Board Minutes: August 22, 2018: 11:30-1:05PM

Cowlitz County Community Network

Board Meeting

August 22, 2018, 11:30 – 1:05PM

 

Present: Board members Kay Gunter, Olivia Aumiller, Louise Brown, Tim Krueger, Ray Van Tongeren, Sunnie Smith as alternate for Tabatha O’Brien and Sharon Weinhold, Coordinator.

 

Excused: Pastor Megan Filer, Michael O’Neill

 

Unexcused: None

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed the Board members and thanked them for their participation.

 

Additions to the Agenda: None

 

July 18, 2018 Minutes: The minutes had been sent to Board members for their review prior to the meeting. The four actions listed in the meeting minutes were reviewed. All actions were completed.

Motion to approve the July 18, 2018 Network Board meeting minutes as presented: Ray: second: Olivia. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This is new funding for Financial Literacy Training. The funding will be available for one year through June 30, 2019 and can be used for training at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Several trainings have been scheduled and other training opportunities are being pursued. Amount expended through July 31, 2018 is $360.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and is available beginning on August 1, 2017 through June 30, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through July 31, 2018 is $11,791. Amount reimbursed is $10,607.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,997.65 was presented to the Network Board for review and approval. The bills presented were:

Invoice #360-2018      Cowlitz County Purchasing Svc, Phone, May 2018                     $       15.21

Invoice #2018 9T        Cowlitz County Treasurer – July payroll/processing                  $  2,060.00

Invoice #2018 5           Sharon Weinhold – Annual Liability Insurance                         $     922.44

Motion to approve the voucher as presented: Louise: second Sunny. The vote was unanimous and the motion carried.

 

Payroll for the period July 1, 2018 through July 31, 2018 was $2,044.13, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. As of July 31, 2018, the balance in the checking account used for payroll and payroll processing was $1,530. All other Network funds are held with the Cowlitz County Treasurer’s Office.

 

On August 6, 2018, the Network received notice of approval of a grant application requesting $25,000 for Training for Childcare Providers who work with children with behavioral challenges in childcare. The funds have not arrived yet. The Network is awaiting decisions on other grant applications.

 

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding provides training for at-risk youth and families who have very low incomes, are homeless or at-risk of being homeless, or are financially vulnerable. The training topics can include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the audience. The plan is to conduct five 4-part training series and five other financial literacy trainings and reach 200 at-risk youth and families.

-Trainings have been scheduled with the Department of Corrections for inmates re-entering society. The trainings are scheduled for the last two weeks in September. Conversations are underway to provide training for students from Coweeman and Huntington Middle Schools and foster parents/children. Discussion included the possibility of training at the Phoenix House.

ACTION: Contact Tabatha or Danielle to discuss the possibility of providing Financial Literacy training for women at the Phoenix House. (Sharon)

 

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

 

Training for Sunday School teachers is scheduled for Tuesday, October 2, 5:30pm–7:00pm at Head Start. A second training may be scheduled for early November during the day depending on interest. The training flyer was reviewed and determined to be ready to send to the President of the Ministerial Association for distribution to area church leaders and Sunday School teachers. At the training, information will be shared on successful approaches and techniques for working with children and building resilience.

ACTION: Email the flyer for training Sunday School teachers to the President of the Ministerial Association for distribution to area church leaders and Sunday School teachers. (Sharon)

 

Network Board members have/will participate in several events to reach out to families with children. Michael, Kay and Louise participated in the Longview National Night Out activities on August 7 and shared information on successful approaches for working with children. Families signed up to receive emails with other information on ways to work with children with behavioral issues. Kay, Louise and Sharon are scheduled to share information with families on August 23 at the Youth and Family Link Back to School Event. Kay, Louise and Sharon also will host an information table at the Infant through Kindergarten Conference on October 13. The cost to attend the conference is $40/person. Board members agreed the Network should pay for the cost to attend the conference.

Motion for the Network to pay the cost of those attending the Infant through Kindergarten Conference on October 13: Ray: second Sunny. The vote was unanimous and the motion carried.

