Board Minutes: October 19, 2016: 11:30 – 1:05PM

Cowlitz County Community Network

Board Meeting

October 19, 2016 11:30 – 1:05PM

 

Present: Kay Gunter, Tim Krueger, Jordenn Martens, Rod McHattie, Ray Van Tongeren, and Sharon Weinhold.  Guests were Don Iverson, Director of Support Services at the Kelso School District; Wendy Keegan, Director of Development at Lifeworks; and Anna Leslie, Community Health Worker and Parent Care Coordinator at Columbia Wellness.

 

Excused: Liz Cattin, Dawn Maloney, Michael O’Neill, Sybil Sides

 

Unexcused: Tabatha O’Brien

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed Network Board members and guests, thanked them for their participation and asked everyone to introduce themselves for the benefit of the guests.

 

Additions to the Agenda:

There were two additions to the agenda:

Cowlitz Community Network Budget for 2017

-Parent to Teachers Community Advisors Board

 

Board Membership:

Wendy Keegan, Director of Development, Life Works, submitted an application to become a member of the Network Board. Wendy has 17 years of experience working with nonprofit and government organizations in Cowlitz County. She is very interested in connecting people with the resources they need and helping them understand how to use them. Her particular interest is to represent and help children and adults with intellectual and developmental disabilities. Two of her many strengths are public relations and writing, and she hopes to use those strengths in her work on the Network Board.

Motion to approve Wendy’s application to join the Network Board as a Board member: Ray: second: Jordenn. The vote was unanimous and the motion carried.

 

September 21, 2016 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed. All actions were completed.

Motion to approve the September 21, 2016 Network Board meeting minutes as presented: Ray: second: Wendy. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will end on December 31, 2016. Through September 2016, grant funds received: $161,095; expenditures were $130,067.92.

 

-Town Hall Meeting ($500). As part of the SAMHSA Underage Drinking Public Education Initiative, the Network received $500 for a Town Hall Meeting in Kelso.

The funding is available through December 31, 2016.

 

Approval of Expenditures: The Itemized Voucher amounting to $3,826.86 was presented to the Network Board for review and approval. The $3,826.92 of expenditures are for Printing and Phone Bill for August ($210); Phone Bill for September ($14); Email Hosting Service ($10); Technical Support ($27); and Miscellaneous Expenditures ($66).  In addition, $3,500 was deposited into the Network’s checking account for payroll.

Motion to approve the voucher as presented: Jordenn: second: Ray. The vote was unanimous and the motion carried.

 

Payroll for the period September 1, 2016 through September 30, 2016 was $3,209.72, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $84.99. As of September 30, 2016, the balance in the checking account used solely for payroll and payroll processing was $5,005.71.

 

-Cabaret Follies of Lower Columbia Donation Opportunity. The Network was selected as this year’s beneficiary of the Follies. Meet the Director Night on October 10 was well attended with over 130 participants who were very excited about the show. Kay, Michael, Ray, Tabatha and Sharon attended as representatives of the Network Board. The cast has been selected and practice sessions are underway. Performances are on Friday, November 4 and Saturday, November 5, with evening performances on Friday and Saturday and a matinee performance on Saturday. There is a Patrons Party prior to both of the evening performances. All Board members were encouraged to support the Cabaret Follies in any way possible. Funds after expenses will be given to the Network.

 

-Community Foundation of Southwest Washington. The Network submitted a grant proposal to increase the ability of Child Care Centers in Cowlitz County to serve children with disabilities and behavioral issues, and improve outreach and family engagement. Decisions on proposals are expected in November.

 

-Healthy Living Collaborative. The Network submitted an application in August 2016 for the position of community health worker coach of the South Kelso neighborhood with some work in Wahkiakum County. The coach will work with the community health advocates and help them gain visibility and achieve their goals. Since submitting the application, the Network and several other applicants have had an opportunity to have separate conversations with members of the Healthy Living Collaborative (the employer) and with community health advocates. There has been no feedback yet from the Healthy Living Collaborative.

 

-Town Hall Meeting. The Network was invited by SAMHSA to conduct a second Town Hall meeting in 2016. The Town Hall meeting would be held in Kelso. There have been discussions with the South Kelso Neighborhood Association President and plans are in process to host the Town Hall meeting in November or December. Details are still being developed. Don said if we would send the flyer to him, he could get it approved for the Kelso School District.

