Board Minutes: March 20, 2019: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

March 20, 2019, 11:30 – 1:00PM

Present: Board members Michael O’Neill, Kay Gunter, Tiffany Ames, Olivia Aumiller, Louise Brown, Pastor Megan Filer, Ray VanTongeren and Sharon Weinhold, Coordinator. Special guest was Michelle Ashby, Cowlitz County Health Department.

Excused: Tim Krueger

Unexcused: none

Quorum: Yes

Welcome and Introductions: Michael welcomed the Board members and guests.

Additions to the Agenda: Two items: 1-Pay review and 2-Request to express special appreciation for Conscious Discipline trainers.

February 20, 2019 Minutes: The meeting minutes were sent to Board members for their review prior to the Board meeting. The ten actions listed in the meeting minutes were reviewed and discussed. All actions were completed.

Motion to approve the February 20, 2019 Network Board meeting minutes as presented: Tiffany; second: Ray. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training will be available for one year through June 30, 2019 and can be used for training at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Numerous trainings have been completed and other training opportunities are being pursued. Amount expended through February 28, 2019, $7,429; amount reimbursed, $6,728.

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care ($27,000). This funding was approved on August 29, 2017 and is available through July 31, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training for child care providers, linking the children’s families to resources that can help their children and the family, and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through February 28, 2019 is $21,875; amount reimbursed is $20,427. The Network also received funding from the Community Foundation of SW Washington and Weyerhaeuser Community Giving Fund to expand on the training opportunities to help children with behavioral challenges and provide resources for child care providers and families.

Approval of Expenditures:

The Itemized Voucher amounting to $2,016.56 was presented to the Network Board for review and approval. The bills presented were:

Invoice #110-2019       Cowlitz County Purchasing Svc, Phone, January 2019               $     16.56

Invoice #2019 4T        Cowlitz County Treasurer, March payroll/processing                $2,000.00

Payroll for the period February 1, 2019 through February 28, 2019 was $2,189.93, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. As of February 28, 2019, the balance in the checking account used for payroll and payroll processing was $4,357. All other Network funds are held with the Cowlitz County Treasurer’s Office.

Motion to approve the voucher as presented: Ray: second Pastor Megan. The vote was unanimous and the motion carried.

Network Board members reviewed the Network Coordinator’s job performance and discussed the hourly rate of pay. After reviewing several options, the Board increased the Coordinator’s hourly pay rate to $29/hour. Board members decided the Coordinator’s job performance and pay should be reviewed annually in February.

Motion to increase the Coordinator’s hourly rate of pay to $29/hour: Ray: second Kay. The vote was unanimous and the motion carried.

ACTION: Advise the Network’s payroll processor of the increase in the Coordinator’s hourly pay rate to $29/hour. (Sharon)

ACTION: Include on the Network Board meeting agenda each February an item for an annual review of the Coordinator’s performance and pay. (Sharon)

Board members reviewed a request to show special appreciation to the two Conscious Discipline trainers with a thank you note and $100 each. Since January 2019, the trainers have given two trainings for Sunday School teachers/others, and hosted/participated in three Conscious Discipline book club meetings.

Motion to present a thank you note and $100 each to the two Conscious Discipline trainers to express appreciation for their wonderful support: Louise: second Kay. The vote was unanimous and the motion carried.

ACTION: Prepare a thank you note and include $100 each for the two Conscious Discipline trainers.  (Sharon)

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding provides training for at-risk youth and families who have very low incomes, are homeless or at-risk of being homeless, or are financially vulnerable. The training topics can include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the audience. The plan is to conduct five training series and five other financial literacy trainings and reach 200 at-risk youth and families.

-The Network participated in two Financial Literacy Nights, one at Kessler Elementary School and the other at Monticello Middle School on February 21.

-The Network participated in the Asset Building Coalition meeting on March 12.

-The Network will help at the Financial Reality Fair on March 26.

-As part of Money Smart Week, the Network will participate in a financial literacy family event at the Children’s Discovery Museum on Sunday, April 7.

-The Network connected with the STEPS program, and the Discovery and Quest Schools to discuss financial literacy training for their students.

