Board Minutes: January 16, 2019: 11:30-12:45PM

Cowlitz County Community Network

Board Meeting

January 16, 2019, 11:30 – 12:45PM

Present: Board members Michael O’Neill, Kay Gunter, Tiffany Ames, Louise Brown, Pastor Megan Filer, and Sharon Weinhold, Coordinator. Guests were Michelle Ashby, Cowlitz County Health Department, and Marv Kasemeier, Pastor at New Song Worship Center.

Excused: Olivia Aumiller, Shantelle Davidson, Tim Krueger, Ray Van Tongeren

Unexcused: none

Quorum: Yes

Welcome and Introductions: Michael welcomed Board members and guests to the first Network Board meeting of 2019. Introductions were made around the room.

Additions to the Agenda: None

Election of Officers: There were no expressions of interest by Board members to become a Network Board officer. A motion was made for Michael O’Neill to continue as Board Chair and Kay Gunter to continue as Board Vice Chair in 2019.

Motion for Michael O’Neill to continue as Board Chair and Kay Gunter to continue as Board Vice Chair in 2019: Louise; second: Pastor Filer. The vote was unanimous and the motion carried.

Network Board Membership: Michael announced Tabatha O’Brien’s resignation from the Network Board. In her letter to the Board, she said she is running two programs for Family Health Center now and cannot commit to being at Board meetings. She said she enjoyed being a Network Board member and appreciates the work the Network is doing for the community.

December 19, 2018 Minutes: The meeting minutes were sent to Board members for their review prior to the Board meeting. The eleven actions listed in the meeting minutes were reviewed and discussed. All actions were completed.

Motion to approve the December 19, 2018 Network Board meeting minutes as presented: Pastor Filer; second: Louise. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training will be available for one year through June 30, 2019 and can be used for training at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Numerous trainings have been completed and other training opportunities are being pursued. Amount expended through December 31, 2018, $5,850; amount reimbursed, $4,844.

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care ($27,000). This funding was approved on August 29, 2017 and is available through July 31, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and the family, and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through December 31, 2018 is $19,161; amount reimbursed is $17,875. The Network also received funding from the Community Foundation of SW Washington and Weyerhaeuser Community Giving Fund to expand on the training opportunities to help children with behavioral challenges and provide resources for child care providers and families.

Approval of Expenditures:

The Itemized Voucher amounting to $2,908.02 was presented to the Network Board for review and approval. The bills presented were:

Invoice #734-2018      Cowlitz County Purchasing Svc, Phone, November 2018 $     17.82

Invoice #2019 2T        Cowlitz County Treasurer, January payroll/processing             $2,700.00

Invoice L129338           State Auditor’s Office, Audit of 2017 Financial Report           $    190.20

Payroll for the period December 1, 2018 through December 31, 2018 was $2,189.93, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. As of December 31, 2018, the balance in the checking account used for payroll and payroll processing was $3,509.94. This amount includes a transfer from the Treasurer’s Office earlier than requested. All other Network funds are held with the Cowlitz County Treasurer’s Office.

Motion to approve the voucher as presented: Pastor Filer: second Kay. The vote was unanimous and the motion carried.

New Funding Opportunity. The Network submitted a grant application on January 10 to Cascade Pacific Action Alliance (CPAA). The RFP requests that applicants facilitate local forums to identify local health priorities, adopt shared regional priorities, particularly those in the CPAA Regional Health Improvement Plan that align with the local action agenda, align activities between stakeholders, and implement local action. The application content and timelines were discussed. CPAA plans to announce the grant recipients on January 24.

ACTION: Advise Board members of the results of the Cascade Pacific Action Alliance CPAA grant application when known. (Sharon)

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding provides training for at-risk youth and families who have very low incomes, are homeless or at-risk of being homeless, or are financially vulnerable. The training topics can include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the audience. The plan is to conduct five training series and five other financial literacy trainings and reach 200 at-risk youth and families.

-A training series began at Huntington Middle School for after school program students on December 3 and was completed on January 8. Nine students who completed all trainings in the series were presented with a Certificate of Completion and $15 to open or add to an account at Fibre Federal Credit Union.

-The Network and its partners, Lower Columbia CAP and Fibre Federal Credit Union, have been invited to present training for members the ARC Life Skills Class on January 24, 3:30-5pm.

-The Network will participate in Family Literacy Night at the Broadway Learning Center on Thursday, February 7, 5-7:15pm.

-The Network will participate in Family Literacy Night at Kessler Elementary School on Thursday, February 21, 5-6:30pm.

-The Network and its partners have been invited to present Financial Literacy training to the Peace Health teen program on February 13, 3pm.

-The Cowlitz County Juvenile Program has expressed interest in Financial Literacy Training for their program participants. Details are being discussed.

ACTION: Send email to Network Board members to confirm Financial Literacy training dates, times and locations. (Sharon)

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

The Network in partnership with Head Start formed a Conscious Discipline book club in response to childcare provider requests to continue the conversation on Conscious Discipline. The book chosen for the book club is Conscious Discipline Building Resilient Classrooms by Dr. Becky Bailey, a world renown early childhood educator and developmental psychologist. The book club meets on the fourth Tuesday of every month. Four meetings have held to date; the fifth meeting is scheduled for January 22. Twenty people are participating and include child care providers, elementary school teachers, school counselors, foster care teachers and parents, head start staff, and CASA and AmeriCorps volunteers.

