Board Minutes: November 21, 2018: 11:30 – 100PM

Cowlitz County Community Network

Board Meeting

November 21, 2018, 11:30 – 1:00PM

 

Present: Board members Kay Gunter, Louise Brown, Pastor Megan Filer, Tim Krueger, Ray Van Tongeren, and Sharon Weinhold, Coordinator. Guests were Shantelle Davidson, Fibre Federal Credit Union; Michelle Ashby, Holly Coalman and Gayle Reid, Cowlitz County Health and Human Services; and Corie Dow, Executive Director, Youth and Family Link, for Board Member Olivia Aumiller.

 

Excused: Tabatha O’Brien and Michael O’Neill

 

Unexcused: None

 

Quorum: Yes

 

Welcome and Introductions: Kay welcomed the Board members and guests and thanked them for their attendance and participation. Introductions were made around the room.

 

Additions to the Agenda: None

 

Network Board Membership: Shantelle Davidson, Financial Education Coordinator at Fibre Federal Credit Union, submitted an application to become a member of the Network Board. She recognizes the need for financial education and is interested in being a financial resource for the community. She has partnered with the Network in providing Financial Literacy training over the last year and is particularly interested in connecting with children and young adults. Shantelle has a Financial Education background and public speaking experience. Board members unanimously approved Shantelle’s application and welcomed her as a Network Board member.

 

October 17, 2018 Minutes: The meeting minutes were sent to Board members for their review prior to the Board meeting. The six actions listed in the meeting minutes were reviewed and dicussed. All actions were completed.

Motion to approve the October 17, 2018 Network Board meeting minutes as presented: Pastor Megan: second: Ray. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training will be available for one year through June 30, 2019 and can be used for training at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Several trainings have been completed or scheduled and other training opportunities are being pursued. Amount expended through October 31, 2018 is $3,194; amount reimbursed is $1,028.

 

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care, ($27,000). This funding was approved on August 29, 2017 and is available through July 31, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and the family, and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through October 31, 2018 is $16,441; amount reimbursed is $13,641. The Network also received funding from the Community Foundation of SW Washington to expand on the training opportunities to help children with behavioral challenges and provide resources for child care providers and families. The Network just received funding from the Weyerhaeuser Community Fund to expand our work with children and families.

 

Approval of Expenditures:

The Itemized Voucher amounting to $2,717.20 was presented to the Network Board for review and approval. The bills presented were:

Invoice #610-2018       Cowlitz County Purchasing Svc, Phone, September 2018           $       17.20

Invoice #2018 12T       Cowlitz County Treasurer – November payroll/processing         $ 2,700.00

 

Payroll for the period October 1, 2018 through October 31, 2018 was $2,588.08, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. As of October 31, 2018, the balance in the checking account used for payroll and payroll processing was $1,663. All other Network funds are held with the Cowlitz County Treasurer’s Office.

 

Board members were asked to pre-approve two expenditures for December:

-$1,000 for Lower Columbia CAP for their participation in the Financial Literacy Training. This payment was included in the budget for the Financial Literacy Training grant.

-$100 for the Head Start trainers who are assisting with the Conscious Discipline training.

Motion to approve the voucher and December expenditures as presented: Pastor Megan: second Louise. The vote was unanimous and the motion carried.

 

Assessment Audit of the Network’s 2017 Financial Report. The Office of the Washington State Auditor completed their audit of the Network’s 2017 financial report. The exit letter dated November 20, 2018 states: “Based on the procedures performed, nothing came to our attention in the areas we reviewed that caused us to believe the Network was not in substantial compliance with applicable state laws, regulations, and its own policies, or had significant weaknesses in controls over the safeguarding of public resources.” The estimated cost of the audit is $190.

 

Board members were made aware of a potential change that will impact the Network. The building where the Network Board office and meeting space resides is targeted for demolition in the next 1-3 years to make room for a new 911 facility.

 

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding provides training for at-risk youth and families who have very low incomes, are homeless or at-risk of being homeless, or are financially vulnerable. The training topics can include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the audience. The plan is to conduct five 4-part training series and five other financial literacy trainings and reach 200 at-risk youth and families.

-A training series for Foster youth who will be transitioning out of the program in the next few years was completed on October 18. Seven youth and several adults participated in the training. The training was conducted in partnership with Lower Columbia CAP and Fibre Federal Credit Union.

-A training series was completed for after school program students at Coweeman Middle School on November 9. The number of students participating increased for each class (16 to 20 to 24), with 15 students attending all sessions.

-A training series has been scheduled for after school program students at Huntington Middle School. The series will begin on December 3.

-The Network will participate in the Work First Reality Fair and training on December 12.

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

 

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

 

The Network in partnership with Head Start formed a Conscious Discipline book club in response to childcare provider requests to continue the conversation on Conscious Discipline. The book chosen for the book club is Conscious Discipline Building Resilient Classrooms by Dr. Becky Bailey, a world renown early childhood educator and developmental psychologist. The first meeting of the Conscious Discipline book club was held on September 27, the second on October 30. The third and fourth meetings are scheduled for November 27 and December 18. Twenty people are participating and include child care providers, elementary school teachers, school counselors, foster care teachers and parents, head start staff, and CASA and Americorps volunteers.

