Board Minutes: February 16, 2011, 11:30 – 1:00 PM

Cowlitz County Community Network
Board Meeting
CWCOG Meeting Room

Present: Ben Harrison, Ray Van Tongeren, Julia Bishop, Elizabeth Haeck, Frank Hoetker, Sharon Weinhold, and special guests Carmella Bender, Cindy Lopez Werth, and Ashley Scott

Excused: Jenna Anderson, Sybil Sides

Unexcused: Barbara Skreen

Quorum: Present

Welcome and Introductions:  Ben Harrison, Chairman, opened the meeting, welcomed everyone, thanked them for their attendance, and asked them to introduce themselves for the record.

Additions to the Agenda:  None

January 19, 2011 Minutes: Frank asked if the nomination of Julia Bishop for Board Secretary was still an open item from the January 2011 meeting.  Ben responded that the secretary would not have any duties because the coordinator position is filled, and therefore did not see a need for a Secretary at this time.  Julia agreed.  Move to approve: Frank; Second: Liz. The vote was unanimous and the motion carried.

Approval of Board Member Applications: Ashley Scott, representing Youth, and Carmella Bender, representing the Youth and Family Link as an Alternate, submitted applications to become members of the Board. Both Ashley and Carmella introduced themselves and provided information about their background and experience. Ben invited questions from the Board. Julia asked them to tell us why they want to join the Board. Ben asked if their schedules allowed for them to attend monthly meetings and participate in Board events.  Both replied in the affirmative. After Ashley and Carmella left the room, the Board members voted unanimously to approve them as Board members. The Board members agreed they both were excellent additions to the Board.
Report Out on Action Items from the January 2011 Board Meeting:
Action Items:
– Research the costs of creating and maintaining a Network website. (Ben)
Ben provided an estimate of hours it would take to design and maintain a website for 3 years.  He estimated 70 – 90 hours, but did not give a cost estimate. There was a question of possible conflict of interest. Action: Contact the Family Policy Council to get their opinion on conflict of interest. (Sharon/Ben)
– Research the cost of completing the Wikki Asset Mapping Data Base. (Ben)
Ben estimated that it will take 200 hours to complete the Wikki Asset Mapping Data Base. Hosting the data base would cost between $10-$15/month.
– Determine what unique ACE data is available or needed for Cowlitz County and how it will be used. (Committee – Ben, Frank, Barbara, Sybil, Liz, Ashley, Sharon)
Sharon reported that she spoke with Monica Monteon, Epidemiologist at the Health Department. Monica provided data, which was sent to the committee members. The data showed Cowlitz County has substantial ACEs, but was inconclusive, due to the small sample size. More data will be available in July/August 2011.
– Develop a plan for the Network to present ACE data in the Highlands. (Liz)
Liz and Cindy suggested that an ACE presentation to the Highlands residents and others could be scheduled for Wednesday, April 20, as part of Highlands Neighborhood Matters.  Liz and Julia received ACEs training in the past, and agreed to team up and give the presentation. Action: Schedule and give an ACEs presentation in the Highlands on April 20. (Liz and Julia)
– Mail a Board Member application package to Carol LaMere. (Sharon)
Sharon mailed a Board application to Carol LaMere on January 21. Carol has since stated she is not interested in becoming a Board member.
– Contact the Kelso Longview Chamber of Commerce to determine interest in participating on the Board and receiving a Board Member application package. (Ray)
Ray delivered an application package to the Chamber.  The person the package was delivered to has been out due to family issues. Ben will follow up. Action: Follow up with the Kelso Longview Chamber of Commerce to determine interest in participating on the Network Board (Ben)
– Determine interest and invite a member of a school district or school board to join the Board. (Ben)
Ben spoke with the Superintendent of the Woodland School District and invited him to join the Board. The Superintendent stated he has too many meetings and other commitments and would not be able to dedicate the time needed for the Board.
– Determine interest and invite a media representative to join the Board. (Ben)
Ben invited a media representative to join the Board. The person indicated he was not able to commit sufficient time.
– Email the DRAFT ACE 101 power point presentation to the Board Members for their review. (Sharon)
–  Sharon emailed the DRAFT ACE 101 power point presentation to the Board. Frank
made a couple suggestions that were incorporated into the presentation. Julia
suggested that an ACE presentation be given at the Child Psychology and Learning
Coalition event in April. Ray suggested it be presented at next year’s Youth Summit.
Another suggestion was to contact The Daily News to gain publicity. Cathy
Zimmerman was suggested as the person to contact.  Action: Explore feasibility of
giving an ACE presentation at the Child Psychology and Learning Coalition event in
April. Determine date/time/location, and suggest presenter(s). (Julia)  Action:
Contact Cathy Zimmerman at the right time to gain publicity of Network events and
ACEs. (Sharon)
– Add a logo or color to the prototype Bookmark and email it to the Board Members for their review. (Ben and Sharon)
–    Ben said he did some work and would have the prototype Bookmark to the Board
Members very soon.  Action: Complete the prototype Bookmark and send to Board
members. (Ben)

Legislative Update:
HB1371 and SB5460., Eliminating Boards and Commissions. As of meeting time, the House Committee was considering removing the Family Policy Council and Networks from this bill. [On February 17, at the Family Policy Council’s Day in Olympia, it was announced that the committee decided that the FPC and Networks will be removed from this bill. Thus, they will retain their authority and not be eliminated by this bill.]

