Board Minutes: October 21, 2015: 11:30 – 1:07PM

Cowlitz County Community Network
Board Meeting
October 21, 2015 11:30 – 1:07 PM

Present: Kay Gunter, Pat Harrold, Julia Bishop, Lacey Cairns, Tim Krueger, Rod McHattie, Julie Nye, Sybil Sides, Ray Van Tongeren and Sharon Weinhold. Guests Jeane Conrad, PeaceHealth/St. John Medical Center; Kalei LaFave, Community; and Doreen Wadsworth, Cowlitz County Health and Human Services, were also present.

Excused: Michael O’Neill, Steve Watters

Unexcused: Shannon Gourley, Chris Rugg

Quorum: Yes

Welcome and Introductions: Kay welcomed the attendees and guests and for the benefit of the guests asked everyone to introduce themselves.

Additions to the Agenda: Sharon asked that the Washington State Auditor’s Office Accountability Audit be added to the agenda.

September 16, 2015 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed and all action items were completed.
Motion to approve the September 16, 2015 Network Board Minutes: Ray; second: Sybil. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants Status:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through mid-October, grant funds received: $120,238.30; expenditures: $78,250.96.

-Homeless Just-In-Time Life Skills Training ($6,000 for 2015). This funding is to provide Life Skills Training at Corrections for the contract period January 1, 2015 through December 31, 2015, and may be extended for an additional 12 months based on satisfactory performance and approval of funding by the Cowlitz County Board of Commissioners. As of this time, $4,734.34 has been spent; $3,398.78 has been billed and reimbursed. The 3rd quarter report was submitted in October along with an invoice for $1,334.87. The Network is on track to fully execute the training plan and expend the grant funds by the end of the grant period.

Approval of Expenditures: The Itemized Voucher amounting to $4,172.49 was presented to the Network Board for review and approval. The $4,172.49 expenditures are for August Phone Bill ($15); Email Hosting Service ($10); N.E.A.R Form on Website ($281); Paper Tigers Licenses for two showings ($332); and Miscellaneous Expenditures ($34). In addition, $3,500 was deposited into the Network’s checking account for payroll.
Motion to approve the voucher as presented: Sybil; second: Pat. The vote was unanimous and the motion carried.

Payroll for the period September 1, 2015 through September 30, 2015 was $3,210.44, which includes the cost of the payroll and employer taxes. Payroll processing charges were $51.99. As of September 30, 2015, the balance in the checking account, used solely for payroll and payroll processing, was $4,315.01.

Expenditure and Revenue Estimates 2016. The Network’s fiscal agent, Cowlitz County, requested budget data for 2016. A line item summary was presented of the Network’s 2015 revenues and expenditures and planned revenues and expenditures for 2016. Anticipated Revenues for 2016 are estimated at $50,000 [Kaiser Permanente Community Fund, $40,000; Share of Document Recording Fees, $5,000; and Department of Vocational Rehabilitation Funding, $5,000]. Other revenue opportunities are being explored. Anticipated Expenditures are estimated at $60,000 [Salaries and Benefits, $40,000; and Other Services and Charges, $20,000]. There are sufficient funds to cover the estimated $10,000 revenue shortfall. Motion to approve the Expenditure and Revenue Estimates for 2016 as presented: Sybil; second: Julia. The vote was unanimous and the motion carried.

Washington State Auditor’s Office Accountability Audit. The Washington State Auditor’s Office completed their accountability audit for the Network for the period January 1, 2014 through December 31, 2014. The audit report stated: “Network operations complied with applicable requirements and provided adequate safeguarding of public resources. The Network also complied with state laws and regulations and its own policies in the areas examined.” The auditor also wrote “All in all, the Network appears to be well run and has the controls in place to protect funds from misuse.” Congratulations to the Network Board! The estimated cost of the audit is $265.

NWHF Implementation Grant.
-To follow up on a suggestion made at the Community Charter update and signing ceremony on September 15, Michael and Sharon had a conversation with Brooks Johnson, The Daily News reporter, on October 9. The purpose was to respond to the 6-part series in The Daily News on the cost of drug abuse in Cowlitz County with the positive activities that are happening in the community. We have not seen anything but hope to see the results of the conversation in the news very soon. [An article was published in The Daily News on October 24, 2015]

-Work is continuing on the Resource Directory. Passwords will be issued soon that will allow individual organizations and groups to update their own information. Plans are being made to complete the actions agreed upon at the September 15 meeting.

-We have received one request from an organization for a N.E.A.R. presentation and plan to offer the opportunity for presentations at the Paper Tigers screening on October 28.

Paper Tigers Documentary:
Update and Plan for October 28.
-Rod started the discussion by saying he just received word that activities and events at the RA Long Auditorium were being cancelled due to safety concerns. He did not know the extent of the safety issues, but wanted the Board to know that there is a possibility that the Auditorium may not be available for the showing of Paper Tigers on October 28. He was going to check into it and get back with the Board. Board members discussed other sites in the event the RA Long Auditorium is not available, considering cost, location, capacity and technology.
ACTION: Report to the Board as soon as possible whether the showing of Paper Tigers can take place in the RA Long Auditorium. (Rod) [Rod reported on October 23 that the Auditorium will be available for Paper Tigers.]
ACTION: Identify and contact potential locations that can host the event, considering cost, location, capacity and technology. (Doreen and Kalei)

