Gathering to Board members when it becomes available. (Sharon)

 

End of Year Reports, 2009-2011: The End of Year Reports were emailed to the Board members for their review. Several comments were received and incorporated into the reports  

Statement of Work: A draft of the Statement of Work for 2011-2013 will be distributed to Board members for review and comment prior to the required submission date of October 31, 2011.

Action: Email the Draft Statement of Work for 2011-2013 to Board members for review and comment. (Sharon)

Action: Email the final End of Year Reports for 2009-2011 and Statement of Work for 2011-2013 to Board members after they are signed. (Sharon)

FPC Grant: Board members were invited to present proposals or ideas that would qualify for FPC Grant funding.

Tobie presented a proposal on behalf of the Kalama Safe Community Coalition (KSCC). The KSCC is a grass roots organization of youth, professionals, community members and parents who have come together to promote healthy living and reduce substance abuse among the youth in their community. The KSCC would like to partner with the Network and others to hold a community forum in Kalama to bring specific tools that will enable parents, youth, community members and businesses to identify ways to improve healthy behaviors and brainstorm ways to help children become successful adults. An ACEs presentation would be part of the forum. Tobie requested funding in an amount not to exceed $750. A motion was made to accept the project for a forum in Kalama in February 2012 in an amount not to exceed $750: Ben; second: Sybil.  The vote was unanimous and the motion carried.

Other ideas mentioned were: Having a Café on ACEs or on another topic, Hosting one or several Strengthening Families Programs, Continuing to improve the website, Updating and expanding the Resource Directory and Continuing participation in the Youth Suicide Prevention Program.

 

Coalition and Committee Participation Reports:

-Carmella announced that she is leaving the Youth and Family Link. She said she would like to remain on the Network Board as a citizen.

-Tobie announced that she will be working half time at Big Brothers/Big Sisters to work on Community Relations and Recruitment. Another half time person will be hired to handle Case Management and Enrollment.

-Julia said she is the Volunteer Coordinator at Love Inc and discussed several of the projects ongoing at Love Inc. She said she is getting 2-3 calls per day from people asking for help.

-Rebecca said the Highlands Neighborhood Association is preparing turkey boxes for Thanksgiving and is looking for donations.

-Ben discussed the Woodland Rotary project and the work on the 40 acre sports complex and park. He said information is now available on RotaryPark.org.

-Sharon mentioned that the FPC has an on-line curriculum on ACEs on the FPC website. She recommended everyone take a look at it.

Minutes Action Items:

Action: Email a reminder to Board members on times to staff the Resource Table. (Sharon)

Action: Email additional information on the Network Gathering to Board members when it becomes available. (Sharon)

Action: Email the Draft Statement of Work for 2011-2013 to Board members for review and comment. (Sharon)

Action: Email the final End of Year Reports for 2009-2011 and Statement of Work for 2011-2013 to Board members after they are signed. (Sharon)

Meeting Adjourned:

Next Meeting November 16, 2011

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