Board Minutes: January 20, 2016: 11:30 – 1:05PM

Cowlitz County Community Network
Board Meeting
January 20, 2016 11:30 – 1:05 PM

Present: Kay Gunter, Pat Harrold, Tim Krueger, Rod McHattie, Chris Rugg,
Sybil Sides, Ray VanTongeren and Sharon Weinhold. Special guests Kalei LaFave, Community; Jenn Schapman and Sandy Southern, Healthy Living Collaborative; and Doreen Wadsworth, Community also were present.

Excused: Lacey Cairns, Julie Nye, Michael O’Neill, Steve Watters,

Unexcused: Julia Bishop Jeane Conrad

Quorum: Yes

Welcome and Introductions: Kay welcomed the attendees and guests and invited everyone to introduce themselves.

Additions to the Agenda: None

Election of Officers: An invitation had been extended at the December 16 Network Board meeting for nominations for or interest in two officer positions, Network Board Chair and Vice Chair. No nominations or expressions of interest were received prior to the meeting or at this meeting. The incumbents in those positions, Kay Gunter, Board chair; and Pat Harrold, Vice Chair, both expressed interest in continuing in their positions for another year.
Motion to nominate Kay Gunter as Board chair and Pat Harrold as Vice Chair: Ray second: Sybil. The vote was unanimous and the motion carried.

December 16, 2015 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed. All action items were completed, except for the two actions related to Paper Tigers: review of the feedback survey comments and how we plan to respond. Those action items are on the agenda to be discussed later in the meeting.
Motion to approve the December 16, 2015 Network Board Minutes: Ray; second: Sybil. The vote was unanimous and the motion carried.
Grant Status Report / Budget Update:
Current Grants Status:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Grant funds received: $140,666.94; expenditures through mid-January 2016: $91,378.

-Homeless Just-In-Time Life Skills Training ($6,000 for 2015). This funding is to provide Life Skills Training at Corrections for the contract period January 1, 2015 through December 31, 2015. As of December 31, 2015, $5,975.50 was spent, billed and reimbursed. The grant has been fully executed and will be closed.

Approval of Expenditures: The Itemized Voucher amounting to $3,830.81 was presented to the Network Board for review and approval. The $3,830.81 expenditures are for November Phone Bill and Printing Costs ($16); Email Hosting Service ($10); WA State Auditor’s Office Audit of 2014 Network Financial Report ($266); and Miscellaneous Expenditures ($39). In addition, $3,500 was deposited into the Network’s checking account for payroll.
Motion to approve the voucher as presented: Pat; second: Tim. The vote was unanimous and the motion carried.

Payroll for the period December 1, 2015 through December 31, 2015 was $3,210.44, which includes the cost of the payroll and employer taxes. Payroll processing charges were $51.99. As of December 31, 2015, the balance in the checking account, used solely for payroll and payroll processing, was $5,078.29.

NWHF Implementation Grant:
-Community Charter. Goodwill of the Olympics and Rainier Region became a Charter member this month, bringing the Community Charter membership to 28 family and child-serving agencies.
-Community Resource Directory. The Network is in the process of issuing passwords for the Directory so the 430 resource providers currently included in the Directory can keep their information current on a real time basis.
-Charter Member Retreat. The retreat planning committee met on January 15. A DRAFT agenda for the retreat was reviewed with the Board members. Kalei shared a proposed Process and Evaluation Questionnaire to be given to retreat attendees. Board members agreed to the following actions recommended by the committee:
ACTION: Send an email reminder and information about the retreat to retreat participants before the end of January. (Sharon)
ACTION: Send a second email to retreat participants within 2 weeks after the first email asking for their input (one sentence) on “What have you done in 2015 that you are most proud of for families and children?” (Sharon)
ACTION: Extend an invitation to the retreat to our NWHF Community Engagement Officer. (Sharon)
ACTION: Invite a photographer provided by NWHF to do a photo shoot at the retreat. (Sharon)
ACTION: Request communications support from NWHF. (Sharon)
ACTION: Remind and invite committee members to the next retreat planning committee meeting on February 9. (Sharon)

Paper Tigers Documentary:
-Board members reviewed the feedback received from attendees after the showing of Paper Tigers. Thirty-three comments were received. The responses were placed into four categories:
• Expand Awareness of ACEs and Trauma Informed Best Practices to schools, parents, groups, youth, teachers, mental health/substance abuse professionals, public agencies, service clubs, churches, community leaders…
More than half of the comments were targeted to this category.
Response: This gives the Network an opportunity to offer ACEs and N.E.A.R. presentations to these groups and to host one or more community events or forums that could include a N.E.A.R. presentation; showing of Paper Tigers or the follow-on movie, Resiliency, along with panel discussions; or hosting café conversations on resiliency and hope. It was suggested that the Network purchase the movie Paper Tigers, now being offered for sale.

