Board Minutes: June 20, 2018: 11:30-12:55PM

Cowlitz County Community Network

Board Meeting

June 20, 2018, 11:30 – 12:55PM

 

Present: Board members Michael O’Neill, Louise Brown, Pastor Megan Filer, Ray Van Tongeren, Sunnie Smith as alternate for Tabatha O’Brien and Sharon Weinhold, Coordinator. Olivia Aumiller, Youth and Family Link, also was present.

 

Excused: Kay Gunter, Tim Krueger,

 

Unexcused: None

 

Quorum: Yes

 

Welcome and Introductions: Michael welcomed the Board members and guests and thanked them for their participation. Introductions were made around the room.

 

Additions to the Agenda: None

 

Board Membership: Olivia Aumiller submitted her application to become a member of the Network Board. Olivia will be representing Youth and Family Link and replacing Dawn Maloney as Board member. Olivia has been an Outreach and Engagement Specialist/Child Community Health Worker and currently is an Outreach Liaison at Youth and Family Link. She also has served as a teen representative on the Parks and Recreation Advisory Board. She said she is interested in building a healthy community and helping to create opportunities for at-risk individuals. She has a Bachelor’s Degree in Social Science and is working on a Master’s Degree in Social Work.

Motion to approve Olivia Aumiller’s application to become a member of the Network Board. Pastor Filer; second: Louise. The vote was unanimous and the motion carried. Michael and other attendees welcomed Olivia as a member of the Network Board.

 

Board Membership Policy – Alternates. Board members reviewed the policy that allows alternates for members to vote. The policy was approved and signed.

 

April 18, 2018 Meeting Minutes and May 16, Update: The minutes and update had been sent to Board members for their review prior to the meeting. The seven actions listed in the meeting minutes were discussed. All actions were completed or are in progress. There were no questions on the May 16 Update.

Motion to approve the April 18, 2018 Network Board meeting minutes and May 16, 2018 update as presented: Pastor Filer; second: Ray. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training was provided by a private donor. The funding was available for 17 months and used to provide Financial Literacy Training for women inmates, low income residents in the Highlands, and students at two middle schools. The last of the funds were used to complete a 4-part training series at Monticello Middle School in May. Details are provided later in these minutes. Amount expended through May 31 is $10,000.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and was available beginning on August 1, 2017 through June 30, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through May 31, 2018 is $9,294.45. Amount reimbursed is $8,381.95.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,327.97 was presented to the Network Board for review and approval. The bills presented were:

Invoice #237-2018      Cowlitz County Purchasing – Phone March 2018                        $       16.59

Invoice #229-2018      Cowlitz County Purchasing – Phone April 2018                          $       15.23

Invoice #2018 7T        Cowlitz County Treasurer – May payroll/processing                  $  2,060.00

Invoice #6930             More Power Technology- Annual DNS & Web hosting fees       $     104.05

Invoice #6931              More Power Technology-Domain Renewal 2 yr                           $     116.97

Invoice #70976503     More Power Technology – Email Hosting, 7/1-7/31                   $       15.13

Motion to approve the voucher as presented: Pastor Filer: second Louise. The vote was unanimous and the motion carried.

 

Payroll for the period May 1, 2018 through May 31, 2018 was $2,044.13, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. As of May 31, 2018, the balance in the checking account used for payroll and payroll processing was $1,498. All other Network funds are held with the Cowlitz County Treasurer’s Office.

 

Funding Opportunities. Grant applications have been submitted to Weyerhaeuser, the Community Foundation of Southwest Washington and Cowlitz County Health and Human Services for the Homeless Housing and Behavioral Health Tax funding. The results of the applications should be available at the end of June or in July. Michael mentioned a potential opportunity with the Accountable Communities of Health. More information will be provided later in the minutes.

 

Financial Literacy Training: The Network, in partnership with Lower Columbia CAP, Fibre Federal Credit Union and Mint Valley Federal Credit Union, completed a four-part training series of Money Smart for Young Adults for students in the after school program at Monticello Middle School. The training began on May 1 and ran for four consecutive Tuesdays ending on May 22. Topics included Opening a Bank Account, Setting Financial Goals, Borrowing Basics, and Paying for Cars and College. Nine students completed all four sessions and received a Certificate of Completion and $15 to open or add to a savings account at Fibre Federal or Mint Valley Federal Credit Unions. There were many thoughtful discussions. When asked what they learned, the primary thoughts the students listed were: The importance of saving, Knowing how much money you have, Don’t spend more than you have, Pay bills on time, and Be careful of credit cards.