ACTION: Upon South Kelso Neighborhood Association approval of the flyer, email the flyer to Don so he can gain Kelso School District approval. (Sharon/Don)

 

-Cowlitz Community Network Budget for 2017. Board members were alerted that the Network Budget for 2017 is due on November 18. Total projected revenues and expenses are required. Wendy suggested the Network meet with the Community Foundation of Southwest Washington to identify other grant opportunities available from the Foundation prior to submitting the budget.

ACTION: Schedule a meeting or discussion with the Community Foundation of Southwest Washington prior to the November 16 Board meeting to determine potential funding opportunities for the Network. (Sharon)

 

Non-Discrimination Policy: A Non-Discrimination Policy was presented to the Board members. After review, Board members thought it is exactly what the Network follows and should be adopted by the Board.

Motion to approve the Non-Discrimination Policy as presented for Board chair signature: Jordenn: second: Wendy. The vote was unanimous and the motion carried.

 

NWHF Implementation Grant: The framework for the final NWHF report was presented to the Board. Highlighted items for discussion are: the Community Charter, Community Resource Directory, Speakers Bureau, Life Skills Training, Trauma Informed Pathway, Paper Tigers, Coalition of Community Members, Community Capacity Survey and Town Hall Meetings and Information Forums. A section will be added on Next Steps. Board members approved of the framework and look forward to reviewing the details that will accompany these items.

 

Strategic Planning: Board members reviewed and discussed the communication strategy that addresses the Network’s Theory of Change, Message and Game Plan for various audiences. Several Board members had suggestions and agreed that we should meet as a committee to discuss this information further.

ACTION: Schedule a meeting with interested Board members to continue development of the Communications Strategy. (Sharon)

 

Parent to Teachers Program. Jordenn talked about the Parents as Teachers Program and asked if the Network Board would be interested in serving as its Community Advisory Board. As the Community Advisory Board, Network Board members would receive information about the Parents as Teachers Program, provide feedback and suggest recruiting ideas for the program. The Network would serve as the Community Advisory Board 2-3 times a year for 10-15 minutes during a Network Board meeting to have an exchange of information and ideas. Board members said it was a good fit and looked forward to the opportunity.

Motion to approve serving as the Parents as Teachers Community Advisory Board during Network Board meetings 2-3 times a year for 10-15 minutes to receive information about the Parents as Teachers Program and give feedback and ideas to support the Program: Tim: second: Ray. The vote was unanimous and the motion carried.

 

Sex Trafficking. There was discussion about sex trafficking, which is a problem in our community. Anna is a trained speaker on sex trafficking and offered to give a presentation at a Network Board meeting when time is available on the agenda. Board members are interested in learning more about this topic.

ACTION: When time is available on the Network Board meeting agenda, schedule a presentation on Sex Trafficking.  (Sharon)

 

Review/Feedback on Events:

-South Kelso Neighborhood Association Gathering, Saturday, October 1. Weather was dreadful, yet some people came out to participate.

-Wallace Elementary School Haircut Event, Monday, October 3 in advance of school kids class picture day on October 7. One hair stylist did 15 cuts. Another person hosted rock painting with the kids. The Network provided resources. Parents were very appreciative of the haircuts and event.

-Cabaret Follies Meet the Director, October 10. Well attended by energetic group of people who were looking forward to participating in the cabaret. The Network was well represented.

-Neighborhood Resource Coordination Council, October 12. Hosted by Habitat for Humanity and Liz Haeck. Goal is to connect low income neighborhoods and help them improve.

-KPCF Gathering, October 13. Great participation and information. Information will be shared with Board members.

-Birth to Kindergarten Conference, Saturday, October 15. Nice turnout on a stormy day. Great speakers and breakout sessions. Will share information with Board members.

-Cowlitz Wahkiakum Interagency Coordinating Council, October 18. Hosted by Progress Center. Brings early child providers together to share information.

 

Upcoming Events:

-Justice and Hope Conference, October 27, Expo Center.

-Cabaret Follies, November 4-5, Columbia Theatre.

-Town Hall Meeting, November 17, 6-7:30pm, Wallace Elementary Schoo.l

 

ACTION SUMMARY:

ACTION: Upon South Kelso Neighborhood Association approval of the flyer, email the flyer to Don so he can gain Kelso School District approval. (Sharon/Don)

ACTION: Schedule a meeting or discussion with the Community Foundation of Southwest Washington prior to the November 16 Board meeting to determine potential funding opportunities for the Network. (Sharon)

ACTION: Schedule a meeting with interested Board members to develop the Communications Strategy further. (Sharon)

ACTION: When time is available on the Network Board meeting agenda, schedule a presentation on Sex Trafficking.  (Sharon)

 

Next Meeting: November 16, 2016

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