Board Minutes: January 16, 2013: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

January 16, 2013, 11:30 – 1:00 PM

 

Present: Carmella Bender, Michael O’Neill, Kay Gunter, Randy Heath, Tim Krueger, Sybil Sides, Ray Van Tongeren, and Sharon Weinhold. Guests attending were Karen Gidderon from Exclaim Media, and Sally Bartlett from The ARC of Cowlitz Valley.

 

Excused: Julia Bishop, Liz Haeck, Cindy Turpen  

 

Unexcused: None

 

Quorum: Yes

 

Welcome and Introductions: Carmella Bender, Board Chair, opened the meeting by welcoming the members and asking them to introduce themselves.  

Additions to the Agenda:  None.

 

December 13, 2012 Meeting Minutes: The Board members reviewed the minutes from the last meeting and the status of actions. All actions were completed. Randy reported on his efforts to schedule dates for ACE training for Kelso School counselors and teachers. He arranged for the first ACE presentation for the staff at Juvenile Services on February 15. He suggested a 3½ hour presentation with activities beginning around noon. He will arrange additional presentation times for other teachers and counselors later in the school year. Randy is pursuing approval to offer CEUs. Sharon reported on her research on gaining 501(C)3 status for the Network. There are two designations – nonprofit status and 501(C)3 status. Nonprofit status is easier to obtain; 501(C)3 status is through the IRS, is costly and takes considerably more time and effort. The advantage of 501(C)3 status is the Network would be tax exempt and donors would get a tax advantage for the funds they provide. Sharon said the Network System is exploring an umbrella 501(C)3 for the Network System that individual Networks could use. Another option may be to link with an organization that is a 501(C)3 organization. Board members suggested contacting CAP to see if they would be willing to work with us.

Motion to approve the December meeting minutes as presented: Sybil; second: Michael. The vote was unanimous and the motion carried.

Action: Contact Julia to see if she is available to present the ACE training at Juvenile Services on February 15. (Sharon)

Action: Schedule a date for the ACE training to the counselors. Apply for the CEU’s. (Randy)

Action: Schedule a date for the ACE training for the teachers. (Randy)

Action: Contact CAP to see if they would be willing to work with the Network when opportunities arise for 501(C)3 funding. (Sharon)

 

Board Membership: Karen Gidderon submitted her application to become a member of the Network Board. She discussed her background and why she wanted to join the Board. Carmella said the Board is a working Board, and asked Karen if she will be available to attend monthly Board meetings and participate on Network committees and at Network events. Karen stated she will be available. The Board members reflected that Karen was very enthusiastic about joining the Board and had been attending Board meetings, were impressed with her many volunteer activities, and expressed she would be a great addition to the Board.

Motion to approve Karen’s application to become a member of the Network board: Michael; second: Ray. The vote was unanimous and the motion carried.

 

Election of Officers: No nominations for officers were on the table.

Motion that the current officers, Carmella Bender as Board Chair, and Michael O’Neill as Vice Chair, continue in their positions: Sybil; second: Ray. The vote was unanimous and the motion carried. 

 

Grant Status Report / Budget Update:

The Network currently has two grants. One is an 18-month Northwest Health Foundation Grant ($25,000) due to expire on June 30, 2013.  Approximately $6,000 has been expended on this grant. Another is a Department of Vocational Rehabilitation (DVR) Grant that ended on December 31, 2012. The funds remaining on the grant ($2,070) were allowed to be carried over through September 30, 2013. The End of Project summaries for the DVR grant were submitted to DSHS to account for the projects, funds expended, and match earned.

The Network was recently awarded a new 9-month DVR Grant ($20,400) with funds available from January 1, 2013 through September 30, 2013. Proposed Statements of Work were prepared for these funds.

The Network is pursuing other opportunities for funding.

– Cowlitz County Grant, $2,600, for Life Skills/ACE Training for people who are Homeless or are at-risk of being Homeless. Awards will be announced late January.

