Board Minutes: October 17, 2018: 11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

October 17, 2018, 11:30 – 1:00PM

 

Present: Board members Michael O’Neill, Kay Gunter, Olivia Aumiller, Tim Krueger, Ray Van Tongeren, and Sharon Weinhold, Coordinator. Guests were Holly Coalman, Cowlitz County Health Department; and Tiffany Ames, The ARC of Cowlitz County.

 

Excused: Louise Brown, Pastor Megan Filer, Tabatha O’Brien

 

Unexcused: None

 

Quorum: Yes

 

Welcome and Introductions: Michael welcomed the Board members and guests and thanked them for their attendance and participation. Introductions were made around the room.

 

Additions to the Agenda: None

 

September 19, 2018 Minutes: The minutes had been sent to Board members for their review prior to the meeting. The four actions listed in the meeting minutes were reviewed. All actions were completed.

Motion to approve the September 19, 2018 Network Board meeting minutes as presented: Ray: second: Olivia. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training will be available for one year through June 30, 2019 and can be used for training at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Several trainings have been completed or scheduled and other training opportunities are being pursued. Amount expended through September 30, 2018 is $2,080; amount reimbursed is $1,028.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and is available through July 31, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and the family, and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through September 30, 2018 is $14,937; amount reimbursed is $13,641.

 

Approval of Expenditures: The Itemized Voucher amounting to $2,745.26 was presented to the Network Board for review and approval. The bills presented were:

Invoice #550-2018      Cowlitz County Purchasing Svc, Phone, August 2018                 $       15.53

Invoice #2018 11T       Cowlitz County Treasurer – October payroll/processing            $ 2,700.00

Invoice #7664             More Power Technology Group                                                  $       29.73

Motion to approve the voucher as presented: Kay: second Olivia. The vote was unanimous and the motion carried.

 

Payroll for the period September 1, 2018 through September 30, 2018 was $2,189.93, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. As of September 30, 2018, the balance in the checking account used for payroll and payroll processing was $1,510. All other Network funds are held with the Cowlitz County Treasurer’s Office.

 

2019 Budget/Expenditure and Revenue Estimates. The Cowlitz County Office of Administrative Services requested that the Network’s budget information be provided to them by November 16. After reviewing the 2018 revenues and expenses and discussing potential changes for 2019, Board members agreed to an estimate of revenues and expenses as follows:

 

Beginning Fund Balance: $10,000; Estimated Revenues, $28,000; Estimated Expenditures: $38,000.

 

The budget submission highlighted that the Network is totally grant funded and it is difficult to estimate the revenues and expenses. Funding is linked to projects; expenditures are project driven and adjusted to reflect funding.

Motion to approve the 2019 Network Budget as presented above: Ray; second: Kay. The vote was unanimous and the motion carried.

ACTION: Submit the Board approved 2019 Cowlitz Community Network Budget to the Cowlitz County Office of Administrative Services. (Sharon)

 

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding provides training for at-risk youth and families who have very low incomes, are homeless or at-risk of being homeless, or are financially vulnerable. The training topics can include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the audience. The plan is to conduct five 4-part training series and five other financial literacy trainings and reach 200 at-risk youth and families.

-The Department of Corrections requested trainings for male inmates who have children and are participating in a Life Skills Program to help them transition and re-enter society within 12 months. The trainings were conducted at Larch, Shelton, Cedar Creek and Stafford Correction Centers on September 21, September 26, October 2 and October 5, respectively. An additional training will take place for those returning to Cowlitz County at the time of their release. Sixty-nine inmates along with several Department of Corrections Life Skills Program trainers participated in the trainings. The trainers wanted to learn more about the Financial Literacy Program, the topics, content and learning activities that are presented as part of the trainings. The trainings were conducted in partnership with Lower Columbia CAP and Fibre Federal Credit Union.

-Trainings are ongoing for Foster youth who will be transitioning out of the program in the next few years. The trainings began on October 4, and the last training is scheduled for October 18.

-Trainings have been tentatively scheduled for students at Coweeman Middle School for the second week of November. Conversations about presenting trainings at Huntington Middle School are underway.