HR1965 and SB5821, Adverse Childhood Experiences. These are new bills dropped late last week. These bills focus ACE efforts on children ages 0-5 and allow any organization to apply for funding. A hearing on the bill was the previous afternoon, but there was no feedback yet. [On February 17, at the Family Policy Council’s Day in Olympia, it was announced that there was an amendment to the bill to require the Public-Private Partnership to give great weight to established community Networks when distributing funds. This bill was voted out of committee today and will go either to the fiscal or rules committee next and then on to the Senate. Laura thinks we can work with the Senate to make more modifications to the bill that will benefit the FPC and Networks.]

Supplemental Budget. The Supplemental Budget covers the time period from now until June 30, 2011. The FPC had stated the supplemental included a 10% across the board cut. [On February 17, at the Family Policy Council’s Day in Olympia, Laura gave notice that the cut would be made on unexpended balances as of February 28. Two Networks do not need all of their funds and the FPC has done some fundraising to help pay for the cut. A number of Networks have spent all of their funds, which increases the bill to those that have not spent their funds. Bottom line: Networks with unexpended balances remaining will face a 19% cut. For the Cowlitz Community Network, that will equate to about $5,000.]

Event Status:
Lets Draw the Line. The Network is involved in two Lets Draw the Line efforts, one in Longview and one in the Woodland/Kalama area. Frank and Ashley reported on the Longview event. The plan is for a competition between schools in Longview and Kelso. High schools and middle schools will have a role. The committee is looking for donations of a power washer, paint etc. for the artwork and to complete the mural. Sharon reported on the Woodland/Kalama event. The focus is on determining whether the stores selling alcohol have complied with the new sign requirements. A plan has been developed that includes driving by retail stores to determine compliance and selecting certain stores to carry the message of drawing the line between youth and alcohol. Meetings are being scheduled with the Kalama and Woodland City Councils and an event is being planned in the Kalama and Woodland schools.

Frank’s Testimonials. Frank briefly reported on the testimonials he has been doing. Sharon mentioned a brochure that is being planned with pictures of Frank giving the testimonial and a message about the network. Ashley has taken several pictures. Action: Email pictures to Sharon so she can start work on the brochure. (Ashley/Sharon)

Strengthening Families Program. A Strengthening Families Program is scheduled to begin on Thursday, March 10 at St Helens School. The program is for at-risk youth in the 4th and 5th grades and their families. The program runs for 7 weeks and will meet each Thursday from 5:30 – 8pm. The Network will provide facilitators, an assessment, dinner, child care, and a graduation event. The Network, in conjunction with St Helens School and Highlands Neighborhood Association, is seeking families to participate in the program. Actions: Email Strengthening Families Program to Board members. (Sharon) This event will require a significant amount of work and Board member support will be needed. (All Board members)

Youth Suicide Prevention Program. The regular month meeting of YSPP is the 4th Thursday of every month at 5:30pm at the Youth and Family Link Office. A YSPP forum is planned for May 10 at Longview Presbyterian Church. A planning meeting for the forum is scheduled for February 28th. It is envisioned the Network will provide a panel member to discuss ACEs. Action: Participate in YSPP planning meeting on February 28th. (Sharon)
Coordinator Reports:
Call for In-Kind Timesheets.  Members were encouraged to complete an In-Kind Time Sheet and leave it at the close of the meeting. It is important that Board members document their in-kind contributions.

Budget Update.  Sharon reported an uncommitted balance of $16,000. She stressed the importance of moving on with our projects approved in the budget. The funds must be obligated and expended before June 30, 3011. [The $16,000 will be reduced based on the 19% budget cut announced at the Family Policy Council Day in Olympia]

2010 Board Membership Report. The 2010 Board Membership Report that is needed for yearend reporting is almost done. There were a few incomplete bits of information that were provided during the meeting.

Cindy Lopez Werth asked for a Board Member Application Package and said she planned to join the Board. Action: Send Cindy a Board Member Application Package. (Sharon)

Coalition and Committee Participation Reports: Given as part of the discussion throughout the meeting.

Minutes Action Items:
-Contact the FPC to get their opinion on conflict of interest. (Sharon/Ben)
-Schedule and give an ACEs presentation in the Highlands on April 20. (Liz and Julia)
-Follow up with the Kelso Longview Chamber of Commerce to determine interest in participating on the Network Board (Ben)
-Explore feasibility of giving an ACE presentation at the Child Psychology and Learning Coalition event in April. Determine date/time/location, and suggest presenter(s).  (Julia)
-Contact Cathy Zimmerman at the right time to gain publicity of Network events and ACEs. (Sharon)
-Complete the prototype Bookmark and send to Board members. (Ben)
-Email pictures to Sharon so she can start work on the brochure. (Ashley/Sharon)
-Email Strengthening Families Program to Board members. (Sharon) This event will require a lot of work and Board member support will be needed. (All Board members)
-Participate in YSPP planning meeting on February 28th. (Sharon)
-Send Cindy Lopez Werth a Board Member Application Package. (Sharon)

Meeting Adjourned:

Next Meeting March 16, 2011

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