Board Minutes: August 20, 2014: 11:30-1:00PM

Cowlitz County Community Network
Board Meeting
August 20, 2014, 11:30 – 1:00 PM

Present: Kay Gunter, Pat Harrold, Tori Bernier, Julia Bishop, Lacey Cairns, Shannon Gourley, Julie McReary, Sybil Sides, Ray Van Tongeren, Steve Watters, J Wylie, guest, and Sharon Weinhold.

Excused: Tina Day, Jennifer Jackson, Rod McHattie, Michael O’Neill

Unexcused: none

Quorum: Yes

Welcome and Introductions: Kay welcomed the Board members and thanked them for their participation and service to the Board and the community.

Additions to the Agenda: J Wylie submitted his application to become a member of the Network Board. Steve asked to discuss a Northwest Health Foundation grant opportunity – Healthy Beginnings Healthy Communities Initiative.

Board Membership: J Wylie submitted his application for membership to the Network Board. J has attended the last several Board meetings as a guest. J is currently a Housing Retention Case Manager at Community House on Broadway. Previously he completed a year of service with AmeriCorps serving at the Cowlitz Family Health Center. J said he would like to join the Board because he is looking for opportunities to give back to the community by helping the under-served population. He has many contacts in the community and is focused on areas the Network is involved in. He is aware that the Network Board is a “working” board and offered to work on projects where the Network can use him.
Motion to approve J Wylie for Board membership: Ray; second: Pat. The vote was unanimous and the motion carried.

July 16, 2014 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The status of actions identified in the minutes were reviewed. All actions were completed.
Motion to approve the July 16, 2014 Network Board Minutes as presented: Sybil; second: Ray. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through July, grant funds received: $68,962; expenditures: $26,512.26. Larger expenditures will be incurred in the next several months as the workgroups meet and the facilitator submits billings.

-Department of Vocational Rehabilitation (DVR) Funds. Funding is provided on a contract basis for activities to help DVR clients increase their knowledge about disability employment, strengthen their job search skills, and link to employers. The Network has two contracts with DVR. The first, for $1,100 is complete. The second, for $4,000 is for an event called “Together We Can” that is scheduled for October 16. Through July, the Network has billed $4,100 for work completed; has received payments of $3,100; and has expended $783.05. The final billing and most expenditures will occur in October.

-Life Skills Training Grant ($2,958). This funding extends a 2013 grant through December 2014 to provide life skills training for people who are homeless or at-risk of being homeless. Through July, $1,819.84 has been expended. The Network is on track to finish the work and fully expend the funds by the end of the year.

Grant Opportunities in Process:
-2014 Behavioral Health Tax Funding ($8,000,000 over two years). The Network partnered with the Emergency Support Shelter (ESS) and requested funding for “relationship building” training for the youth residing at the ESS. The Network was notified that $8,000 was approved for this purpose. Work on the grant will begin in September 2014.

-The Network joined the ARC/Life Works in submitting a proposal in response to the NWHF Request for Proposals titled: Learning Together, Connecting Communities. The goal of the grant is to strengthen the capacity of communities of people with disabilities to self-organize, and to build relationships with organizations and communities for a broader conversation about disabilities, race/ethnicity and geography. The ARC/Life Works was notified by NWHF in late July that our proposal will not be funded.

The Itemized Voucher amounting to $4,427.62 was presented to the Network Board for review and approval. The $4,427.62 includes expenditures for County Auditor Services ($68); Phone Bills for June and July ($30); Email Hosting ($10); Facilitation Services ($800); Meeting Supplies ($202); and Coordinator’s Pay ($3,318).
Motion to approve the voucher as presented: Shannon; second: Julia. The vote was unanimous and the motion carried.

Board members were separately provided the details of the invoice for Facilitation Services by Jaecksch Consulting. The NWHF Committee approved the invoice and recommended that the invoice be submitted to the full Board for approval. The expenditures were for meeting participation and planning for the workgroups that are being held in August.
Motion to approve the invoice for Facilitation Services as presented: Tori; second: Ray. The vote was unanimous and the motion carried.