 

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

 

The Network in partnership with Head Start formed a Conscious Discipline book club in response to childcare provider requests to continue the conversation on Conscious Discipline. The book chosen for the book club is Conscious Discipline Building Resilient Classrooms by Dr. Becky Bailey, a world renown early childhood educator and developmental psychologist. The first meeting of the Conscious Discipline book club was held on September 27. There was a nice mix of child care providers, elementary school teachers, school counselors, foster care teachers and parents and head start personnel at the meeting. Participants expressed interest in presenting what they learned to family members when the reading was complete in May 2019. The second book club meeting is scheduled for October 30.

Training for Sunday School teachers and volunteers was postponed and will be re-scheduled. Several Board members indicated their churches would be interested in the training. It was decided to modify our marketing approach and work through the Ministerial Association and directly with churches in the community. A date that works best for teachers and volunteers will be selected.

 

Louise and Sharon participated in the Monticello Middle School Open House on October 11. The Network hosted a table and provided information to families about ways to help children with behavioral challenges. Thirteen families signed up for the bi-weekly email newsletter. The Network was invited to participate in a second Open House and Resource Fair at Monticello in February. Tiffany suggested the Network consider participating in the Kalama Resource Fair on October 25.

ACTION: Contact Kalama School District and ask if there is space available for the Network to participate in the Kalama Resource Fair on October 25. (Sharon)

 

The Network continues to explore opportunities to reach and engage families. Other schools are hosting open houses and resource fairs and the Network will continue to be aware of and seek opportunities to participate in those activities. It also was suggested that it may be good to link to primary care providers at Kaiser, Peace Health and the Family Health Center.

ACTION: Continue to seek opportunities to participate in school open houses and resource fairs so the Network can reach and engage families. (Sharon)

ACTION: Pursue linking with primary care providers at Kaiser, Peace Health and the Family Health Center to reach out to families. (Sharon)

 

A survey on Developmental Screening has been completed. The Network is interested in whether childcare providers have a policy to ensure every child receives developmental screening; when the screening is conducted; if follow up screenings are done; what screening tools are used; and how children and families are supported if concerns are identified. The survey results show all Child Care Centers conduct developmental screening, most conduct screening at enrollment and do follow up screening, use several different approved screening tools and meet to share results with parents or family members. If concerns are identified, child care providers work with parents or family members to find the resources and support needed to help the child. Survey results show many In Home Child Care providers do not have a policy to ensure the children receive developmental screening. Some providers located in Longview rely on the Progress Center or Broadway Center to conduct screening; others do not do formal screening. The Network is working with the Progress Center and School District to determine ways to help in-home providers conduct developmental screening.

 

Case for Support: The purpose of the Case for Support is to introduce the Cowlitz Community Network to the community, show the primary activities the Network is engaged in and request support. Board members reviewed a revised Case for Support and made a few more suggestions. Michael suggested that we add a box that lists what was learned during the training and Olivia suggested that a quote be added. Those changes will be made and the Case for Support will be included on the November agenda.

ACTION: Include the revised Case for Support on the agenda for the November Board meeting. (Sharon)

 

Review/Feedback on Events:

-2018 Infant to Kindergarten Conference, October 13. The topic of the conference was “Getting to Know You – Building Relationships with Children and Families.” Louise, Kay and Sharon attended the conference, participated in different workshops and will share the information received with Board members. Ray Soriano, the keynote speaker, was excellent as were the workshops. Contact was made with Sara Hegnes, the Director of Wee Care Day Care, who expressed interest in hosting a NEAR or Conscious Discipline training.

 

Upcoming Events:

-Meting, Insight for Action, Hayley Pickus, KPCF Evaluation Interview, October 19

-Conscious Discipline Book Club, October 30, 6:30-8:30PM, Head Start

-Town Hall Meeting, Persons with Disabilities, November 15, 5:30PM, LCC

ACTION: Email Town Hall Meeting Flyer to Board Members. (Sharon)

 

ACTION SUMMARY:

ACTION: Submit the Board approved 2019 Cowlitz Community Network Budget to the Cowlitz County Office of Administrative Services. (Sharon)

ACTION: Contact Kalama School District and ask if there is space available for the Network to participate in the Kalama Resource Fair on October 25. (Sharon)

ACTION: Continue to seek opportunities to participate in school open houses and resource fairs so the Network can reach and engage families. (Sharon)

ACTION: Pursue linking with primary care providers at Kaiser, Peace Health and the Family Health Center to reach out to families. (Sharon)

ACTION: Include the revised Case for Support on the agenda for the November Board meeting. (Sharon)

ACTION: Email Town Hall Meeting Flyer to Board Members. (Sharon)

 

Next Meeting: November 21, 2018

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