Board Minutes: Feburary 20, 2019: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

February 20, 2019, 11:30 – 1:00PM

Present: Board members Michael O’Neill, Tiffany Ames, Olivia Aumiller, Louise Brown, Pastor Megan Filer, Tim Krueger, Ray VanTongeren and Sharon Weinhold, Coordinator. Guests Gayle Reid, Cowlitz County Health Department; and Marv Kasemeier, Pastor at New Song Worship Center.

Excused: Kay Gunter

Unexcused: none

Quorum: Yes

Welcome and Introductions: Michael welcomed the Board members and guests. Introductions were made around the room.

Additions to the Agenda: none

Network Board Membership: Michael announced Shantelle Davidson’s resignation from the Network Board. Shantelle returned to her previous position at Fibre Federal Credit Union and will no longer have the time to serve as a Board member. As soon as her position is backfilled, she will link the new hire with the Network. She said it was a pleasure working with the Network. She wished the Network Board the best and would like to stay in contact.

January 16, 2019 Minutes: The meeting minutes were sent to Board members for their review prior to the Board meeting. The eight actions listed in the meeting minutes were reviewed and discussed. All actions were completed.

Motion to approve the January 16, 2019 Network Board meeting minutes as presented: Ray; second: Olivia. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training will be available for one year through June 30, 2019 and can be used for training at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Numerous trainings have been completed and other training opportunities are being pursued. Amount expended through January 31, 2019, $6,728; amount reimbursed, $6,728.

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care ($27,000). This funding was approved on August 29, 2017 and is available through July 31, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training to child care providers, linking the children’s families to resources that can help their children and the family, and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through January 31, 2019 is $20,427; amount reimbursed is $20,427. The Network also received funding from the Community Foundation of SW Washington and Weyerhaeuser Community Giving Fund to expand on the training opportunities to help children with behavioral challenges and provide resources for child care providers and families.

Approval of Expenditures:

The Itemized Voucher amounting to $2,717.55 was presented to the Network Board for review and approval. The bills presented were:

Invoice #794-2018      Cowlitz County Purchasing Svc, Phone, December 2018 $     17.55

Invoice #2019 3T        Cowlitz County Treasurer, February payroll/processing            $2,700.00

Payroll for the period January 1, 2019 through January 31, 2019 was $2,189.93, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. As of January 31, 2019, the balance in the checking account used for payroll and payroll processing was $3,857. All other Network funds are held with the Cowlitz County Treasurer’s Office.

Motion to approve the voucher as presented: Tiffany: second Louise. The vote was unanimous and the motion carried.

The Network submitted a grant application on January 10 to Cascade Pacific Action Alliance (CPAA). In response to our request for feedback, CPAA said that while our application was strong, the Network was not chosen to receive the local forum funding. CPAA continued to say it believed there is great opportunity for the Network to engage with the grant recipient for the local community forums.

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding provides training for at-risk youth and families who have very low incomes, are homeless or at-risk of being homeless, or are financially vulnerable. The training topics can include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the audience. The plan is to conduct five training series and five other financial literacy trainings and reach 200 at-risk youth and families.

-Financial Literacy training was presented to the Life Works Life Skills Class on January 24. The training, conducted by the Network and Lower Columbia CAP, consisted of a presentation and several learning activities. Twenty-two life works participants and eleven parents/guardians participated in the training. Tiffany said the students enjoyed the training and, with the continual change in class members, it would be appropriate to repeat this training every 3 months.  

-Financial Literacy training was presented to the Peace Health mentored teen group on February 13. Ten teens and two adults participated in the training. Many of the teens will be graduating from high school this year and found the training to be relevant and useful. There were good questions and great conversations.

-The Network participated in Family Literacy Night at the Broadway Learning Center on Thursday, February 7, 5-7:15pm. Information was shared about the Financial Literacy training and opportunities to participate in the training for child care providers. People signed up to receive the bi-weekly behavioral health best practice emails.

-The Network will participate in Family Literacy Night at Kessler Elementary School on Thursday, February 21, 5-6:30pm.

-The Network will participate in Family Literacy Night at Monticello Middle School on Thursday, February 21, 5:30-7:15pm.

-The Cowlitz County Juvenile Program has expressed interest in Financial Literacy Training for their program participants. They reflected there may not be enough students to create a class for just this program, but there may be enough for a class if the training is marketed at workshops, court hearings and parent classes. Dialog continues on how to best approach this training prospect.

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

The Network in partnership with Head Start formed a Conscious Discipline book club in response to childcare provider requests to continue the conversation on Conscious Discipline. The book chosen for the book club is Conscious Discipline Building Resilient Classrooms by Dr. Becky Bailey, a world renown early childhood educator and developmental psychologist. The book club meets on the fourth Tuesday of every month. Five meetings have held to date; the sixth meeting is scheduled for February 26. Twenty people are participating and include child care providers, elementary school teachers, school counselors, foster care teachers and parents, head start staff, and CASA and AmeriCorps volunteers.