 

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

 

Five free trainings for child care providers have been conducted to date with 109 participants. Staff from twenty different child care centers and home care providers have participated in the trainings. The first three trainings addressed the science behind toxic stress and techniques to address the impacts of toxic stress. The fourth and fifth trainings were hosted and presented by Head Start personnel who gave an introduction to Conscious Discipline and how it is being implemented at Head Start. The Head Start personnel shared the many useful and relevant approaches and techniques used at Head Start for working with children. Feedback on the training was excellent. A third session on Conscious Discipline, a deeper dive with more information, is scheduled for June 26 at Head Start.

 

Louise spoke with Kelso-Longview Ministerial Association members on May 15 and invited them to participate in the training for child care providers. Members expressed interest in having their Sunday School teachers and volunteers participate in the training. Pastor Filer suggested that several potential training dates be selected for October and she will bring the information to the attention of members and request training hosts at their next meeting in September. She suggested two 1-2 hour sessions, one afternoon and one evening. She said there is a Lower Columbia Interfaith Community group that could be invited to participate.

ACTION: Select two potential dates in October for training Sunday School teachers and volunteers and give them to Pastor Filer so she can present the dates to the Ministerial Association members and request a host. (Sharon)

ACTION: Determine whether Head Start would be interested in participating in the training for Sunday School teachers and volunteers. (Sharon)

 

Adam Scattergood expressed interest in providing Youth Mental Health First Aid training for providers who work with children with behavior challenges. The training is 8 hours. Summer time would work well for Adam.

ACTION: Check with child care providers to determine interest in Youth Mental Health First Aid training and a day, time and location for the training. (Sharon)

 

Twenty-one evidence based behavioral health best practices have been emailed to child care centers and home care providers. The latest best practice topics include ways to Parent Involvement and Family Engagement: Why Both Matter;; Parent Groups, The Role of Parent Involvement. The practices are being added to the Network’s website at www.cowlitzcommunitynetwork.com.

 

The Network hosted an information table at the Children’s Discovery Museum on Sunday, May 20 in conjunction with an open house and festival for children and families. The Network shared information on brain science, ways to help children be successful and parent groups in the area. Thirty families signed up to receive email information on best practice techniques that could help their children.

 

The Behavioral Health grant is at its midpoint. A review was conducted to determine how the Network is doing in achieving the objectives, desired outcomes and measures. The Network will have conducted six trainings (3 NEAR and 3 Conscious Discipline) through June 30, exceeding the goal of quarterly trainings. At the first five trainings, over 100 child care provider staff participated representing 20 child care centers and home care providers. Technical assistance is provided upon request. It was suggested the Network send a letter to child care centers and home care providers confirming they are conducting developmental screening and invite them to ask for help in developing and implementing any policy or procedure. The connections that have been made through the trainings could be useful in updating or enhancing policies and procedures.

ACTION: Draft a letter for child care centers and home care providers asking them to confirm they are conducting developmental screening and invite them to seek any help in developing and implementing any policy or procedure. (Sharon)

 

Case for Support. Board members shared their ideas for the Network’s “Case for Support.” The goal is to highlight the Network’s mission, and describe the background, data and outcomes for current Network projects. The “Case for Support” will be used at trainings and events, and potentially for fund raising. Data is being gathered for presentation at the next Board meeting.

ACTION: Continue development of a “Case for Support.” (Sharon)

 

Medicaid Transformation Project RFP: Michael said a potential grant opportunity may be available for the Network in the fall, involving convening community forums.

 

Review/Feedback on Events:

-2018 Run the Path, May 5. The Network partnered with the Mental Health Advocate and hosted an information table. The table was fairly busy.

-Children’s Discovery Museum Celebration of Children, May 20. Details above.

 

Upcoming Events:

-Conscious Discipline Training – Deeper Dive, June 26, 6:30-8:30, Head Start.

-Back to School Fair, August 23, Youth and Family Link.

ACTION: Contact Youth and Family Link on details of Back to School Fair. (Sharon)

 

ACTION SUMMARY:

ACTION: Select two potential dates in October for training Sunday School teachers and volunteers and give them to Pastor Filer so she can present the dates to the Ministerial Association members and request a host. (Sharon)

ACTION: See if Head Start would be interested in participating in the training for Sunday School teachers and volunteers. (Sharon)

ACTION: Check with child care providers to determine interest in Youth Mental Health First Aid training and a day, time and location for the training. (Sharon)

ACTION: Draft a letter for child care centers and home care providers asking them to confirm they are conducting developmental screening and invite them to seek any help in developing and implementing any policy or procedure. (Sharon)

ACTION: Continue development of a “Case for Support.” (Sharon)

ACTION: Contact Youth and Family Link on details of Back to School Fair. (Sharon)

 

Next Meeting: July 18, 2018

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