Board Minutes: April 17, 2019: 11:30 – 12:46PM

Cowlitz County Community Network Board Meeting

April 17, 2019, 11:30 – 12:46PM

Present: Board members Michael O’Neill, Kay Gunter, Louise Brown, Pastor Megan Filer, Ray VanTongeren and Sharon Weinhold, Coordinator. Special guests were Michelle Ashby and Amanda Davis, Cowlitz County Health Department, and Julie Worrall, ESD 112.

Excused: Tiffany Ames, Olivia Aumiller, Tim Krueger

Unexcused: none

Quorum: Yes

Welcome and Introductions: Michael welcomed the Board members and guests. Introductions were made around the room.

Additions to the Agenda: None

March 20, 2019 Minutes: The Board meeting minutes were sent to Board members for their review prior to the Board meeting. The eight actions listed in the meeting minutes were reviewed and discussed. All actions were completed.

Motion to approve the March 20, 2019 Network Board meeting minutes as presented: Kay; second: Ray. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training will be available for one year through June 30, 2019 and can be used for training at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Numerous trainings have been completed and other training opportunities are being pursued. Amount expended through March 31, 2019, $8,088; amount reimbursed, $8,088.

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care ($27,000). This funding was approved on August 29, 2017 and is available through June 30, 2019. The goal of this funding is to help children with behavioral challenges in child care by providing training for child care providers, linking the children’s families to resources that can help their children and the family, and offering technical assistance for child care providers who serve children with behavioral challenges. Amount expended through March 31, 2019 is $23,431; amount reimbursed is $23,431. The Network also received funding from the Community Foundation of SW Washington and Weyerhaeuser Community Giving Fund to expand on the training opportunities to help children with behavioral challenges and provide resources for child care providers and families.

Draw the Line ($750). This funding will be used to host one Town Hall Meeting to Prevent Underage Drinking event within the 2019 calendar year.

ACTION: Reach out to Youth and Family Link to see if they are interested in partnering on an event. (Sharon) 

Approval of Expenditures:

The Itemized Voucher amounting to $3,381.91 was presented to the Network Board for review and approval. The bills presented were:

Invoice #174-2019       Cowlitz County Purchasing Svc, Phone, February 2019              $     16.63

Invoice #2019 5T        Cowlitz County Treasurer, April payroll/processing                  $3,000.00

Invoice #2019 1           Sharon Weinhold, Payment to Trainers/Supplies/Mileage        $   365.28

Payroll for the period March 1, 2019 through March 31, 2019 was $2,758.31, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $53.29. As of March 31, 2019, the balance in the checking account used for payroll and payroll processing was $1,546. All other Network funds are held with the Cowlitz County Treasurer’s Office.

Motion to approve the voucher as presented: Pastor Megan: second Louise. The vote was unanimous and the motion carried.

2018 Financial Report. The Network’s 2018 Financial Report is due to the State Auditor’s Office by the end of May. The Financial Report will be presented to the Board at the next Board meeting.

Funding Opportunities.

-The Longview Youth Substance Abuse Prevention Coalition is developing its Strategic Plan for the period of October 2019 – September 2020, and approached and asked the Network if it would be willing to provide ACEs and Trauma Informed Care training. A Coalition coordinator is being hired, and details of the training would be discussed and worked out with the coordinator.

-Cowlitz County Health and Human Services invited the Network to submit a request for continuation of the Financial Literacy Training and Behavioral Health grants.  The requests are due on May 3.

-Organizers of the 2019 WorkFirst Training Forum invited the Network to present ACEs and Trauma Informed Care training at their forum on May 21, 2019. The theme of the forum is “Strong Foundations for Strong Families,” which centers around a two generation approach. Michael will respond.

ACTION: Respond to invitation from WorkFirst to present ACEs and Trauma Informed Care training at the 2019 WorkFirst Training Forum on May 21. (Michael)

Financial Literacy Training:

Grant Details. The Financial Literacy Grant funding provides training for at-risk youth and families who have very low incomes, are homeless or at-risk of being homeless, or are financially vulnerable. The training topics can include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the audience. The plan is to conduct five training series and five other financial literacy trainings and reach 200 at-risk youth and families.

-The third quarterly report was submitted to Cowlitz County. In addition, the Network responded to a desk audit and provided requested documentation.

-Three representatives from the Network participated and supported an event presented by Lower Columbia CAP and the AmeriCorps on Sunday April 7 at the Children’s Museum. The event, “Money Fun for Your Lil’ One,” held in conjunction with Money Smart Week, is a financial education activity designed to teach children about the value and fundamentals of basic money management ideas like earning, saving and banking through interactive work and play. Feedback from participating families and children was very positive.

-The Network supported Fibre Federal Credit Union at a Financial Reality Fair on March 26. RA Long students participated in the fair. As their assessment, many said it was “eye opening” for them.

-To support Lower Columbia CAP, the Network will participate in the Financial Literacy reading program on April 22 at St. Helens Elementary School. The goal is to get children thinking about money management. Michael asked if the Network could expand on this and host a Savings Club for Kids that could link to other Network activities.

-The Network is scheduled to present a Financial Literacy training series for parents of homeless students at Discovery High School on April 23 and April 25.

-The Network is scheduled to present Financial Literacy training for STEPS program students on May 2.