– ACE Public Private Initiative, $25,000/year for 3 years, to help build understanding about community approaches and strategies that prevent and reduce ACE and their impacts on health, social, educational and economic well-being. The Cowlitz Psychiatry Coalition, Network and other partners submitted a joint Letter of Interest in December. Competition was intense with 35 Letters submitted. Awards will be announced in late January.

– Draw the Line between Youth and Alcohol, $2,000, to activate youth and adults to promote norms, policies and enforcement that prevent underage drinking. Kalama High School students are interested. Awards will be announced in February.   

The Itemized Voucher amounting to $3,046.06 was presented to the Network Board for review and approval. The $3,046.06 includes costs of Fiscal Agent Services, Rent, Phone and Email Hosting ($260); quarterly taxes ($61); purchase of incentives for the DVR in their meetings with transition students ($460); supplies ($115), and the Coordinator’s Salary ($2,150).

Motion to approve the Itemized Voucher as presented: Randy; second: Kay. The vote was unanimous and the motion carried.   

 

ACE Online Training Status:

Several people completed the ACE online training during December. To date, the Network provided 95 scholarships for the training; 74 scholarship recipients completed the training. In addition, the Network prepaid for 23 scholarships that have not been awarded.

Recently, the ACE online training options have changed. The cost of the training with no clock hours or CEU’s increased from $29 to $39. Training for K-12 with clock hours was added at a cost of $59. Training for social workers with CEU’s was added at a cost of $85. Flexibility was granted by the training host to allow the scholarships awarded but not completed to be reused. The prepaid scholarship funds can be used to pay for any of the new training options.

Board members discussed the approach that should be taken for the incomplete and unused scholarships. It was agreed that scholarship recipients who have not completed the training will be given 30 days to complete the training. If the training is not completed in the 30 days, the login and password will be voided. All new scholarships awarded will be valid for 30 days.

Motion to require completion of the ACE online training within 30 days or the scholarship will expire: Michael: second: Kay. The vote was unanimous and the motion carried.

Action: Continue to follow up on the status of the ACE online training. (Sharon)

Action: Prepare a proposed notice advising current scholarship recipients that their login information will expire in thirty days, and new scholarship awardees that the ACE online training will be available for thirty days from the issue of their login information, after which time it will expire.  (Michael)

Action: Email the proposed notice to scholarship recipients who have not completed the training. Include the notice with the login information to all new scholarship awardees. (Sharon)

 

NWHF Committee Report:

An opportunity arose very recently for the Cowlitz Community Network to host a demonstration of a new ACE Learning Lab. The Centers for Disease Control and Prevention (CDC) developed a model to build understanding of how community leaders and employers can improve their economic well-being and bottom line by taking actions that will mitigate the impacts of ACE on their current workforce and reduce the overall prevalence of ACE in the future workforce. The CDC model builder has offered to provide a 2-4 hour preview of the Learning Lab to Cowlitz County and business leaders on Monday, February 4.

There was considerable discussion on the advantages and disadvantages of accepting this opportunity. This links closely with the NWHF grant goals. The CDC would fund the presenters’ (2) travel from the east coast and their time. The Network would find the location, invite the appropriate community and business leaders, provide refreshments, and supply transportation from Portland to the event location. 

Motion to host a 3 hour demonstration of the ACE Learning Lab: Michael: second: Kay. The vote was unanimous and the motion carried.

Action: Transport the CDC presenters from the Portland Airport to the event location. (Michael)

Action: Seek and confirm a location for the event. (Sharon)

Action: Address details of the event and assign responsibilities. (NWHF Planning Committee, which is scheduled to meet on January 17)

 

 

 

DVR End of Year Summaries/Project Proposals for 2013:

The End of Year Summaries for the DVR projects finished by December 31, 2012 were completed and submitted to DSHS. The budget for the projects was $16,820; expenditures were $14,750; match was $65,286.

Committee members reviewed the proposed Statements of Work for the new DVR projects.

–         ACE Awareness. Presentations to various groups to educate people about the links between ACE, resilience factors and successful employment, and provide information on how to reduce barriers to employment for people with disabilities.  

