Board Minutes: December 18, 2019: 11:30-1:00pm

Cowlitz County Community Network

Board Meeting

Cowlitz County Administration Building Annex 2nd Floor Conference Room

December 18, 2019, 11:30 – 1:00PM

Present: Board members Michael O’Neill, Kay Gunter, Tiffany Ames, Olivia Aumiller, Louise Brown, Tim Krueger, Ray VanTongeren and Sharon Weinhold, Coordinator. Guest was Amanda Davis, Cowlitz County Health and Human Services.

Excused: Pastor Megan Filer

Unexcused: Zaheen Khan

Quorum: Yes

Welcome and Introductions: Michael welcomed everyone to the last Network Board meeting of 2019 and thanked them for their attendance and participation throughout the year.

Additions to the Agenda: Board Member Departures

Ray announced that due to health issues, he is downsizing his life and resigning from many of his community activities including stepping down from the Network Board. Tim announced that he is retiring from his ombudsman position effective December 31 and resigning from his community activities to spend more time with his family. This Board meeting was the last one for both of them. Michael thanked Ray and Tim for their many years of participation on the Network Board and service to the community. Both will be greatly missed.   

November 20, 2019 Minutes: The Board meeting minutes were sent to Board members for their review prior to the Board meeting. The four actions listed in the minutes were completed.

Motion to approve the November 20, 2019 Network Board meeting minutes as presented: Olivia; second: Tiffany. The vote was unanimous and the motion carried.

Grant Status Report:

Current Grants Status:

-Financial Literacy Training ($10,000). This funding for Financial Literacy Training is available for one year through June 30, 2020, and will be used to train at-risk youth and families who live in poverty or have very low incomes, are homeless or at risk of homelessness, or are financially vulnerable. Amount expended through November 30, 2019, $3,636; amount reimbursed, $3,636.

-Behavioral Health Grant Help for At-Risk Youth with Behavioral Issues in Child Care ($22,900). This funding for Behavioral Health training is available for two years through June 30, 2021. The funding will be used to help children with behavioral challenges in child care by providing training for childcare providers and family members who work with and/or have children with behavioral challenges. Amount expended through November 30, 2019, $4,720; amount reimbursed, $4,720.

-Draw the Line ($750). This funding was used to host a Town Hall Meeting to Prevent Underage Drinking on November 27, 2019. Details will follow below.

Approval of Expenditures:

The Itemized Voucher amounting to $490.38 was presented to the Network Board for review and approval. The bills presented were:

Invoice Elec 2019 1      Cowlitz County Elections                                                          $       1.32

Invoice 651-2019          Cowlitz County Purchasing Svc, Phone, October 2019               $     19.65

Invoice 2019 3             Sharon Weinhold Supplies/Mileage                                          $    469.41

The invoice for Sharon Weinhold included the cost of purchasing additional books for the book club, checks for the Draw the Line essay contest winners, the employer share of Paid Family/Medical Leave for three quarters in 2019, and training supplies and mileage. Payroll for the period November 1, 2019 through November 30, 2019 was $3,009.08, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $54.66. As of November 30, 2019, the balance in the checking account used for payroll and payroll processing was $3,617. All other Network funds are held with the Cowlitz County Treasurer’s Office.

Motion to approve the voucher as presented: Louise; second: Kay. The vote was unanimous and the motion carried.

The WA State Auditor’s Office completed their Assessment Audit of the Network’s 2018 annual financial report. The audit report concluded that “Based on the procedures performed, nothing came to our attention in the areas we reviewed that caused us to believe the Network was not in substantial compliance with applicable state laws, regulations, and its own policies, or had significant weaknesses in controls over the safeguarding of public resources.” The estimated cost of the audit is $300; a request for payment has not been received yet.

The audit contained some recommendations as follows for the Network Board to consider.