ACTION: Prepare a request to continue the Financial Literacy Training for another year and submit it to CCHHS by May 2. (Sharon)

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

Behavioral Health Grant:

The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral needs, and offers training and resources for family members who have children with behavioral challenges. The plan is to reach 2,000 children and 200 child care providers in child care centers and home care in Cowlitz County and to improve the ability of the child care providers and family members to meet the special needs of these children.

-The Network in partnership with Head Start formed a Conscious Discipline book club in response to childcare provider requests to continue the conversation on Conscious Discipline. The book chosen for the book club is Conscious Discipline Building Resilient Classrooms by Dr. Becky Bailey, a world renown early childhood educator and developmental psychologist. The book club meets on the fourth Tuesday of every month. Seven meetings have been held to date; the eighth meeting is scheduled for April 30; the ninth and last meeting is scheduled for May 28. A core of about twenty people are participating and include child care providers, elementary school teachers, school counselors, foster care teachers and parents, head start staff, CASA and AmeriCorps volunteers.

-The Network participated in the Week of the Young Child reading program. The goal is to get children excited about reading and learning to read. The Network read books to children at the Broadway Learning Center, Barnes Elementary School and Lower Columbia College Head Start students.

-The Director of Wee Care Day Care requested Conscious Discipline training for the Wee Care Day Care staff. The training is tentatively scheduled for May 2. There was some discussion on how ESD112 coaches could be involved.

-Conscious Discipline training has been scheduled for the YMCA staff for May 10.

-Michael mentioned he recently received a new funding announcement.

ACTION: Prepare a request to continue the Behavioral Health grant for another two years and submit it to CCHHS by May 2. (Sharon)

ACTION: Share funding announcement recently received. (Michael)

ACTION: Continue to seek opportunities for Conscious Discipline Training. (Sharon)

Family Event:

-This free event for families, “Conscious Discipline Training for Families, Strategies for Working Successfully with Children” will be held on Saturday, May 4, noon to 3pm at Youth and Family Link. The training will provide information, strategies and techniques that will help to prepare children for success in school and later in life. Time will be available for learning, sharing of experiences, asking questions and an opportunity to provide input on how the community can help. A flyer has been distributed to elementary and middle schools, childcare centers, families, foster parents, AmeriCorp volunteers, Lower Columbia CAP, Children’s Museum and others. There was some discussion on other organizations that should receive a flyer. Suggestions were Charter Members, Sunday schools and ESD112.

-The Daily News has been contacted and has expressed interest in learning more about the event.

ACTION: Email Family Event flyers to Charter Members, Sunday schools and ESD112. Follow up with reminder emails to all. (Sharon)

ACTION: Coordinate a date/time for an interview about the Family Event with The Daily News. (Sharon)

-Michael and Jill will open the event with a presentation on brain science, toxic stress and resiliency and Conscious Discipline techniques. Three Conscious Discipline book club members have volunteered to share with families a Conscious Discipline technique that resonated with them and they think would be useful for families. Following that, to get input from families, there will be café style conversations lasting 20 minutes that will address three topics:

  1. As a parent, what are the agencies or resources that help you the most? Is there anything you have difficulty getting help with?
  2. What do child care centers do that help you the most? How can child care centers be more of a resource for families?
  3. How do you see your role as a parent in helping your child develop a healthy brain and self regulation? If you could have one wish to make your job easier as a parent, what would it be?

Board members and book club members will participate and take notes.

-Lunch will be provided at noon. AmeriCorps members have indicated a willingness to help with activities and games for children 5-11. Advance reservations are required for adults and children.

-The Youth and Family Link building will open at 11am. Board members volunteered to help set up and anywhere else they can.

ACTION: Prepare a list of things that need to be done before, during and after the event and share with Board members. (Sharon)

ACTION: Identify materials that can be handouts at the training. (Sharon)

Review/Feedback on Events:

-Financial Reality Fair, March 26, LCC. 60-70 students from RA Long participated.

-Money Fun, April 7, Children’s Museum. 100 families and children participated.

Upcoming Events:

-Conscious Discipline Book Club, April 30, 6:30pm, Head Start

-Run the Path, May 4, 8:30-11am, Lake Sacajawea. Network will host a table.

-Family Event, May 4, noon -3pm, Youth and Family Link

ACTION SUMMARY:

ACTION: Respond to invitation from WorkFirst to present ACEs and Trauma Informed Care training at the 2019 WorkFirst Training Forum on May 21. (Michael)

ACTION: Prepare a request to continue the Financial Literacy Training for another year and submit it to CCHHS by May 2. (Sharon)

ACTION: Continue to seek opportunities for Financial Literacy training. (Sharon)

ACTION: Prepare a request to continue the Behavioral Health grant for another two years and submit it to CCHHS by May 2. (Sharon)

ACTION: Share funding announcement recently received. (Michael)

ACTION: Continue to seek opportunities for Conscious Discipline Training. (Sharon)

ACTION: Email Family Event flyers to Charter Members, Sunday schools and ESD112. Follow up with reminder emails to all. (Sharon)

ACTION: Coordinate a date/time for an interview about the Family Event with The Daily News. (Sharon)

ACTION: Prepare a list of things that need to be done before, during and after the event and share with Board members. (Sharon)

ACTION: Identify materials that can be handouts at the training. (Sharon)

Next Meeting: May 15, 2019

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