Board Minutes: July 15, 2015: 11:30-1:10PM

Cowlitz County Community Network
Board Meeting
July 15, 2015 11:30 – 1:10 PM

Present: Kay Gunter, Pat Harrold, Julia Bishop, Shannon Gourley, Tim Krueger, Rod McHattie, Michael O’Neill, Ray Van Tongeren, and Sharon Weinhold. Guests Julie Nye, Columbia Wellness; Chris Rugg, Kelso School District; and Doreen Wadsworth, Cowlitz County Health Department, were also present.

Excused: Lacey Cairns, Sybil Sides, Steve Watters

Unexcused: none

Quorum: Yes

Welcome and Introductions: Kay welcomed the attendees and guests and asked everyone to introduce themselves.

Board Membership: Julie Nye submitted an application for Board Membership. Julie is an RN and has worked in various positions over the years, including positions at the Family Health Center and Longview School District. She is currently the Medical Care Coordination Manager at Columbia Wellness. She has worked with and provided services to the underserved and those in poverty, and is interested in making a difference in this population and especially for the children in our community.
Motion to approve Julie’s request to join the Network Board as a Board Member: Ray; second: Michael. The vote was unanimous and the motion carried.

Additions to the Agenda: None.

June 17, 2015 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed and all action items were completed.
Motion to approve the June 17, 2015 Network Board Minutes: Shannon; second: Pat. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants Status:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through mid-July, grant funds received: $94,600.00; expenditures: $66,388. The next funding from Kaiser amounting to $25, 638 is scheduled for this month.

-Homeless Just-In-Time Life Skills Training ($6,000 for 2015). This funding is to provide Life Skills Training at Corrections for the contract period January 1, 2015 through December 31, 2015, and may be extended for an additional 12 months based on satisfactory performance and approval of funding by the Cowlitz County Board of Commissioners. As of this time, $3,398.78 has been billed; $2033.58 has been reimbursed. The second quarterly report through June 30 was submitted in early July, along with a billing for services provided through the second quarter.

Approval of Expenditures: The Itemized Voucher amounting to $3,683.17 was presented to the Network Board for review and approval. The $3,683.17 expenditures are for the May Phone Bill ($14), Email Hosting Service ($10), and Miscellaneous Expenditures ($159). In addition, $3,500 was scheduled to be deposited into the new Network’s Bank Checking Account for payroll.
Motion to approve the voucher as presented: Michael; second: Ray. The vote was unanimous and the motion carried.

Payroll for the period June 1, 2015 through June 30, 2015 was $3,210.44, which includes the cost of the payroll and employer taxes. Charges for payroll processing were $51.99. As of June 30, 2015, the balance in the checking account, which is used solely for payroll and payroll processing, was $2,781.

-Per direction of the Board, a checking and savings account was set up at the Red Canoe Credit Union. Five dollars was deposited to open the savings account. The first transfer of funds to the account is scheduled to take place on July 16; the first payroll from the account is scheduled to take place at the end of the month. If the deposit and payroll transactions work well, the other bank account will be closed and the remaining amount in the account deposited in the Network account.
ACTION: Monitor the transactions from the new checking account and report the results at the next Board meeting. (Sharon)

Grant Opportunities:
-Paper Tigers Documentary. Doreen is heading an effort to arrange a screening of the documentary in Cowlitz County and has asked the Network to partner with her. Paper Tigers is a documentary of Lincoln Alternative High School and how they addressed struggling students who have experienced traumatic childhoods with new science and fresh approaches that are having a positive impact in the student’s lives. Doreen has made initial contact with the producers of the documentary and asked for an October screening. There was discussion about venue, time, invitees and panel discussion members. Doreen received sufficient information to respond to the initial questions posed by the producers, but further details need to be worked out. Board members were enthusiastic about this partnership and saw linkage with our NWHF grant and a great training opportunity for the community.
Motion to convene a committee that will work out the details for the screening: Ray; second: Michael. The vote was unanimous and the motion carried.
ACTION: Provide to Doreen a list with contact information of Board members who would like to serve on the committee. Work with Doreen to set up the first meeting. (Sharon)