1-The review concluded that the Network had only 10 Board members. State law states that the Network should be comprised of 23 people. The audit recommended that the Network recruit additional Board members to ensure compliance with the law. Board members discussed the many changes that have occurred since the law was written in 1994, including the elimination of the Family Policy Council in 2011 that oversaw the 39 Networks created in 1995, the loss of funding for the Networks in 2011, and the establishment of the Community Charter group. Board members agreed that the Network should respond to this recommendation and provide context. The Network Board also agreed to review the structure of the Network, currently a quasi-governmental entity formed for special state purposes, a Special Purpose District of WA State, and discuss whether another structure should be considered, e.g., a non-profit.

ACTION: Respond to the audit recommendation to provide context regarding the number of Network Board members and actions that will be taken to review the Board structure. (Sharon)

ACTION: Include on the January 2020 Board meeting agenda an item to review of the Network Board structure. (Sharon)

ACTION: Include on the January 2020 Board meeting agenda an item to discuss potential new Network Board members. (Sharon)

2-The review noted that the Network does not have an established employee contract and that 88% of total Network expenses are for the Network coordinator’s compensation. The Network Board agreed to respond to this recommendation and to establish an employee contract at the February 2020 Board meeting, in conjunction with the coordinator’s performance review.

ACTION: Respond to the audit recommendation to provide context to the Network Coordinator’s work and actions that will be taken. (Sharon)

ACTION: On the February 2020 Board meeting agenda, include as part of the coordinator’s performance review development of an employee contract. (Sharon)

Financial Literacy Training:

-Grant Details. The Financial Literacy Grant funding is for training at-risk youth and families who are financially vulnerable. The training topics are geared to the audience and may include Bank on It, Setting Financial Goals, Borrowing Basics, Saving for Cars/College/Housing and more depending on the audience.

-The Network presented a Financial Literacy training series for residents of the Phoenix House on November 19 and 26 and December 3. Eight people were present at each session, six of them at all of the sessions. Feedback survey results showed participants learned how to manage their money better, the importance of budgeting and ways to close spending leaks. Clients who attended all sessions were given a certificate from Fibre Federal Credit Union with $15 to open an account.

-The Network presented a Financial Literacy training series for students at Loowit Alternative High School during the week of December 9. There were 14 participants with 12 attending all sessions. Students were awarded a $10 certificate to open an account at Fibre Federal Credit Union.

-The Network is scheduled to present Financial Literacy training to the Holland Reunion Group at Lifeworks on December 19. The training is for parents of persons who are developmentally challenged. Budgeting and credit will be the focus.

-The Network met with the THRIVE team on December 11 to see how we could support THRIVE with Financial Literacy training. The goal of THRIVE is to mobilize businesses to hire and train unemployed and underemployed individuals for employment that provides income at or above 200% Federal Poverty Level.

-The Network participated in the CAP Resource Fair on December 12 and shared Money Smart tips and ways to work with children with behavior challenges.

-The Network participated in a Financial Reality Fair for TANF/WorkFirst clients on December 13 and shared money management tips. Forty six clients participated.

-Other opportunities being explored include training at Elementary Schools, Discovery HS, Quest, and the Juvenile Facility.

ACTION: Continue to explore opportunities for Financial Literacy training. (Sharon)

Behavioral Health Grant:

-Grant Details. The Behavioral Health Grant funding provides technical assistance and training for child care providers who serve children with behavioral issues, and offers training and resources for family members who have children with behavioral challenges.

– Conscious Discipline training was presented to families at New Song Worship Center on Sunday, November 17. Twenty five people participated in the training. Part two of the training was presented on December 1 with about the same number of people, many of whom attended Part one. Participants in both sessions were actively engaged and look forward to trying the concepts they learned.

-The Network presented NEAR training to the Lower Columbia School Garden’s staff and volunteers on November 21. Nine people participated.

-The Network is scheduled to present Conscious Discipline training (and Financial Literacy training) to the Holland Reunion Group at Lifeworks on December 19.

-The fourth meeting of the book club to discuss Becky Bailey’s book Managing Emotional Mayhem, was held on December 17. The ten participants were a mix of childcare providers, teachers, parents and grandparents. Various people have led the book club meeting discussions and that has worked out very well. The final meeting is scheduled for January 21.

-Kalama School District has invited the Network to provide Conscious Discipline training on February 10.

