Board Minutes: December 19, 2018, 11:30 – 1:04pm

Cowlitz County Community Network

Board Meeting

December 19, 2018, 11:30 – 1:04PM

Present: Board members Michael O’Neill, Kay Gunter, Olivia Aumiller, Louise Brown, Shantelle Davidson, Tim Krueger, Ray Van Tongeren, and Sharon Weinhold, Coordinator. Guests were Tiffany Ames, Lifeworks/ARC, and Holly Coalman, Cowlitz County Health Department.

Excused: Pastor Megan Filer

Unexcused: Tabatha O’Brien

Quorum: Yes

Welcome and Introductions: Michael welcomed the Board members and guests and thanked them for attending the Network Board meeting during this busy time of the year. Introductions were made around the room.

Additions to the Agenda: None

Network Board Membership: Tiffany Ames, Program Coordinator, The Arc of Cowlitz County/Life Works, submitted an application to become a member of the Network Board. Tiffany said she has a caring heart that is geared towards people with developmental and intellectual disabilities and mental health issues. She has organized and led events and has many connections in the community. She would like to reach more families and help them with the resources they need. She has been with Life Works for 17 years and a member of the Peace Health Family Advisory Council since 2017. Tiffany has attended Board meetings in the past and will be a great addition to the Network Board. Board members unanimously approved Tiffany’s application and welcomed her as a Network Board member. This new addition brings the number of Network Board members to 10.

November 21, 2018 Minutes: The meeting minutes were sent to Board members for their review prior to the Board meeting. The eight actions listed in the meeting minutes were reviewed and discussed. All actions were completed.

Motion to approve the November 21, 2018 Network Board meeting minutes as presented: Louise; second: Olivia. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training will be available for one year through June 30, 2019 and can be used for training at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Numerous trainings have been completed or are in-process and other training opportunities are being pursued. Amount expended through November 30, 2018 is $4,844; amount reimbursed is $3,193.

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care ($27,000). This funding was approved on August 29, 2017 and is available through July 31, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and the family, and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through November 30, 2018 is $17,875; amount reimbursed is $16,441. The Network also received funding from the Community Foundation of SW Washington and Weyerhaeuser Community Giving Fund to expand on the training opportunities to help children with behavioral challenges and provide resources for child care providers and families.

Approval of Expenditures:

The Itemized Voucher amounting to $3,801.47 was presented to the Network Board for review and approval. The bills presented were:

Invoice Elec 1018 2      Cowlitz County Elections, copies                                               $        5.90

Invoice #673-2018      Cowlitz County Purchasing Svc, Phone, October 2018               $       20.94

Invoice #2019 1T         Cowlitz County Treasurer, December payroll/processing           $ 2,500.00

Invoice 2018 7             Sharon Weinhold                                                                     $ 1,274.63

Payroll for the period November 1, 2018 through November 30, 2018 was $2,189.93, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. The payment to Sharon Weinhold includes reimbursement of $1,000 to Lower Columbia CAP for Financial Literacy Training support; $100 to the Conscious Discipline Book Club facilitator; $50 for expedited shipping for the books used in the Conscious Discipline Training; and supplies for the trainings. As of November 30, 2018, the balance in the checking account used for payroll and payroll processing was $3,252. All other Network funds are held with the Cowlitz County Treasurer’s Office.

Motion to approve the voucher as presented: Ray: second Olivia. The vote was unanimous and the motion carried.

Board members were updated on a potential change that will impact the Network. The Annex building where the Network Board office and meeting space is located is targeted for demolition in the next 1-2 years to make room for a new 911 facility. Some County offices are already scheduled to move to the County Administration Building. It is unlikely there will be space for the Network office in the Administration Building. The Network also has storage space in the Annex building. Some files can be destroyed; some records will have to be kept.

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding provides training for at-risk youth and families who have very low incomes, are homeless or at-risk of being homeless, or are financially vulnerable. The training topics can include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the audience. The plan is to conduct five 4-part training series and five other financial literacy trainings and reach 200 at-risk youth and families.

-A training series began at Huntington Middle School for after school program students on December 3. The training is scheduled to end on January 8.

-The Network participated in the Work First Financial Reality Fair on December 12. Twenty people participated in the fair. At the fair, there were conversations with Lower Columbia College Transition and DSHS staffs. Both were very interested in the Network’s Financial Literacy Training and asked for more information to share with other staff, teachers, students and clients. A Money Smart Training handout was prepared and will be sent to LCC and DSHS to use and share with others. Tiffany suggested the County Juvenile Department may be interested in giving Financial Literacy Training for those transitioning out and offered to identify a POC.

-The Network has been invited to attend an Asset Building Coalition meeting on January 8. The Coalition meets often and gives members the opportunity to exchange information about events and news.

ACTION: Identify a person at the County Juvenile Department who can discuss Financial Literacy Training for those transitioning out. (Tiffany)

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

The Network in partnership with Head Start formed a Conscious Discipline book club in response to childcare provider requests to continue the conversation on Conscious Discipline. The book chosen for the book club is Conscious Discipline Building Resilient Classrooms by Dr. Becky Bailey, a world renown early childhood educator and developmental psychologist. Four meetings have held to date. The fifth meeting is scheduled for January 22. Twenty people are participating and include child care providers, elementary school teachers, school counselors, foster care teachers and parents, head start staff, and CASA and AmeriCorps volunteers.

The Director of Wee Care Day Care requested Conscious Discipline training for the Wee Care Day Care staff. Due to a key team member being severely injured in an accident in late November, the training planned for December will be re-scheduled.