-Department of Vocational Rehabilitation (DVR). DVR has received Workforce Innovation & Opportunity Act (WIOA) funding to provide employment related services to youth with disabilities. The focus population is students with disabilities, ages 14-21, and youth with disabilities ages 14-24. The goal is to “fill the gap in services” for these age groups. There are five big target items:
• Job exploration counseling
• Work-based learning experiences, which may include in-school or after school opportunities or experiences
• Counseling on opportunities for enrollment in comprehensive transition or postsecondary programs
• Workplace readiness training to develop social skills and independent living
• Instruction in self-advocacy, which may include peer mentoring
Project proposals are due in early August.
Motion to convene a meeting with DVR Representatives and interested Board members to review a project list and determine the projects that are doable and best meet the needs in Cowlitz County: Michael; second: Rod. The vote was unanimous and the motion carried.
ACTION: Set up a meeting with DVR and interested Board members to review a proposed list of DVR projects and agree on which ones to pursue. (Sharon)

-Community Foundation of Southwest Washington. The Community Foundation is offering to provide funding for focus grants, enrichment grants, catalyst grants and capacity building grants. A large majority (80%) of the funding will be awarded to impact intergenerational poverty. A suggestion was to bring in Donna Beegle, to give the community a deeper understanding of poverty and tools for breaking poverty barriers. With the current ongoing work, however, it was uncertain if we could add this to our workload. The Board members suggested the Network should pass on this opportunity at this time.
NWHF Implementation Grant:
-Community Charter. Currently 23 maternal and child-serving agencies have become Charter members. CAP and the Cowlitz Tribe have been invited to join.
ACTION: Continue to contact maternal and child serving agencies that have not signed the Community Charter and invite them to sign. (All)

-Status of Resource Directory Linking Cowlitz County. A contract was signed with Technalytix on June 23, 2015 to provide the following:
• Expand the Resource Directory to include eligibility, documentation requirements, costs, etc.
• Provide password access for Resource Directory participants to update their own information
• Enhance the search functionality by adding tags and allowing search by multiple tags
• Migrate the website to responsive design to fit on mobile device screens
The project has begun with a projected completion date of August 14.

Update of the Resource Directory is underway. Emails have been sent to all current Resource Directory participants asking whether their information is current or if they would like to make changes. Followup calls are being made to those who have not responded. Agencies/organizations who are not participating are being asked if they would like to participate.

-Leadership Group. A project update was emailed to the Leadership Group Members on July 1. The email also asked for input on two areas. One, How would your agency like to move forward on a single basic intake form? Please address workload, confidentiality of information, and responsible agency for hosting the website. Two, How would your organization use a training system such as the one proposed? Input has been received and is being synthesized prior to scheduling a Leadership Group meeting in September. The grant budget and a spending plan will be presented to the Leadership Group at that time. Julia volunteered to provide an ROI Form she has used in the past for the Network to review.

-KPCF Communications Toolkit. NWHF is beginning to feature funded partner spotlights on the front page of their website and in their monthly newsletter. They are inviting funded partners to submit stories and pictures about their communities and grant related activities. Board members suggested there may be an opportunity to showcase Network activities once our training system is in place.
Life Skills Training at Corrections:
-The second quarter report was submitted in early July. During the second quarter, we taught 11 classes and a total of 90 attendees. Seven (7) Money Smart attendees completed all classes in the four part series and received a certificate of Completion. We also provided 3 resume building / interview skills classes.
ACTION: Email the second quarter report on Life Skills Training at Corrections to Board members. (Sharon)

-Homeless Management Information System (HMIS) Training. Kay and Sharon participated in HMIS training on July 9.

Review/Feedback on Events:
-Birth to Three Forum Meeting, 6/19. Sharon provided an update on the Kaiser Permanente Community Fund Grant.
-Community Health Worker Training. Sharon attended day 1 of Community Health Worker Training Program on July 10. The next six weeks are online, with the training culminating with a case study on August 28.

Upcoming Events:
-National Night Out, August 4, where events will be hosted at various locations throughout the county. Network Board members were encouraged to attend and/or participate in the events in their communities.
-Exceptional Rodeo, Saturday, July 25, 10am, Expo Center.

ACTION SUMMARY:
ACTION: Monitor the transactions from the new checking account and report the results at the next Board meeting. (Sharon)
ACTION: Provide to Doreen a list with contact information of Board members who would like to serve on the committee. Work with Doreen to set up the first meeting. (Sharon)
ACTION: Set up a meeting with DVR and interested Board members to review a proposed list of DVR projects and agree on which ones to pursue. (Sharon)
ACTION: Continue to contact maternal and child serving agencies that have not signed the Community Charter and invite them to sign. (All)
ACTION: Email the second quarter report on Life Skills Training at Corrections to Board members. (Sharon)

Next Meeting: August 19, 2015

Leave a Reply