-Right Response training is being planned for February. (Tiffany)

-Laurie Severson and Jill Groves have continued to partner with us and provide support for the Conscious Discipline training. A recommendation was made and agreed upon to give them each $50 in appreciation for their support.

ACTION: Prepare a thank you note and cash for Laurie and Jill in appreciation for their continued support of the Conscious Discipline training. (Sharon)   

ACTION: Continue to explore opportunities for Conscious Discipline/NEAR training. (Sharon)

Community Charter Meeting: Board members discussed ideas to be included in a Community Charter work plan for 2020. Ideas included number of times to meet, narrative or story of the problem(s) we want to solve, key deliverables, tentative timeline, potential partners, and survey to gain input from the community. Tentative date for the next Community Charter meeting is January 23, 9-10:30am.

ACTION: Schedule the County Administration Building 3rd floor meeting room for January 23, 9-10:30am for the Community Charter meeting. (Sharon)

ACTION: Email a SAVE THE DATE for the Community Charter meeting. (Sharon)

ACTION: Prepare a DRAFT Community Charter work plan to share with Network Board members by the end of December. (Michael)

ACTION: Review the DRAFT Community Charter work plan and provide comments by January 10. (Network Board members)

Health Forum: The Network has been invited to attend and provide input about the training the Network offers at a Town Hall meeting on December 19.

ACTION: Attend the Health Forum on December 19 and be prepared to share the training opportunities the Network provides. (Sharon)

Draw the Line Between Youth and Alcohol: The Assembly/Town Hall meeting for the “Through My Eyes” Healthy Living Essay Contest was held on November 27, 11am at Monticello Middle School. Twenty-six students from grades 6-8 submitted essays. The three essay contest winners were invited to read their essays. The gym was packed with about 500 students, teachers and parents. Certificates and checks were presented to the essay contest winners. The Daily News covered the event and pictures were published in the November 30 edition of the Daily News. Feedback on the event from teachers, parents and students was positive and interest was expressed of doing this again in the future.

Review/Feedback on Events:

 -Parent Support Group, Youth and Family Link, Started 10/30/2019 for 10 weeks. This initial 10-week session is a trial run; parents will be asked for their input on their needs and the best way to meet them. The second 10-week session is scheduled to begin during the 1st week in February 2020.  

Upcoming Events:

-FYSPR meetings, third Tuesday of every month, 4:30–6pm, Youth and Family Link.

-Last Book Club meeting is January 21 at Head Start.

-Life Works is hosting a “Together We Can” event on March 26 at Lower Columbia College. The keynote speaker will be Russell Layman, an activist and poet. Vendor invitations will be sent out in January.  

ACTION SUMMARY:

ACTION: Respond to the audit recommendation to provide context regarding the number of Network Board members and actions that will be taken to review the Board structure. (Sharon)

ACTION: Include on the January 2020 Board meeting agenda an item to review of the Network Board structure. (Sharon)

ACTION: Include on the January 2020 Board meeting agenda an item to discuss potential new Network Board members. (Sharon)

ACTION: Respond to the audit recommendation to provide context to the Network Coordinator’s work and actions that will be taken. (Sharon)

ACTION: On the February 2020 Board meeting agenda, include as part of the coordinator’s performance review development of an employee contract. (Sharon)

ACTION: Continue to explore opportunities for Financial Literacy training. (Sharon)

ACTION: Prepare a thank you note and cash for Laurie and Jill in appreciation for their continued support of the Conscious Discipline training. (Sharon)  

ACTION: Continue to explore opportunities for Conscious Discipline/NEAR training. (Sharon)

ACTION: Schedule the County Administration Building 3rd floor meeting room for January 23, 9-10:30am for the Community Charter meeting. (Sharon)

ACTION: Email a SAVE THE DATE for the Community Charter meeting. (Sharon)

ACTION: Prepare a DRAFT Community Charter work plan to share with Network Board members by the end of December. (Michael)

ACTION: Review the DRAFT Community Charter work plan and provide comments by January 10. (Network Board members)

ACTION: Attend the Health Forum on December 19 and be prepared to share the training opportunities the Network provides. (Sharon)

Next Meeting: January 15, 2020

Leave a Reply