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

The Network in partnership with Head Start formed a Conscious Discipline book club in response to childcare provider requests to continue the conversation on Conscious Discipline. The book chosen for the book club is Conscious Discipline Building Resilient Classrooms by Dr. Becky Bailey, a world renown early childhood educator and developmental psychologist. The book club meets on the fourth Tuesday of every month. Six meetings have held to date; the seventh meeting is scheduled for March 26. Twenty people are participating and include child care providers, elementary school teachers, school counselors, foster care teachers and parents, head start staff, and CASA and AmeriCorps volunteers.

The Book Club and partner organizations will be hosting a family event on Saturday, May 4, noon to 3pm at Youth and Family Link. The training will provide information, strategies and techniques that will help to prepare children for success in school and later in life. Time will be available for learning, sharing of experiences, asking questions and an opportunity to provide input on how the community can help. A flyer has been prepared and is ready for distribution.

The Conscious Discipline training for Sunday School teachers and volunteers on March 19 in Castle Rock went well with sixteen people including child care providers, elementary school teachers and family members attending. At their request, follow on emails have been sent with additional information and best practices for working with children.

The Director of Wee Care Day Care requested Conscious Discipline training for the Wee Care Day Care staff. The training has been scheduled for April 17.

ACTION: Continue to seek opportunities for Conscious Discipline Training. (Sharon)

Planning, Family Event:

Board members discussed the vision for the Family event. It would begin with a presentation on toxic stress/resiliency and conscious discipline/brain states. The Network and Head Start will give the opening presentation. Then there would be 3 ten minute presentations from book club members on things that resonated with them and they want to share with parents. Following that, to get input from families, there will be café style conversations that will address three topics:

  1. As a parent, what are the agencies or resources that help you the most? Is there anything you have difficulty getting help with?
  2. What do child care centers do that help you the most? How can child care centers be more of a resource for families?
  3. How do you see your role as a parent in helping your child develop a healthy brain and self regulation? If you could have one wish to make your job easier as a parent, what would it be?

Board members and book club members will participate and take notes.

Lunch will be provided at noon. Child care for children 5-11 will be provided with activities and games. Youth and Family Link will provide the venue. There is a kitchen and family room for the children’s activities and the gym. Pathways 2020 will provide the lunch. A proposed flyer was presented and there were useful suggestions to improve the flyer. Reservations for the event are required.

ACTION: Update the flyer and email it to Board members and partners for their review and comment. (Sharon)

ACTION: Contact AmeriCorps and ask if members would be willing to help with childcare. (Sharon)

ACTION: Identify materials that can be handouts at the training. (Sharon)

Review/Feedback on Events:

-CRP Meeting, Mar 14. Olivia presented on Youth and Family Link. Went well.

-Together We Can, Mar 14. Great keynote speaker; overall great event. Made excellent contacts.

-Accessible Communities Advisory Committee meeting, Mar 21. Good participation.

Upcoming Events:

-Financial Reality Fair, March 26, 11:30-2pm, LCC

-Conscious Discipline Book Club, March 26, 6:30pm, Head Start

-Gamers Expo, March 30, Events Center

-Financial Literacy Event, Children’s Museum, April 7, 1-4pm

-WeeCare Daycare Conscious Discipline Training, April 17, 9-11am

-Walk for Hope, April 20, Kelso High School Track

-Run the Path, May 4, Lake Sacajawea

-Family Event, May 4, noon -3pm, Youth and Family Link

ACTION SUMMARY:

ACTION: Advise the Network’s payroll processor of the increase in the Coordinator’s hourly pay rate to $29/hour. (Sharon)

ACTION: Include on the Network Board meeting agenda each February an item for an annual review of the Coordinator’s performance and pay. (Sharon)

ACTION: Prepare a thank you note and include $100 each for the two Conscious Discipline trainers.  (Sharon)

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

ACTION: Continue to seek opportunities for Conscious Discipline Training. (Sharon)

ACTION: Update the flyer and email it to Board members and partners for their review and comment. (Sharon)

ACTION: Contact AmeriCorps and ask if members would be willing to help with childcare. (Sharon)

ACTION: Identify materials that can be handouts at the training. (Sharon)

Next Meeting: April 17, 2019

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