NWHF Implementation Grant:
-Workgroup Meetings and Initial Feedback. Three workgroups, comprised of representatives from our grant partners and organizations that serve our target population (most vulnerable maternal child health population) and community members, were scheduled to take place in August.

– Trauma Informed Systems (Adverse Childhood Experiences), August 13. Twelve people representing Child & Adolescent Clinic, Longview School District, Family Health Center, Early Head Start, Head Start, Children’s Home Society, Wahkiakum County Health Department, Cowlitz County Health Department, and the Network participated in the conversation. The two topics of discussion for this group were:
What Barriers and Opportunities should the project address in the area of the use of ACEs Concepts? What Barriers and Opportunities Should the Project Address in the Area of Trauma Informed Processes? The conversation was excellent and many great ideas resulted.

– Outreach and Engagement, August 19. Sixteen people representing Cowlitz County Health Department, Ethnic Support Council, ARC/Life Works, Love Overwhelming, Youth and Family Link, Mental Health – Path Program, Head Start, Early Head Start, Gabriel Project, Nurse – Family Partnership, Community House, and the Network participated in the conversation. Again, the conversation was great and some common themes were apparent between the two workgroups.

– Information Flow & Confidentiality, August 21. A good mix of people are scheduled to participate in this workgroup.
ACTION: Email to Board members the notes from all work groups. (Sharon)
ACTION: Summarize the common threads from all work groups. (Sharon)

-NWHF Committee Meeting Results. The NWHF Grant Committee (Michael, Tori, Steve, Ray and Pat) met on August 5 with Marty Jaecksch to discuss and approve the questions to be addressed at the work group meetings. The Committee reviewed the invoice from Jaecksch Consulting of $800 for work performed during July, and recommended that the full Board approve the invoice at the August Board meeting. The committee also reviewed three “incentive” proposals for attendees. The decision of those present was that people feel strongly and want to participate in the process of improving Maternal Child Health in Cowlitz County. The small incentives that we could offer would not influence their participation, and the funding could be better used for other project purposes. There was discussion on publicizing the project and giving “recognition” and showing appreciation for the efforts of the participants. The suggestion was that this should occur when we have an initial plan to offer on our next steps. Those present offered their links to the media as a way to facilitate this. The committee will meet again to review the work group results, the common threads, and establish a prioritization group that will look at all of the work group recommendations and prioritize the next steps. The NWHF Grant Committee will meet on September 9, 1pm.

Department of Vocational Rehabilitation (DVR) Update.
-Disability Employment Awareness Month. Planning for Disability Employment Awareness Month, October 2014, is progressing well. Flyers are being prepared and will be distributed in early September. Three major events are being planned for the month. The ARC / Lifeworks is planning to show a movie at the Kelso Theatre Pub. The movie would be open to the public and highlight success stories of people with disabilities. On October 9th, Lower Columbia College will be hosting Liane Holliday Willey, an author who has Asperger’s Syndrome. There will be a teacher workshop at 3-4pm and a presentation on the “Trials and Tribulations of Living with Asperger’s Syndrome” from 6-7:30pm in the Rose Center Auditorium. On October 16, the Network will host “Together We Can.”

-“Together We Can” will be held at the Expo Center from 9:00 – 2:30pm. The theme is “Ready, Set, Go to Work”. The target audience is current and potential DVR clients and their parents, special education teachers and counselors, and representatives from organizations that serve DVR clients. Vendors (businesses and agencies that work with people with disabilities) will be invited to have information tables at the event. Continuing Education Units (CEU’s) will be offered to educators.
The agenda for the event is:
09:00 – 09:30, Videos / Talk to Agency and Business Representatives
09:30 – 09:35, Welcome / Administrative Announcements
09:35 – 10:30, Keynote Speaker, Susan Harrell, Social Security – Myths and
Realities, (Confirmed)
10:30 – 11:00, DVR, “How DVR Can Help YOU Find a Job”
11:00 – 11:45, Businesses and Employees (DVR Clients) Success Stories – Q&A’s
11:45 – 12:30, Lunch
12:00 – 12:30, Business Awards and Pictures
12:30 – 13:30, Interactive Café (Conversations related to Work)
13:30 – 14:20, Eric Matthes, Challenges of Getting a Job and Keeping It,
(Confirmed)
14:20 – 14:30, Close and Door Prizes

Partners in planning for “Together We Can” include DVR, SL Start, Cowlitz Tribal Vocational Rehabilitation, Life Works, Cowlitz County Health Department, Another Option, Goodwill, ARC, Lower Columbia College and Agency on Aging and Disabilities. All are contributing in various ways to bring this event to the community.

