Board Minutes: November 21, 2012: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

November 21, 2012, 11:30 – 1:00 PM

 

Present: Carmella Bender, Michael O’Neill, Ean Harrison, Tim Krueger, Sybil Sides, Ray Van Tongeren, and Sharon Weinhold. Also attending were Karen Gidderon, Exclaim Media and John Schapman, Peace Health Wellness Coordinator.

 

Excused: Julia Bishop, Kay Gunter, Liz Haeck, Randy Heath, Cindy Turpen  

 

Unexcused: Barbara Skreen  

 

Quorum: No

 

Welcome and Introductions: Carmella Bender, Board Chair, thanked the attendees for their attendance and participation. She asked the Board members to introduce themselves for the benefit of the new attendee.   

Additions to the Agenda:  Board membership and attendance.

 

October 17, 2012 Meeting Minutes: The Board members reviewed the minutes from the last meeting and the status of the action items. Motion to approve the minutes as presented: Michael; second: Sybil. The vote of the attending members was unanimous and the motion carried.

Membership:

Due to the lack of quorum, there was considerable discussion regarding Board meeting membership and decision making. The members present agreed that we should take a closer look at attendance and remind members of the attendance requirements in the bylaws. The Executive Committee will meet to discuss and approve October Expenditures, Membership and a Grant Opportunity. The Committee will present their decisions to the full Board at the next meeting for ratification.   

Action: Email the Executive Committee and list the decision items to be voted on and presented to the full Board in December. (Sharon)

Action: Email Network Bylaws to all Board members. (Sharon)

 

Karen Gidderon submitted her application to become a member of the Network Board. The application will be reviewed and voted on at the next Board meeting.

 

Grant Status Report / Budget Update:

The Network currently has two grants. The first grant is an 18-month Northwest Health Foundation Grant ($25,000) due to expire on June 30, 2013.  The second grant is a 6-month Department of Vocational Rehabilitation (DVR) Grant ($16,820.49), with funds available from July 2, 2012 through December 31, 2012.

The projects for the DVR grant are nearing completion. The Disability Awareness Month activities and the Fashion Show and Job Fair are complete. Work is ongoing for the Expand the Time Bank, Expand Transition Options, and Expand Transportation Partnerships projects.

The itemized Voucher amounting to $6,386.37 was presented to the Network Board for review and approval. The $6,386.37 includes costs of Fiscal Agent Services, Rent, Phone and Email Hosting ($260); Rent of the Expo Center ($3165) and Mac Potts ($400) keynote speaker for “Together We Can”; “Where’s Molly?”  ($1,000); Miscellaneous Expenditures Associated with Meetings and Events ($60); and Salary ($1500). Due to the lack of a quorum, the decision was tabled for approval by the Executive Committee and vote by the Board at the next meeting.

 

ACE Online Training Status:

As of this month, 95 scholarships for ACE online training were offered; 70 people have completed the training. Two people completed the training since the last report. One new person received a scholarship. The Network prepaid 41 scholarships at $29 each; 18 of them have been used.

Action: Continue to follow up on the status of the ACE online training. (Sharon)

John Schapman asked about the online training and whether continuing education hours (CEU’s) were offered. The response was that as of September 2012, individual registration is $39 (up from $29). There is an additional cost for clock hours and CEUs. The training with 4 clock hours for WA State K-12 Professionals is $59. The training with 4 CEU’s for Social Workers is $85. There was discussion on whether the Network could subsidize clock hours or CEU’s. It was suggested that John take a look at the online training to see if it is appropriate for hospital employees prior to taking steps to determine if we could use some of the prepaid funding to subsidize the training.

Action: Email login information to John so he can review the online training. (Sharon)

 

 

NWHF Committee Report: Ray reported on the activities of the NWHF Committee. An email was sent to all attendees summarizing the results of the NWHF event on September 20 and of the actions that will follow. The next meeting of the NWHF Committee is on December 6. At that meeting, Cindy Wardlow from the Kelso School District will present her ideas and input to the implementing strategy on how to prevent ACE and mitigate the impact of ACE for students who may have high ACE scores by connecting them with businesses. 

 

Grant Opportunities:

At the last meeting, the members agreed to pursue two grant funding opportunities:

– Cowlitz Substance Abuse Coalition (CSAC) Mission and Funding. A letter was sent via email on October 19 to the CSAC Board Chair and Vice Chair to offer to carry on the mission of the CSAC with the remaining CSAC funding. A follow up email was sent on November 15. The response was the Board Chair and Vice Chair did not have an opportunity to discuss this offer, but hope to meet soon and give us their decision.