-Doreen summarized the work of the committee members in getting the word out about the screening of Paper Tigers on October 28. Doreen met with the Ministerial Association, and contacted radio and local TV. A Press Release has been prepared and is ready for release to The Daily News. Flyers have been emailed to all of the school districts in the county for distribution to teachers and staff and many community organizations. Reminder emails will be sent on Friday, October 23 and Tuesday, October 27. There will be a table for attendees to sign in to get a count of attendees and so we can contact them later if they agree for future follow on events. An ACEs handout was reviewed and approved for distribution. Jeane Conrad agreed to have 400 copies available for the two showings.
ACTION: Email the Press Release to The Daily News. (Sharon)
ACTION: Email reminders on October 23 and 27. (Doreen, Sharon, etc.)
ACTION: Prepare a sign in sheet that includes a box to check if attendee desires resiliency information from Paper Tigers. (Sharon)
ACTION: Sign up to volunteer at a sign up table at one or both of the movie showings. (All Board members)

-A panel has been designated, comprised of Michael O’Neill (panel leader), Cowlitz County Health Department; Rod McHattie, Longview School District; Chris Rugg, Kelso School District; Dr. Blaine Tolby, Child and Adolescent Clinic; and a representative from Columbia Wellness.
ACTION: Bring panel members together to discuss panel strategy and message. (Michael)

APPI Collective Community Capacity Survey. The surveys to assess Community Capacity in Cowlitz County were received on October 9 with a completion due date of October 23. The Survey was emailed to 34 people in Cowlitz County representing various organizations and groups and the community. Nine (9) survey recipients had responded as of October 19. The survey results and recommendations will be available and allow an opportunity to improve community capacity in Cowlitz County. An email reminder was sent on October 20. Another will be sent on October 22 to those who have not completed the survey.
ACTION: Complete the survey if you have not done so already. (Board Members)
ACTION: Email second survey reminder on October 22. (Sharon)

Department of Vocational Rehabilitation (DVR) Project Proposals: The contracting specifics for the DVR Project Proposals still have not been determined by DVR. It is expected that this may not happen for several months. These projects will be on hold until we receive a definitive response from DVR.

Life Skills Training at Corrections:
-The Network is conducting a Money Smart 4-part training series which began on October 2 and will run through October 23. On September 1, a change in Corrections policy addressing the safety and security of instructors had limited the number of eligible class attendees and reduced the size of our classes. We met with Corrections staff, discussed several options and have been given the opportunity to expand somewhat on the size of our classes. We have seen some improvement in attendance during our October series of classes.

-The Network received an invitation from Cowlitz County, Office of Administrative Services, to submit an application to renew the Life Skills Training contract for 2016. The County emphasized in the invitation letter that available funding will be substantially less in 2016 than in 2015. The Board agreed that the Network should submit an application to renew the contract.
Motion to submit an application to renew the Life Skills Training contract for training at Corrections in 2016: Julia; second: Sybil. The vote was unanimous and the motion carried.
ACTION: Prepare and submit an application to renew the Life Skills Training contract for training at Corrections in 2016. (Sharon)

Review/Feedback on Events:
-DVR Meet and Greet, hosted by the Tribe on September 30 was a great opportunity to re-energize the DVR group. Quarterly meetings will continue.
-Wallace Elementary School after School Event, hosted by S. Kelso Community Advocates on October 5 was well received by the attendees. The idea wall was fruitful and gave the attendees’ perceptions of what is going well in the community, what can be improved and what the community can do to help.
-Amy Roloff Event at LCC, hosted by the ASLCC on October 16, in conjunction with Disability Employment Awareness Month, addressed diversity and disabilities. Amy talked about the value of respecting yourself and others, and how to fulfill your purpose and find your own success.
-Vaping/E-cigarettes Forum, sponsored by Cowlitz on the Move on October 20. Excellent speakers. Workgroups gathered during the forum to suggest a response and action plan to be taken in the community.
-Housing First Coalition, Joe Brower, gave a presentation on Building Trust.
-Washington State Department of Health received a Centers for Medicare & Medicaid Services (CMS) grant to engage 5,600 pediatric primary and specialty clinicians to provide an innovative approach by combining primary care and behavioral health clinicians, moving these solo practices into an integrated practice transformation network. Child and Adolescent Clinic was instrumental in getting this grant for Washington State.
-The Role of a Mental Health Ombudsman was presented by Tim Krueger at Youth and Family Link.

Upcoming Events:
-Two showings of the movie Paper Tigers, Wednesday, October 28, RA Long Auditorium.
-Fourth Annual Infant Through Kindergarten Conference, Saturday November 14, LCC. The theme is “Let’s Give Them Something to Talk About.” The Network will prepare a NWHF Grant Update to distribute at the conference.

ACTION SUMMARY:
ACTION: Report to the Board as soon as possible whether the showing of Paper Tigers can take place in the RA Long Auditorium. (Rod) [Rod reported on October 23 that the Auditorium will be available for Paper Tigers.]
ACTION: Identify and contact potential locations that can host the event, considering cost, location, capacity and technology. (Doreen and Kalei)
ACTION: Email the Press Release to The Daily News. (Sharon)
ACTION: Email reminders on October 23 and 27. (Doreen, Sharon, etc.)
ACTION: Prepare a sign in sheet that includes a box to check if attendee desires resiliency information from Paper Tigers. (Sharon)
ACTION: Sign up to volunteer at a sign up table at one or both of the movie showings. (All Board members)
ACTION: Bring panel members together to discuss panel strategy and message. (Michael)
ACTION: Complete the survey if you have not done so already. (Board Members)
ACTION: Email second survey reminder on October 22. (Sharon)
ACTION: Prepare and submit an application to renew the Life Skills Training contract for training at Corrections in 2016. (Sharon)

Next Meeting: November 18, 2015

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