ACTION: When registration opens for the Infant through Kindergarten Conference, complete registrations for Kay, Louise and Sharon. (Sharon)

 

The Network in partnership with Head Start are forming a Conscious Discipline book club in response to childcare provider requests to continue the conversation on Conscious Discipline. The book chosen for the book club is Conscious Discipline Building Resilient Classrooms, by Dr. Becky Bailey, a world renown early childhood educator and developmental psychologist. There has been considerable interest in the book club. The books cost $29 each. Many of the childcare providers who would like to participate are struggling financially. The Network has invited the Longview Early Edition Rotary Club to partner with us to offer free books to those who need help. The Longview Early Edition Rotary Club is meeting on August 23 to discuss the request. The first meeting of the Conscious Discipline book club is tentatively scheduled for September 27.

 

A survey of child care providers is underway to determine the best way to present Conscious Discipline training to families with children in child care. Survey responses are still coming in.

 

A survey on Developmental Screening has been completed. The Network is interested in whether childcare providers have a policy to ensure every child receives developmental screening; when the screening is conducted; if follow up screening are done; what screening tools are used; and how children and families are supported if concerns are identified. The survey results show all Child Care Centers conduct developmental screening, most conduct screening at enrollment and do follow up screening, use several different approved screening tools and meet to share results with parents or family members. If concerns are identified, child care providers work with parents or family members to find the resources and support needed to help the child. For In Home Child Care providers, all do not have a policy to ensure the children receive developmental screening. Some rely on the Progress Center or Broadway Center for those in Longview to conduct screening; others do not do formal screening. There was discussion on actions the Network could take to encourage and help the In Home Child Care providers with developmental screening. There was agreement that the Network should contact the Progress Center and Kelso School District to determine how they can help.

ACTION: Contact the Progress Center and Kelso School District to determine how they can help In Home Child Care Providers with developmental screening. (Sharon)

 

Case for Support: Board members briefly reviewed the DRAFT Case for Support and agreed to take a closer look for further discussion at the next Board meeting.

ACTION: Take a closer look at the DRAFT Case for Support and include it on the agenda for the September Board meeting. (Board members and Sharon)

 

Review/Feedback on Events:

-HNA National Night Out, August 7. Attendance was lighter than expected, but some meaningful contacts were made.

-REACH Children’s Respite Home, August 10. Kay and Louise attended the open house hosted by Life Works. They said the house and apartments are very nice. Louise said David Hill mentioned the Network may be interested in training called the “Right Response” to be used with toddlers.

ACTION: Contact David Hill to learn more about the “Right Response” training to be used with toddlers. (Sharon)

-Cowlitz County Opioid Summit, August 15. Many of the Board members attended the summit and said the training was very good and beneficial.

-Neighborhood Resource Coordination Council, August 16. Sharon gave a presentation on the Network and Network activities, particularly the Financial Literacy training and training for child care providers and family members.

-South Kelso Neighborhood Association, August 16. Sharon gave a presentation on the Network and Network activities. SKNA is particularly interested in Financial Literacy Training for South Kelso families and children.

-Kelso Lions, August 20. Michael gave a presentation on the Network and Network activities to the Kelso Lions.

 

Upcoming Events:

-Back to School Fair, Thursday, August 23, 9-Noon, Youth and Family Link

-Infant to Kindergarten Conference, Saturday, October 13, all day

 

ACTION SUMMARY:

ACTION: Contact Tabatha or Danielle to discuss the possibility of providing Financial Literacy training for women at the Phoenix House. (Sharon)

ACTION: Email the flyer for training Sunday School teachers to the President of the Ministerial Association for distribution to area church leaders and Sunday School teachers. (Sharon)

ACTION: When registration opens for the Infant through Kindergarten Conference, complete registration for Kay, Louise and Sharon. (Sharon)

ACTION: Take a closer look at the DRAFT Case for Support and include it on the agenda for the September Board meeting. (Board members and Sharon)

ACTION: Contact the Progress Center and Kelso School District to determine how they can help In Home Child Care Providers with developmental screening. (Sharon)

ACTION: Contact David Hill to learn more about the “Right Response” training to be used with toddlers. (Sharon)

 

Next Meeting: September 19, 2018

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