–         Town Hall Meetings/Events for Youth and Families. Provide information on topics that will educate and help reduce barriers to employment among people with disabilities and describe what can be done to improve lifelong health outcomes, resilience support and success on the job.

–   Fashion Show & Job Fair. Educate the community, particularly young people entering the job market, on what is appropriate to wear to interviews and on the job, demonstrate that appropriate clothing can be affordable, give attendees an opportunity to improve their resumes and interviewing skills, and link attendees to potential employers.

–   Buddy Clubs. Provide an opportunity for students with diverse abilities to socialize and gain friendships and inclusion with the overall high school population. The benefits of a Buddy Club: Students with disabilities have increased opportunities for inclusion, gain social skills and increased independence. The students without disabilities have the opportunity to learn about and increase their understanding of people with disabilities. This is important as they are the future employers, teachers, doctors and parents of children with disabilities. [Submitted by Sally Bartlett]

–   Opportunities/Links in Schools. Work with schools, alternative schools, special education teachers and counselors in the School Districts to help them find ways to reduce employment barriers, teach the skills needed for jobs available and link the students with potential employers.

–          Project Coordination/Administrative Costs.

Motion to approve the Statements of Work as presented: Ray: second: Cindy. The vote was unanimous and the motion carried.

 

Strategic Planning: The Strategic Planning session will be held on February 20, beginning at 9:30, preceding the Network Board meeting. Michael will facilitate the session.

Action: Include discussion of the Network website on the agenda for the Strategic Planning Session.  (Michael/Sharon)

 

Feedback on Events/Upcoming Events:

-Crisis Services Focus Group, January 10. Tim and Randy reported the meeting was well attended and many system consumers participated.

-Town Hall Meeting on marijuana legislation, January 22, 6-7PM, Kelso High School. The Network will staff the sign in table and host a Network table. Carmella, Sybil, Ray and Sharon offered to help at the event.

-Project Homeless Connect. January 24, 10AM-4PM, 849 Commerce. This is a free event to link people who are experiencing homelessness or are at risk of becoming homeless to essential services. Kay, Ray and Sharon are volunteering at the event.

-Childhood Mental Health Community Forum, January 25 and February 22, 10AM – 12PM. Hosted by Dr. Tolby. Discuss issues that place youth at major risk for experiencing mental health related behaviors and actions to help.

-Cowlitz Health Improvement Plan Forum, January 31, 5:30-8PM, Expo Center. This is a report out of the information gathering over the last 3 months. Michael said 91 people had signed up already; he encouraged Board members to attend.

-ACE Learning Lab, February 4, 4-7PM, PUD Auditorium. (Discussed in detail above)

 

Minutes Action Items:

Action: Contact Julia to see if she is available to present the ACE training at Juvenile Services on February 15. (Sharon)

Action: Schedule a date for the ACE training to the counselors. Apply for the CEU’s. (Randy)

Action: Schedule a date for the ACE training for the teachers. (Randy)

Action: Contact CAP to see if they would be willing to work with the Network when opportunities arise for 501(C)3 funding. (Sharon)

Action: Continue to follow up on the status of the ACE online training. (Sharon)

Action: Prepare a proposed notice advising current scholarship recipients that their login information will expire in thirty days, and new scholarship awardees that the ACE online training will be available for thirty days from the issue of their login information, after which time it will expire.  (Michael)

Action: Email the proposed notice to scholarship recipients who have not completed the training. Include the notice with the login information to all new scholarship awardees. (Sharon)

Action: Transport the CDC presenters from the Portland Airport to the event location. (Michael)

Action: Seek and confirm a location for the event. (Sharon)

Action: Address details of the event and assign responsibilities. (NWHF Planning Committee, which is scheduled to meet on January 17)

Action: Include discussion of the Network website on the agenda for the Strategic Planning Session.  (Sharon)

Meeting Adjourned at 1:00PM:  The Next Meeting is on February 20, 2013. A strategic planning session will precede the Board meeting and begin at 9:30AM.

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