 

The Director of Wee Care Day Care has requested Conscious Discipline training for the Wee Care Day Care staff. The training is planned for December.

 

Training for Sunday School teachers and volunteers was discussed and will be scheduled for a Tuesday afternoon in February. Marketing will continue to be through the Ministerial Association and also by direct contact with churches in the community.

ACTION: Provide contact information for individual churches. (Pastor Megan)

ACTION: Develop a plan for contacting the churches and inviting them to training for Sunday School teachers in February 2019. (Sharon)

 

Louise and Sharon participated in the Kalama Resource Fair and Open House on October 25. The Network hosted a table and provided information to families about ways to help children with behavioral challenges. Seventeen families signed up for the bi-weekly best practices email newsletter.

 

The Network continues to explore opportunities to reach and engage families. Other schools are hosting open houses and resource fairs and the Network will continue to be aware of and seek opportunities to participate in those activities.

ACTION: Continue to seek opportunities to participate in school open houses and resource fairs so the Network can reach and engage families. (Sharon)

 

The Network contacted Peace Health to serve as a way to reach out to families. Other primary care providers are being contacted.

ACTION: Continue to pursue linking with primary care providers at Kaiser, Peace Health, Family Health Center and others to reach out to families. (Sharon)

 

Cowlitz County Health and Human Services received a block grant. For the first year of the grant, CCHHS plans to focus on ACEs and NEAR training in the schools. Holly is meeting with the School Districts to determine needs and opportunities. The Network committed to partnering with CCHHS and assisting with training and other actions to help meet the needs of the School Districts. It was noted that the Week of the Young Child is April 8-12 and a showing of DNA is not Destiny and a follow on panel discussion is being considered by The Early Learning Coalition.

 

Planning, Community Charter Meeting. This item was not discussed and will be included on the December meeting agenda.

ACTION: Include planning for the next Community Charter meeting on the agenda for the December Network Board meeting. (Sharon)

 

Case for Support: The purpose of the Case for Support is to introduce the Cowlitz Community Network to the community, show the primary activities the Network is engaged in and request support. Board members reviewed the revised Case for Support. Shantelle agreed to provide information for the number of graduates that open a savings account and add to their account. Once that information is received, Board members agreed the Case for Support is ready for use.

ACTION: Provide information for the number of Financial Literacy graduates who open a savings account and/or add to their account. (Shantelle)

ACTION: After including the information, provide copies of the Case for Support for events and other forums to share information about the Network. (Sharon)

 

Review/Feedback on Events:

-Interview with Haley Pickus. Michael and Sharon met with Haley Pickus on October 17 to discuss the results of the Kaiser Permanente Community Fund grant, completed in 2016. The Network was selected for an interview due to the innovative approach of forming a Community Charter group of organizations that serve children and families as a way to coordinate, collaborate and communicate. The interview was positive. Other information was requested/provided to Haley.

-Town Hall Meeting. The Washington State Governor’s Committee on Disability Issues and Employment hosted a Town Hall meeting on November 15. The purpose of the Town Hall meeting was to discuss life and work issues faces by persons with disabilities. More specifically, attendees were asked to share local success stories for persons with disabilities, challenges and opportunities, and ideas for positive change. A leadership breakfast followed on November 16 to identify actions that will be pursued. Sixty-five people, a good mix of service providers and persons with disabilities, attended the Town Hall meeting; forty were invited to participate in the leadership breakfast. The areas that will be pursued are: an interactive Resource Directory that will use demographics to match needs and resources; actions that will help people cross streets more safely; and formation of a volunteer cadre to provide added assistance to persons with disabilities.

 

Upcoming Events:

-Conscious Discipline Book Club, Nov 27 and Dec 18, 6:30pm, Head Start

-Work First Financial Reality Fair, December 12, 8am – 12pm, LCC

-Cory mentioned Youth and Family Link received a grant to provide a Strengthening Families Program for new moms and dads. Link is exploring dates and times.

-Tim said the holidays are often particularly difficult for people with mental issues. Family events to bring families together can be very stressful.

 

ACTION SUMMARY:

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

ACTION: Provide contact information for individual churches. (Pastor Megan)

ACTION: Develop a plan for contacting the churches and inviting them to training for Sunday School teachers in February 2019. (Sharon)

ACTION: Continue to seek opportunities to participate in school open houses and resource fairs so the Network can reach and engage families. (Sharon)

ACTION: Continue to pursue linking with primary care providers at Kaiser, Peace Health, Family Health Center and others to reach out to families. (Sharon)

ACTION: Include planning for the next Community Charter meeting on the agenda for the December Network Board meeting. (Sharon)

ACTION: Provide information for the number of graduates that open a savings account and/or add to their account. (Shantelle)

ACTION: After including the information, provide copies of the Case for Support for events and other forums to share information about the Network. (Sharon)

 

Next Meeting: December 19, 2018

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