Board Minutes: July 18, 2018: 11:30-12:55PM

Cowlitz County Community Network

Board Meeting

July 18, 2018, 11:30 – 12:55PM

 

Present: Board members Michael O’Neill, Kay Gunter, Olivia Aumiller, Louise Brown, Tim Krueger, Ray Van Tongeren, Sunnie Smith as alternate for Tabatha O’Brien and Sharon Weinhold, Coordinator.

 

Excused: Pastor Megan Filer

 

Unexcused: None

 

Quorum: Yes

 

Welcome and Introductions: Michael welcomed the Board members and thanked them for their participation. Introductions were made around the room.

 

Additions to the Agenda: None

 

June 20, 2018 Minutes: The minutes had been sent to Board members for their review prior to the meeting. The six actions listed in the meeting minutes were discussed. Five actions were completed and one is in progress.

Case for Support. Information continues to be gathered for the Network’s “Case for Support.” The goal is to highlight the Network’s mission, and describe the background, data and outcomes for current Network projects. The “Case for Support” will be used at trainings and events, and potentially for fund raising.

ACTION: Continue development of a “Case for Support.” (Sharon)

Motion to approve the June 20, 2018 Network Board meeting minutes as presented: Ray: second: Louise. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This is new funding for Financial Literacy Training. The funding will be available for one year through June 30, 2019 and can be used for training at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Discussions are in process to identify and schedule training opportunities.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and is available beginning on August 1, 2017 through June 30, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through June 30, 2018 is $10,607. Amount reimbursed is $9,294.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,327.97 was presented to the Network Board for review and approval. The bills presented were:

Invoice #2018 8T        Cowlitz County Treasurer – June payroll/processing                 $  2,060.00

Invoice #7139              More Power Technology – Email Hosting, 7/1/18-6/30/19        $       77.94

Invoice #2018 4           Sharon Weinhold – Supplies/Mileage                                       $      111.94

[A large part of the supply cost relates to the trainings for child care providers.]

Motion to approve the voucher as presented: Kay: second Olivia. The vote was unanimous and the motion carried.

 

Payroll for the period June 1, 2018 through June 30, 2018 was $2,044.13, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. As of June 30, 2018, the balance in the checking account used for payroll and payroll processing was $3,573. All other Network funds are held with the Cowlitz County Treasurer’s Office.

 

Funding Opportunities. On June 22, 2018, the Network received notice of approval of a grant application requesting $10,000 for Financial Literacy training. The Network is awaiting decisions on other grant applications.

 

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding provides training for at-risk youth and families who have very low incomes, are homeless or at-risk of being homeless, or are financially vulnerable. The training topics can include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the audience. The plan is to conduct five 4-part training series and five other financial literacy trainings and reach 200 at-risk youth and families.

-Training Opportunities include middle and high school students in Longview and Kelso, persons re-entering society from the Department of Corrections, foster parents and children, parenting classes, neighborhood associations, homeless shelters, Oxford House and Phoenix House, 1414 Club members and others.

-Professional Liability / General Liability Insurance. The Network has the liability insurance required for this grant. The Network will renew and pay the insurance through July 2019.

 

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

 

Six free trainings for child care providers have been conducted to date with 134 participants. The latest training on June 26 focused on Conscious Discipline – a Deeper Dive. The training was given in response to requests of previous Conscious Discipline training attendees for more in-depth information on various topics. Twenty-five people participated. Feedback was excellent.

 

Two trainings for Sunday School teachers are planned for the first two weeks or last week in October. One training will be during the day; another in the evening. Training dates will be set after the Ministerial Association meeting in September.

 

A letter was prepared to send to child care centers and home care providers to confirm they are conducting developmental screening and invite them to request help in setting up a policy and accessing a screening tool if they don’t have one, or help in using their current policy to increase family engagement. The Network can help with other policies and procedures too. Child care providers can get help if they have other policies or procedures they would like to update or strengthen. The network of child care providers that has been created through the recent trainings and other ways provides an excellent gateway to share information and learn from each other.

 

A survey of child care providers is underway to determine the best way to present Conscious Discipline training to families with children in child care.

 

Various other opportunities are being considered for reaching out to families, including HNA National Night Out (8/7), Youth and Family Link Back to School Event (8/23) and Infant to Three Conference (10/13). Michael, Kay, Louise and Ray have volunteered to staff tables at both the HNA National Night Out and the Youth and Family Link Back to School Event to share Network information.

ACTION: Submit Registration Forms and prepare informational materials for the Highlands Neighborhood Association National Night Out and the Youth and Family Link Back to School Event. (Sharon)

 

The Kelso Lions invited the Network to share information about our work with child care providers. Michael will give a presentation on Monday, August 20.

Highlands Revitalization Plan Update: The Network was invited to provide input for the 2008 Highlands Revitalization Plan update. The Network has provided assistance to the Highlands, including Financial Literacy Training, ACEs Training, a Strengthening Family Program, and sharing the Community Resource Guide.

 

Review/Feedback on Events:

-2018 Infant through Three Conference. Planning continues and the program is being finalized.

ACTION: Share the Infant through Three Conference program with Board members when it is finalized. (Sharon)

 

Upcoming Events:

-HNA National Night Out, August 7, 6-8pm, Lake Sacajawea.

-Cowlitz County Opioid Summit, August 15, 8:30am-4:00pm. Cowlitz County Event Center. This event is on the same day as the Network’s August Board meeting. Since many of the Board members planned to attend or were required to attend due to their work, that the Board meeting should be rescheduled. After checking their calendars, it was agreed the August Board meeting will be held on August 22.

ACTION: Reserve the conference room and email a notice to Board members that the Network’s August Board meeting will be held on August 22. (Sharon)

-Back to School Fair, Thursday, August 23, 9-Noon, Youth and Family Link

-Infant to Three Conference, Saturday, October 13, all day

 

ACTION SUMMARY:

ACTION: Continue development of a “Case for Support.” (Sharon)

ACTION: Submit Registration Forms and prepare informational materials for the Highlands Neighborhood Association National Night Out and the Youth and Family Link Back to School Event. (Sharon)

ACTION: Share the Infant through Three Conference program with Board members as soon as it is finalized. (Sharon)

ACTION: Reserve the conference room and email a notice to Board members that the Network’s August Board meeting will be held on August 22. (Sharon)

 

Next Meeting: August 22, 2018

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