The new Conscious Discipline training date for Sunday School teachers and volunteers is set for February 19, 2:00–3:30pm at Head Start. Marketing will continue to be through the Ministerial Association and also by direct contact with churches in the community. A list of churches to contact has been prepared. Louise has been invited to attend the Ministerial Association meeting on January 15 to share information about the training and invite Ministerial Association members. A flyer will be prepared to share at the meeting and with churches in the community.

ACTION: Prepare a flyer with information about the Conscious Discipline Training to share with Ministerial Association members and churches. (Sharon)

ACTION: Begin to contact churches during the week of January 14 to invite them to the Conscious Discipline training. (Sharon)

ACTION: Email the church list to Board members so they can add any churches that are not on the list. (Sharon and Board Members)

On December 17, foster families were presented with Conscious Discipline information on Composure. Children’s behavior can be challenging and adults must be composed in order to help the child. Family members learned several techniques that can help them gain composure and then help the child become calmer.

Two opportunities have been identified to share the Network training programs. The Broadway School has a Family Night on February 12; Kessler Elementary School has a Family Literacy Night on February 21.

ACTION: Contact the Broadway School and Kessler Elementary School and ask whether the Network can participate in their Family Nights. (Sharon)

ACTION: Continue to seek opportunities to participate in school open houses and resource fairs so the Network can reach and engage families. (Sharon)

The Network contacted Peace Health to help serve as a way to reach out to families with children with behavioral challenges, but have not been successful in finding help. Tiffany has a link to Peace Health and offered to assist. Other primary care providers also are being contacted.

ACTION: Continue to pursue linking with primary care providers at Kaiser, Peace Health, Family Health Center and others to reach out to families. (Sharon/Tiffany)

There was considerable discussion about the difficulty child care providers are having with children with severe behavior challenges and some are not accepting them at their child care facility or they are being expelled. Specially trained people are needed to work with these children and there is a shortage of those people. As a result, some family members cannot work because they have no child care. These children will not be ready to be successful in school. Holly, Tiffany and Olivia have experience and information about these situations and offered to help frame the need and articulate the challenges via input to the Network.

ACTION: Help frame the need and articulate the challenges child care providers are having with children with severe behavioral challenges, the impact on families and potential ways to help. (Holly, Tiffany, Olivia)

Thanks to You. Two Thank You letters from the Network recognizing support for Network trainings by various organizations during 2018 were published in the Daily News on November 28 and December 18.

Grant Opportunity. Cascade Pacific Action Alliance (CPAA) released an RFP on November 27 to identify local forums. The mission of these forums is to identify local health priorities, adopt shared regional priorities, particularly those in the CPAA Regional Health Improvement Plan, that align with the local action agenda, align activities between stakeholders, and implement local action. Board members discussed the opportunity and determined this would be a good fit and the Network should respond to the RFP. This could possibly be done in partnership with the Cowlitz County Health Department. The RFP closes on January 11, 2019.

ACTION: Prepare a response to the Cascade Pacific Action Alliance RFP to serve as a local forum in Cowlitz County. (Sharon)

ACTION: Set up a meeting with Michelle Ashby, Cowlitz County Health Department, to discuss the CPAA RFP and response. (Sharon)

Community Charter Meeting. Board members proposed the next Community Charter meeting be scheduled for late February/late March. The Network will brainstorm the agenda for the Community Charter meeting in January.

Case for Support: The purpose of the Case for Support is to introduce the Cowlitz Community Network to the community, show the primary activities the Network is engaged in and request support. After several changes were made regarding Financial Literacy Training, Board members agreed the Case for Support is ready for use. The final Case for Support will be shared at forums and events.

ACTION: Provide copies of the Case for Support to Board members and use it at events and other opportunities to share information about the Network. (Sharon)

Review/Feedback on Events:

-Work First Financial Reality Fair, December 12, was a good opportunity to help Work First participants and meet people who are interested in Financial Literacy.

-Conscious Discipline Book Club meetings, November 22 and December 18. There has been good interest with about 20 people participating.

Upcoming Events:

-Town Hall Meeting on Substance Abuse Prevention, Dec 19, 5:30pm, Monticello Middle School Cafeteria

-Conscious Discipline Book Club, January 22, 6:30pm, Head Start

-National Homeless Night of Remembrance, December 21, 6pm, Roxy Theater

-Asset Building Coalition Meeting, January 8, 8:30am, Lower Columbia CAP

-Homeless Connect, January 24, 10am-3pm, McClelland Arts Center

-Together We Can, March 14, Red Lion

ACTION SUMMARY:

ACTION: Identify a person at the County Juvenile Department who can address whether they would be interested in having the Network provide Financial Literacy Training to those transitioning out. (Tiffany)

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

ACTION: Prepare a flyer with information about the Conscious Discipline Training to share with Ministerial Association members and churches. (Sharon)

ACTION: Begin to contact churches to invite them to the Conscious Discipline training during the week of January 14. (Sharon)

ACTION: Email the church list to Board members so they can add any churches that are not on the list. (Sharon and Board Members)

ACTION: Contact the Broadway School and Kessler Elementary School and ask if the Network can participate in their Family Nights. (Sharon)

ACTION: Continue to seek opportunities to participate in school open houses and resource fairs so the Network can reach and engage families. (Sharon)

ACTION: Help frame the need and articulate the challenges child care providers are having with children with severe behavioral challenges, the impact on families and potential ways to help. (Holly, Tiffany, Olivia)

ACTION: Prepare a response to the Cascade Pacific Action Alliance RFP to serve as a local forum in Cowlitz County. (Sharon)

ACTION: Set up a meeting with Michelle Ashby, Cowlitz County Health Department, to discuss the CPAA RFP and response. (Sharon)

ACTION: Provide copies of the Case for Support to Board members and use it for events and other forums to share information about the Network. (Sharon)

Next Meeting: January 16, 2019

[Election of Officers for 2019. If interested, please email the Network Office.]

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