• Improve Collaboration/Coordination/Cooperation among agencies with schools and others to provide better access to services and more complete support. Five comments were received in this category.
Response: The Network and Charter Members should continue to promote the Community Resource Directory that includes up to date information about the many resources available in Cowlitz County and how to access those resources. Strive to keep the Directory current, visible and easy to use. Encourage the Community Charter membership to expand, remain strong and sustainable by interacting frequently and sharing information on trauma informed best practices. Engage community advocates to be visible, provide resource information and network the community.
• Expand Opportunities in Schools by improving and supporting programs such as alternative education program for Middle School students, the LCC Career Education Options Program, an educational recovery program for young adults who left high school without a diploma, and add facilities to support students. Six comments were received in this category.
Response: Give visibility to these programs at presentations, events and forums. Provide information about the programs to those who can benefit.
• Encourage Relationships with a Caring Adult which can make a positive difference in someone’s life. Support and encourage participation in groups that reach out to students and troubled youth, discuss life’s challenges and offer opportunities to succeed. Two comments were received in this category.
Response: Include conversations about resiliency, supports, and the importance of caring relationships during presentations and at events. Give visibility to those groups that offer caring relationships for youth and families.
ACTION: Review the comments on Paper Tigers and responses discussed at the meeting and provide any additional ideas that should be included. (All)
ACTION: Provide feedback to those who attended Paper Tigers and left an email address on the comments we received and how we plan to act on them. (Sharon)
ACTION: Explore purchasing the movie, Paper Tigers. (Sharon)

Community-Based Preventive Services Grant Application: The Longview Anti-Drug Coalition received notification that their grant application was approved for funding to provide community-based prevention services and life skills training to middle school youth to prevent and reduce youth substance use. The grant work is funded from January 1, 2016 through June 30, 2016. The Network had provided support to the application and had offered to partner with the Longview Anti-Drug Coalition. A meeting is scheduled with the Longview Anti-Drug Coalition for January 27 to discuss the possible roles partners will play.
ACTION: Document and share the results of the discussions regarding the Network’s potential role in the Community-Based Prevention Services grant with the Board members. (Sharon)

APPI Collective Community Capacity Survey. Survey results will be available and provided to us by late January or early February, in time for review at the Retreat.

Department of Vocational Rehabilitation (DVR) Project Proposals: The contracting specifics for the DVR Project Proposals still have not been determined by DVR. These projects will be on hold until we receive a response from DVR.

Network Board Member Attendance Policy: The Network Board agreed on a Board Member Attendance Policy in January 2015. Members suggested that reviewing attendance and the policy would be an appropriate agenda item for the next Board meeting.
ACTION: Include Network Board Member Attendance on the February Network Board meeting agenda. (Sharon)

Town Hall Meeting Opportunity: The Network received notice from DSHS that a limited number of $500 stipends will be available on a first come, first served basis beginning January 21, 2016 for the 2016 Communities Talk Town Hall meetings.
ACTION: Register to host a 2016 Town Hall meeting when the registration process opens. (Sharon)

Review/Feedback on Events:
-Housing First Coalition. Ray is a member of the coalition, representing the Cowlitz Community Network. He asked for time on the February Network Board meeting agenda to update the Board members.
ACTION: Include Housing First Coalition Update on the February Network Board meeting agenda. (Sharon)

Upcoming Events:
-Family Youth System Partner Round Table, January 20, 3:30 – 5:00pm, LCC.
-2016 Homeless Connect, Jan 28, National Guard Armory.
-N.E.A.R. Speakers Bureau Training, Feb 3, Vancouver.

ACTION SUMMARY:
ACTION: Send an email reminder and information about the retreat to retreat participants before the end of January. (Sharon)
ACTION: Send a second email to retreat participants within 2 weeks after the first email asking for their input (one sentence) on “What have you done in 2015 that you are most proud of for families and children?” (Sharon)
ACTION: Extend an invitation to the retreat to our NWHF Community Engagement Officer. (Sharon)
ACTION: Invite a photographer provided by NWHF to do a photo shoot at the retreat. (Sharon)
ACTION: Request communications support from NWHF. (Sharon)
ACTION: Remind and invite committee members to the next retreat planning committee meeting on February 9. (Sharon)
ACTION: Review the comments on Paper Tigers and responses discussed at the meeting and provide any additional ideas that should be included. (All)
ACTION: Provide feedback to those who attended Paper Tigers and left an email address on the comments we received and how we plan to act on them. (Sharon)
ACTION: Explore purchasing the movie, Paper Tigers. (Sharon)
ACTION: Document and share the results of the discussions regarding the Network’s potential role in the Community-Based Prevention Services grant with the Board members. (Sharon)
ACTION: Include Network Board Member Attendance on the February Network Board meeting agenda. (Sharon)
ACTION: Include Housing First Coalition Update on the February Network Board meeting agenda. (Sharon)

Next Meeting: February 17, 2016

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