– Projects to Address Homelessness in Cowlitz County. A Letter of Interest was sent to express the Networks interest to participate in Life Skills Training. The Network would offer training in ACE. A meeting was held on November 14 and another scheduled for November 21 to meet with potential partners – Lower Columbia CAP and Emergency Support Shelter – to discuss a possible curriculum. Grant proposals are due on December 5. The Board has already voted and agreed to pursue this grant.

Action: Prepare grant proposal to teach ACE Life Skills Training to address homelessness in Cowlitz County. (Sharon)   

New grant opportunity – ACE Public Private Initiative. This grant allows communities to participate in a three-year evaluation to help build understanding about community approaches and strategies that prevent and reduce ACE and their impacts on health, social, educational and economic well-being. Participating communities will receive in-depth evaluation data and expertise, access to a learning collaborative informed by the latest and best science, and up to $25,000 a year for three years. The deadline for Letters of Interest is December 31, 2012. This opportunity was reported and tabled for a decision by the Executive Committee on whether the Network should “research and pursue, if appropriate” this grant opportunity.      

ACE Train the Trainer Training: The Board members suggested that all members should receive the ACE Train the Trainer Training. This would allow the Network to be better prepared to apply for and participate in grant opportunities. It was suggested to hold the ACE Train the Trainer session on December 13 and fund needed supplies to conduct the training with some of the remaining DVR funds.

Action: Schedule a Train the Trainer session for December. Obtain input from Board members on a good date for the session. December 13 was suggested as a possible day. (Sharon)

Website Update: The Network website should be updated to reflect new Board membership, events and links. It needs to be more informative and interesting. Currently, all Network Board meeting minutes are posted, but more could be done. John asked about hits and said if there were not many hits, maybe it is not be worth spending the time and money to update the website.

Action: Review the website, determine the number of hits and share ideas on what could be done to improve the website. (Sharon)

Strategic Planning: The plan is to hold a Strategic Planning session after January 1. Michael will facilitate the session.

Action: Explore locations for a strategic planning session in the January/February timeframe. (Michael)

Action: Outline a process for a strategic planning session. (Michael)

Action: Recommend someone who can explain the advantages/disadvantages of becoming a 501(c)3 organization and, if appropriate, how to go about obtaining the designation. (All)

 

Feedback on Events/Upcoming Events:

-ACE Training, School-Based Support Groups, LCC, October 19, 5:30PM. Tobie and Julia conducted this training; Kay also attended. The training went very well and XX LCC students participated in the training.

-“Together We Can”, Thursday, October 25th, 9AM – 2PM, Expo Center. The event was well attended with 140 participants. The Network had an information table. Kay and Cindy handled registration, and were there the entire time of the event. Feedback survey results were very positive.

-Highlands Trail Dedication, November 3. Ray, Sharon and John Schapman attended. There were many participants and attendees from the community and Highlands, and quite a few information tables.

-ACEs Presentation Class, CASA Volunteers and others, November 8, 5:30 – 8PM. Kay conducted the training; Sharon attended and helped with the breakout groups.

-Kelso STOP Coalition. Sharon attended the Kelso STOP Coalition meeting on November 20. The Coalition is planning a Town Hall meeting on the marijuana legislation for December or January.

-DVR Meeting. Sharon met with the DVR Supervisor and Staff on November 21, 9AM. Purpose of the meeting was to give an update on the progress on the DVR grant and discuss the project to Expand Transition Relationships.  

 

Minutes Action Items:

Action: Email the Executive Committee and list the decision items to be voted on and presented to the full Board in December. (Sharon)

Action: Email Network Bylaws to all Board members. (Sharon)

Action: Continue to follow up on the status of the ACE online training. (Sharon)

Action: Email login information to John so he can review the online training. (Sharon)

Action: Prepare grant proposal to teach ACE Life Skills Training to address homelessness in Cowlitz County. (Sharon) 

Action: Schedule a Train the Trainer session for December. Obtain input from Board members on a good date for the session. December 13 was suggested as a good day. (Sharon)

Action: Review the website, determine the number of hits and share ideas on what could be done to improve the website. (Sharon)

Action: Explore locations for a strategic planning session in the January/February timeframe. (Michael)

Action: Outline a process for a strategic planning session. (Michael)

Action: Recommend someone who can explain the advantages/disadvantages of becoming a 501(c)3 organization and, if appropriate, how to go about obtaining the designation. (All)

Meeting Adjourned at 1:00PM:  The Next Meeting is on December 13, 2012.

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