Board Minutes

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

June 15, 2011, 11:30 – 1:00 PM

 

 

Present: Ben Harrison, Ray Van Tongeren, Carmella Bender, Cindy Lopez Werth, Sybil Sides, Barbara Skreen, and Sharon Weinhold,

 

Excused: Julia Bishop, Elizabeth Haeck, Frank Hoetker

 

Unexcused:  Ashley Scott

 

Quorum: Yes

 

Welcome and Introductions:  The chairman, Ben Harrison, welcomed the Board members and thanked them for their attendance, The attendees were asked to introduce themselves for the record.

Additions to the Agenda:  None.

 

May 18, 2011 Minutes: Motion to approve the minutes as presented: Sybil: second: Ray. The vote was unanimous and the motion carried.

May 18, 2011 Action Items: All action items were completed.

 

Budget Update:

The current amended budget for the period July 2009 – June 2011 is $30,809.00. As of May 31, the actual and expected expenditures were estimated at about $26,000, leaving an unexpended balance of about $5,000. The Family Policy Council staff was advised of this potential unexpended balance on June 10, 2011.

The Board members discussed the purchase of a table top display board. A motion was made to purchase a fabric table top display board and needed accessories for events and presentations: Ray; second: Barbara. The vote was unanimous and the motion carried.

Action: Purchase a table top display board for events. (Sharon)

The Board members suggested that since our Board meetings are held during the lunch period, lunch should be provided. This would be more convenient for the members who have to rush back to work and is consistent with the practice of other organizations that meet during the lunch period. Cindy suggested RSVPs will become more important so the appropriate amount of food is ordered. A motion was made to provide lunch during the Board meetings: Sybil; second: Ray. The vote was unanimous and the motion carried.

The Network received grant funding from the Northwest Health Foundation amounting to $3,680. The purpose of the grant is to engage community members in conversations about the community health status addressed in the County Health Rankings Report, BRFSS data, and ACEs data. The period of the grant is from April 13, 2011 through December 31, 2011. The funding was received on May 19, 2011, and was formally accepted as additional funding by the Board at this meeting.

The Network entered into a partnership with the Department of Vocational Rehabilitation (DVR). Funding amounting to $15,000 is expected once the documentation is signed. These funds will be used for job preparation, on-the-job training, and employment-related skills development for youth with disabilities and parenting individuals with disabilities. The funds will be available through September 30, 2011.

The Network received notice that it will receive funding of $35,000 for the budget year beginning July 1, 2011 through June 30, 2012.

Vocational Rehabilitation Action Plan:

A concept plan and timeline have been prepared for the Highlands Neighborhood Time Bank. The concept and timeline were emailed to the Family Policy Council and DVR consultant for their review and suggestions.

How will the Highlands Neighborhood Time Bank work? Highlands Neighborhood residents will be encouraged to join the Time Bank. When a resident joins, they will list their attributes (talents, skills, abilities) they are willing to share. The resident’s name and attributes will be listed in a database. If another resident needs what the resident has to offer, they will schedule a time to help them out. Credit is given for every hour of help, which can be used to get help from another member of the Time Bank. The “time” one spends providing services earns “time” that can be used to receive services.

The Time Bank philosophy recognizes that everyone in the community is an asset, regardless of their economic or social position, race, physical or mental condition, etc. Everyone has a skill or ability that can be used to help a neighbor. Examples of skills or abilities: dog walking, house sitting, music lessons, baby sitting, yard work, translation, home repair, computer training, cooking or baking, auto repair, companionship, transportation, photography, hair care, tutoring, and editing.

In addition to helping neighbors and trading services, the Time Bank offers many benefits. It builds community and a stronger connection between residents. It helps people who may be unemployed keep their skills current. It gives residents something to do and a sense of accomplishment and worth. Residents can learn skills and build their resume. For example, a resident could shadow another resident with carpentry or auto repair skills and learn a skill or mentoring. Everyone in the neighborhood can benefit.

During the discussions, recommendations were made to consider offering an hour credit to join the Time Bank or extra credit for providing shadowing or mentoring opportunities. A question was raised as to whether insurance will be needed since we would be matching people to go into other people’s homes. Baby sitting services were considered to be high risk, and a suggestion was made to create a mom’s co-op for baby sitting separate from the Time Bank. There was discussion on whether the Time Bank should be online or manual or both, since we need to consider efficiency, continuity, and possible expansion at a later date.