The Director of Wee Care Day Care requested Conscious Discipline training for the Wee Care Day Care staff. Due to a key team member being severely injured in an accident in late November, the training planned for December will be re-scheduled.

The new Conscious Discipline training date for Sunday School teachers and volunteers is set for February 19, 2:00–3:30pm at Head Start. A flyer was prepared with information about the training. Louise met with Ministerial Association members on January 15, advised them of the new training date and encouraged their support. Phone calls to churches began on January 15 to help get the word out to the Sunday School teachers and volunteers.

There was discussion about providing Mental Health First Aid training. Tiffany said she would like to provide the training to the ARC/Life Works staff. Child care providers have expressed interest in this training. The Network will collaborate with Life Works on providing this training for child care providers and others.

Castle Rock has expressed interest in having Conscious Discipline training brought to Castle Rock. Potential participants in the training would include child care providers, school teachers, Sunday School teachers and volunteers and family members. Details are being discussed for a February or March training.  

ACTION: Continue to contact churches and share the flyer with information about the Conscious Discipline training for Sunday School teachers and volunteers on February 19, 2:00-3:30pm. (Sharon/Louise)

ACTION: Continue to seek opportunities to participate in school open houses and resource fairs so the Network can reach and engage families. (Sharon)

Planning, Community Charter Meeting.

There was discussion on the timing and content of the next Community Charter meeting. The approach and content for the meeting will depend to some extent on the results of the Network’s CPAA grant application. Board members proposed the next Community Charter meeting be scheduled for March, possibly on the Network Board meeting date or earlier. The plan is for a 2-hour meeting in the Cowlitz County Administration Building General Meeting Room if it is available.

Board members agreed the Network should present some data using the 2014 Community Health Improvement Plan and 2016 Gap Analysis as a start point. Network Board members are aware that positive actions have been taken in light of the Plan and Analysis. Community Charter members could be given an opportunity to share actions their organizations have taken to address the barriers and gaps identified. Community Charter members also could be given an opportunity to suggest what other actions can be taken and looking through an equity lens the best approach for improving our community health.

At the last Network Board meeting there was considerable discussion about the difficulty child care providers are having with children with severe behavior challenges. Some child care providers are not accepting these children at their child care facility or they are being expelled. As a result, some family members cannot work because they have no child care and these children will not be ready to be successful in school or later in life. Holly, Tiffany and Olivia shared information to help frame the need and articulate the challenges for these children. For example, there is a need for more child care capacity and specially trained people to work with these children. Input from Community Charter members would be helpful to further frame and develop an approach to address this situation.

ACTION: Check the availability of the Cowlitz County Administration Building General Meeting Room in March for the next Community Charter meeting. Notify Board members of available dates so they can determine their availability and include the meeting on their calendars. (Sharon)

ACTION: Once a date for the next Community Charter meeting is confirmed, email a SAVE THE DATE notice to Community Charter members. (Sharon)

ACTION: Include Planning for the Community Charter Meeting on the agenda for the February Network Board meeting to identify key information to share and questions to address. (Sharon)

Review/Feedback on Events:

-Community Resource Provider Meeting, Jan 10. This was the 5th Anniversary of the CRP. There was a presentation about a new non-profit, “Hello Life” that offers services for people with eating disorders. Olivia will give a presentation about Youth and Family Link services at the next meeting in March.

Upcoming Events:

-Martin Luther King Worship Service, Jan 20, 3pm, Lower Columbia College,

-Conscious Discipline Book Club, January 22, 6:30pm, Head Start

-Homeless Connect, Jan 24, 10am-3pm, McClelland Arts Center

-Family Literacy Night, Feb 7, 5-7:15pm, Broadway Learning Center

-Family Literacy Night, Feb 21, 5-6:30pm, Kessler Elementary School

-Together We Can, March 14, 9am-4pm, Red Lion (free bus service)

ACTION SUMMARY:

ACTION: Advise Board members of the results of the Cascade Pacific Action Alliance CPAA grant application when known. (Sharon)

ACTION: Send email to confirm Financial Literacy training dates/times and locations to Network Board members. (Sharon)

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

ACTION: Continue to contact churches and share the flyer with information about the Conscious Discipline training for Sunday School teachers and volunteers on February 19, 2:00-3:30pm. (Sharon/Louise)

ACTION: Continue to seek opportunities to participate in school open houses and resource fairs so the Network can reach and engage families. (Sharon)

ACTION: Check the availability of the Cowlitz County Administration Building General Meeting Room in March for the next Community Charter meeting. Notify Board members of available dates so they can determine their availability and include the meeting on their calendars. (Sharon)

ACTION: Once a date for the next Community Charter meeting is confirmed, email a SAVE THE DATE notice to Community Charter members. (Sharon)

ACTION: Include Planning for the Community Charter Meeting on the agenda for the February Network Board meeting to identify key information to share and questions to address. (Sharon)Next Meeting: February 20, 2019

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