Board Minutes: August 18, 2010, 11:30 – 1:00 PM

Cowlitz County Community Network
Board Meeting
CWCOG Meeting Room

Present: Ben Harrison, Frank Hoetker, Gena James, Shannon McLain, Ray VanTongeren, Barbara Skreen, Sybil Sides,

Excused: Jenna Anderson, Julia Bishop

Quorum: Present

Additions to the Agenda:  None

August 18, 2010 Minutes:
Motion to approve-Frank Hoetker, Second-Sybil Sides: Approved

Appreciation: The Board Members expressed their appreciation to Mike, who completed the data entry for the Asset Mapping Project. The members agreed that Mike worked hard and did an excellent job in conducting interviews and capturing the data obtained on excel spreadsheets. The data are on file on the office computer with backup. The Asset Mapping Project accumulates, categorizes, and documents information about the services offered by agencies/organizations in Ccwlitz County. The goal is to enhance coordination and reduce duplication,

Program Coordinator Position: The Hiring Committee reported on their efforts regarding the program coordinator position.  They discussed their candidate search and follow-on steps concerning the Program Coordinator.
The Hiring Committee, comprised of Shannon McLain, Frank Hoetker, and Ray VanTongeren, received a number of applications. They ranked the top 5 and interviewed the top 2. The Committee gave their rationale and recommended that Sharon Weinhold be approved as program coordinator. Start date will be September 7, 2010. There will be a 90-day review. The Board approved the Hiring Committee’s recommendation.
The Hiring Committee discussed the next steps regarding the hiring process. They would like to send letters to the other candidates. The Board Members agreed that letters should be sent but not until after the hiring action is complete. The Hiring Committee thought it was important to document procedures related to the hiring action and for future hiring. These will be documented in an Employee Handbook. The Board approved the Hiring Committee’s recommendation.

Recruitment of New Board Members: The Board Chairman would like to set up a committee on the recruitment of new board members.  The Board members suggested that this be deferred for a short while until the Program Coordinator can participate.

Committee Participation:

Ben Harrison.  New member of the Storm Water Advisory Committee of Longview.

Frank Hoetker.
Testimonials to various groups including Day Break Adolescent Youth Services.
Now that school is back in session, will visit Woodland School and RA Long, and other schools. Will speak at the juvenile detention center.
Re-created, and expanded a mural on the road to recovery that was removed in Vancouver and made it into a bookmark. Had 5000 copies printed and use at high schools and other forums. It is lasting. There was discussion on possibly doing the same with the Cowlitz County Community Network mission statement so people would have it available.

Shannon McLain.
Involved with several committees looking at best practices for persons with disabilities.  WA is a leader in this area and has a lot to offer.
Trying to connect with LifeWorks and find a stronger way to transition to work for persons with disabilities.

Gena James:
New member of coalition to connect with the school networks and after school providers.

Ray VanTongeren:
Working with City Council and Planning Commission to do zoning better.
Member of Homeless Coalition determining how to work with the community and homeless people.
Member of Board with county to assess the financial picture of state and county, and determine how to obtain Medicaid funding.

Sybil Sides. This is the only board at this point, but keeps personal connections that are valuable.

Shannon McLain added that they participated on a committee that convinced the City Council to pass a “no smoking in the park” rule.

Conference Products from Family Policy Council Meeting in Yakima:
The Board Members had been given an information packet to review. The information was a recap from a network retreat in Yakima. It gave good information on what the networks are doing and where the Family Policy Council is concentrating their efforts.

Fall Retreat:The Board Members discussed the fall retreat scheduled for September 27 and 28 and whether there was sufficient funding to send a couple people. Members said retreats are very informative and help give a better understanding of the network and its goals. The Chairman asked that the Fall Retreat be included on the agenda for the next meeting.

A question was raised on how the network reports results, and how that ties to the by-laws. It was suggested that the network should translate actions into statistics and stories.

Meeting Adjourned:

Next Meeting September 15, 2010

Minutes Action Items:
Decision on Fall Retreat

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