Action: Research the questions raised on Time Bank credit, need for insurance coverage, whether baby sitting services should be handled outside of the Time Bank, and if the data base should be online, manual, or both. (Sharon)

We have been trying to schedule a meeting with the Department of Vocational Rehabilitation in Kelso to discuss the Time Bank and how we can help them accomplish their goals. In addition, we would like to visit a successful time bank to see what is working well for them and what to avoid.

Action: Schedule a meeting with the Kelso DVR supervisor to discuss how the Network can help accomplish DVR goals and how the Time Bank might help achieve DVR goals. (Sharon)

Action: Identify and schedule a visit(s) with successful Time Banks so we can learn what works well and what does not. (Liz)

 

 

Network Website: The Network website is at www.cowlitzcommunitynetwork.com. It is almost complete, with work remaining on the pictures, directory, and resources. We provided additional resources this week. We were told the website will be finished next week. One hour of training was provided on June 20, so Network staff and members can add and change content on the website.

NWHF Grant Letter of Inquiry:

The NWHF acknowledged the Network Board’s submission of a Letter of Inquiry (LOI) requesting funding amounting to $25,000 for a project titled Adverse Childhood Experiences and Job Performance. The NWHF said it will review submissions and notify submitters of the status of their request after August 5, 2011.

There was considerable discussion about the LOI and the proposed project. Cindy suggested that ACEs training, either online or classroom style, be provided to the Board members who have not had ACEs training.

Action: Identify ACEs training options for Board members who have not had ACEs training. (Sharon)

 

Network Travel Policy: A proposed Network Travel Policy was presented to the Board members. The purpose of the policy is to document the Network’s policies and procedures for official travel for Board Members and staff. The auditors and fiscal agent had suggested the Network develop a written policy for travel. The Board members reviewed the policy and a motion was made to adopt the policy as presented: Sybil; second: Barbara. The vote was unanimous and the motion carried.

Feedback on Events:

– Cowlitz County Brainworks Café. Ray and Sharon reported on the Brainworks Café held on Tuesday, June 7 and sponsored by the Cowlitz County Sheriff’s Office, the Cowlitz Substance Abuse Coalition, and the Cowlitz/Wahkiakum Council of Government. The purpose of the café was to develop collaborative ideas and answers to a series of questions addressing youth issues and programs that are facing significant change or elimination. What do we have? What do we need? How do we keep doing what we’re doing or do it differently? Who’s going to help do it?    Three sessions were held concurrently in Castle Rock, Woodland, and Longview. A report of the results is being prepared and will be shared at the next meeting.

– Youth Suicide Prevention Program. Members meet the fourth Thursday of the month at the Youth and Family Link office. Due to summer vacations, the next meeting will be in September.

– Readiness to Learn Readers. The Office of Superintendent of Public Instruction requested volunteer grant readers for the Readiness to Learn Program. The grant applications are due on June 28, and they expect to receive about 32 applications. They are hoping each reader will review 5 – 7 applications. Several attendees indicated they had submitted their names as volunteers.

– International Festival. Cindy reported on the International Festival, which was held on June 4. Attendance was slightly less than last year, possibly due to the beautiful weather, and the number of vendors increased. The entertainment was great and attendees seemed to enjoy the festival.

– Cindy handed out a “Highlands Neighborhood Matters” flyer and reminded everyone of the presentation on Conflict Resolution. She also highlighted the tentative schedule of topics for the rest of 2011.

– Sharon reported that the Network has been asked to discuss ACEs at two events. The first is at the Youth Drug and Alcohol Summit on Thursday, October 20; the second is to the LCC Counseling Program on Saturday, October 22.

 

Minutes Action Items

Action: Purchase a table top display board for events. (Sharon)

Action: Research the questions raised on Time Bank credit, need for insurance coverage, whether baby sitting services should be handled outside of the Time Bank, and if the data base should be online, manual, or both. (Sharon)

Action: Schedule a meeting with the Kelso DVR supervisor to discuss how the Network can help accomplish DVR goals and how the Time Bank might help achieve DVR goals. (Sharon)

Action: Identify and schedule a visit(s) with successful Time Banks. (Liz)

Action: Identify ACEs training options for Board members who have not had ACEs training. (Sharon)

Meeting Adjourned:

Next Meeting July 20, 2011