The Director of Wee Care Day Care requested Conscious Discipline training for the Wee Care Day Care staff. Possible training dates are being explored.

The Conscious Discipline training for Sunday School teachers and volunteers on February 19 went very well with twenty-one people from eleven different churches participating. Feedback showed they would like more training. Several participants asked about joining the Conscious Discipline Book Club and others indicated they would be interested in additional, more in depth training at their church.

Conscious Discipline training has been scheduled for Castle Rock on March 19. The Castle Rock Christian Church will host the training. Flyers have been prepared and emailed or delivered to the Child Care Center, Castle Rock School District, library, Family Health Center clinic, local churches and home care facilities. Board members asked for copies of the flyer so they can share with their contacts.

ACTION: Continue to plan for and get the word out about the Conscious Discipline training in Castle Rock on March 19. (Sharon)

ACTION: Email the Castle Rock Conscious Discipline training flyer to Board members so they can share the flyer with their contacts. (Sharon)

ACTION: Continue to seek opportunities for Conscious Discipline Training. (Sharon)

Planning, Community Charter Meeting.

There was considerable discussion about the next Community Charter meeting scheduled for Tuesday, March 5. Since the Network did not receive the CPAA grant, the timing of the meeting is less urgent. The elevators in the County Administration Building are being updated and there will be no elevator service from February 19 – April 22. Some of the Community Charter members would have a difficult time getting to the 3rd floor meeting room. Additionally, it was noted that almost one-third of the Charter member agencies have new leadership due to retirements and other changes. Time is needed to re-orient the new leaders about the goals and objectives of the Charter group. For these reasons, it was decided the Community Charter meeting should be postponed.

Additionally, the Conscious Discipline book club members planned to host a meeting in May for families to share what was learned. Board members expressed interest in participating in the family meeting and agreed the conversations and suggestions from the family meeting could be important for the Community Charter meeting as Charter members review accomplishments and decide on actions to pursue. Board members suggested the family meeting could be scheduled for April and the Community Charter meeting follow in May. Youth and Family Link is a possible location for the family meeting.

ACTION: Send email to Community Charter members to postpone the Community Charter meeting scheduled for March 5. Include in the email the goals and objectives of the Community Charter group. (Sharon)

ACTION: Discuss with Book Club members the idea of the family meeting linking to the Community Charter meeting and jointly developing an agenda that will achieve the goals of both groups. (Sharon/Louise)

ACTION: Participate in developing a draft agenda for the family meeting. (Sharon/Michael)

ACTION: Check the availability of the Youth and Family Link gym for the family meeting and reserve the best day/time. (Sharon/Olivia)

ACTION: Check the availability of the County Administration Building conference room for the Community Charter meeting to follow the family meeting. (Sharon)

ACTION: Include Planning for the family meeting and Community Charter Meeting on the agenda for the March Network Board meeting.

Review/Feedback on Events:

-Homeless Connect, Jan 24. Gayle reported there was a nice turnout. Lunch was donated. Many resource providers participated.

Upcoming Events:

-Family Literacy Night, Feb 21, 5pm, Ray and Andrea, CAP, will host table at Kessler ES; Tim and Sharon will host table at Monticello MS.

-Conscious Discipline Book Club, Feb 26, 6:30pm, Head Start

-Together We Can, Mar 14, Red Lion

-Training for Sunday School Teachers, March 19, Castle Rock

-Accessible Communities Advisory Committee meeting, Mar 21, 1:30pm, Expo Cntr

ACTION SUMMARY:

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

ACTION: Continue to plan for and get the word out about the Conscious Discipline training in Castle Rock on March 19. (Sharon)

ACTION: Email the Castle Rock Conscious Discipline training flyer to Board members so they can share the flyer with their contacts. (Sharon)

ACTION: Continue to seek opportunities for Conscious Discipline Training. (Sharon)

ACTION: Send email to Community Charter members to postpone the Community Charter meeting scheduled for March 5. Include in the email the goals and objectives of the Community Charter group. (Sharon)

ACTION: Discuss with Book Club members the idea of the family meeting linking to the Community Charter meeting and jointly developing an agenda that will achieve the goals of both groups. (Sharon/Louise)

ACTION: Participate in developing a draft agenda for the family meeting. (Sharon/Michael)

ACTION: Check the availability of the Youth and Family Link gym for the family meeting and reserve the best day/time. (Sharon/Olivia)

ACTION: Check the availability of the County Administration Building conference room for the Community Charter meeting to follow the family meeting. (Sharon)

ACTION: Include planning for the family meeting and Community Charter Meeting on the agenda for the March Network Board meeting.

Next Meeting: March 20, 2019

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