Work Plans. The Network had prepared two Work Plans to submit to DVR for funding. DVR recently has indicated that it will honor all current contracts, but will not enter into any more contracts with the Network System at this time. The Network plans to pursue other fund sources to finance the work plans.

Relationship Training at Emergency Support Shelter (ESS): At the request of the ESS leadership, the Network is in the process of developing curriculum for the training. Initially, the thought was that we would develop 2 sessions for children aged 6-12 and 2 sessions for children aged 13-18. After thinking further, and because we will not know in advance the age of the children at ESS, it was decided to have training that can be used by all age groups. A proposed curriculum was discussed at the meeting and many thoughtful suggestions were provided to enhance the training. It is expected that the training will begin in September, after ESS has moved and settled in to their new location. Julia asked if background checks will be required; Kay asked if students could work with us on the training for their senior project.
ACTION: Email the proposed curriculum to those who indicated interest in helping with the training – Julia, Lacey, Jennifer and Kay. (Sharon)
ACTION: Check with ESS to see if background checks are needed and if high school students could help as part of their senior project. (Sharon)

Healthy Beginnings Healthy Communities Initiative. Steve addressed a Northwest Health Foundation initiative that aims to provide funding to help communities improve health, from birth to high school, by 2020. NWHF is offering $20,000 to $30,000 in 2015 to 30 communities to help them organize, build relationships and gain exposure to essential concepts about early life and health, policy and advocacy, and leadership development. After the first year organization grant, the 30 communities would have the chance to compete for 10 five-year Community-Based partnership grants of $50,000 to $150,000 per community per year for five years (2016 – 2020). Steve suggested that the Network consider taking the lead in applying for this grant. Tori mentioned that there is so much happening in the community to improve health for this age group. She said the hospital may be interested in taking the lead. Cowlitz on the Move also may be interested in taking the lead and is discussing this initiative at their meeting on August 26. The Network and other key players who may have an interest have been invited to participate in the meeting. A decision should be made soon. NWHF is encouraging potential applicants to contact NWHF’s Community Engagement Officers to discuss eligibility and fit. An Intent to Apply is due NLT on October 3, 2014; the application is due on October 10, 2014.
ACTION: Attend the Cowlitz on the Move meeting on August 26 and participate in the discussion on the funding opportunity and which organization should take the lead. (Sharon)

Review/Feedback on Events:
-ACEs Presentation at WorkSource, July 24. The presentation by Kay and Julia went well. Six people attended. Feedback was AWESOME!!
-AmeriCorps Graduation. J and Julia attended; J was a graduate. The event was very nice.
-Strengthening Families Program. WSU-Extension received grant funding to hold 10, 7-session Strengthening Family Program trainings in a year. Julia is participating in the training. Training locations will be decided soon.

Upcoming Events:
-BRIDGES, August 25, 5:30pm at the Cowlitz Tribal Offices in Longview. Julia and Kay will give the ACEs presentation.
-Workforce Connections, September 16, 9-11:30, PUD Auditorium. Kay plans to attend.
-Healthy Living Collaborative Summit, September 23, 8-4:30, Vancouver Hilton. Kay, Julia and Ray expressed interest in attending.

ACTION SUMMARY:
ACTION: Email to Board members the notes from all work groups. (Sharon)
ACTION: Summarize the common threads from all work groups. (Sharon)
ACTION: Email the proposed curriculum to those who indicated interest in helping with the training – Julia, Lacey, Jennifer and Kay. (Sharon)
ACTION: Check with ESS to see if background checks are needed and if high school students could help as part of their senior project. (Sharon)
ACTION: Attend the Cowlitz on the Move meeting on August 26 and participate in the discussion on the funding opportunity and which organization should take the lead. (Sharon)

Next Meeting: September 17, 2014.

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