Board Minutes: November 16, 2011: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

November 16, 2011, 11:30 – 1:00 PM

 

Present: Ben Harrison, Ray Van Tongeren, Sybil Sides, Julia Bishop, Barbara Skreen, Elizabeth Haeck, Cindy Lopez Werth, and Sharon Weinhold,

 

Excused: Carmella Bender, Tobie Crocker

 

Unexcused:  None

 

Quorum: Yes

 

Welcome and Introductions: The chairman, Ben Harrison, greeted the Board members and thanked them for their attendance and participation.

Additions to the Agenda:  None.

 

October 19, 2011 Minutes: Motion to approve the minutes as presented: Sybil; second: Cindy. The vote was unanimous and the motion carried.

October 19, 2011 Action Items: The action items from the last meeting were completed.

 

Grant Status Report / Budget Update:

The funding level, amounts spent and amounts projected to be spent through November 30 for each grant were presented to the Board members. Detailed discussion on each grant followed.

The Network currently has funding from three sources totaling $53,680.00. Expenses are $16,209.84, leaving $37,470.16 unexpended. Several major events occurred in October and early November which caused an increase in expenditures which are reflected in this monthly status report.

The Network received an email from the FPC alerting to the possibility of a funding cut of one-half ($17,500) of the FPC funds. The FPC has prepared an impact statement and is actively engaged in discussions to retain the funding.

The itemized October Voucher, amounting to $8,089.55 was presented to the Board for review and approval. The $8,089.55 includes Printing/Phone Costs, Fiscal Agent Services, Email Hosting Fee, DVR Event “Together We Can” and related costs, DVR Event “Identifying Essential Job Functions…” and related costs, Time Bank Coordinator Pay ($125.90), FPC Event “Lights Out After School” costs, supplies and Network Coordinator pay (1,496.34). A motion was made to approve the October Voucher amounting to $8,089.55: Cindy; second: Ray. The vote was unanimous and the motion carried.

DVR Grant Events:

-Time Bank. The Network, Highlands Neighborhood Association and Time Bank Coordinator are hosting an orientation meeting on November 17 at the Highlands Community Center. The goal is to introduce the people who have joined the Time Bank to each other and encourage and facilitate exchanges. People who are interested in joining the Time Bank also are invited to learn more about the Time Bank. Ben asked if there was consideration of forming an Advisory Board of 3-5 people who would give advice and direction as the Time Bank expands. Board members thought an Advisory Board might be a good idea. Julia said there is a Time Bank in Chehalis and suggested we visit and learn what they are doing.

Action: Find contact information for the Time Bank in Chehalis and schedule a visit. (Sharon)

-Transportation Pamphlet. Transportation to and from work is a major roadblock to employment for DVR clients. A proposal submitted by the Network was to research and prepare a Transportation Pamphlet, which lists the transportation options currently available. The thought was this could lead to further discussion and more options. An initial list has been prepared and will be sent to the Board members for their review and suggestions.

Action: Email the current list of transportation options to the Board members for their review and input. (Sharon)

-Steve Byers, Café Training. As part of the FPC/DVR partnership, Steve Byers is available at no cost to help design and host Café conversations. After discussion, the Board members agreed to invite Steve to help us design a café or cafes in Cowlitz County. The best dates for Board members are Monday, December 5 and Tuesday, December 6.

Action: Ask Steve if he is available on December 5 or 6 to conduct Café training in Kelso. If so, let the Board members know the date and time. (Sharon)

 

Feedback/Upcoming Events:

-Youth Drug & Alcohol Prevention Summit/ACE Presentation, October 20. Over 200 kids participated in and enjoyed this event. The keynote speaker and breakout sessions were excellent. The Network had a resource table and gave a presentation on Adverse Childhood Experiences (ACE) to a “full house” of chaperones and volunteers. The Daily News reported on the ACE presentation and acknowledged the Network.

-“Lights on After School”, October 20. The Network hosted this event to get the word out about the benefits of after school programs. Turnout was great with 111 parents and kids attending. They were entertained by students in the after school programs. Ben, Network Board Chair, introduced the attendees to the Network.

-LCC Counseling Program Students/ACE Presentation, October 21. The Network’s presentation went very well and there was great participation and excellent questions. There is potential for follow-on presentations.

-“Together We Can”, October 27. The Network hosted this event in conjunction with the Department of Vocational Rehabilitation (DVR) and Disability Access Team. Over 160 people signed in for the event throughout the day. Satisfaction Survey results will be available later this week.

-“Identifying Essential Job Functions, ….”, November 3. The Network hosted this event in conjunction with the DVR. Sixty people signed in, including representatives from 11 businesses, School Districts, city organizations, community organizations and parents.

-Retreat, November 7. Liz and Ray attended the retreat, “Expanding Possibilities with Innovative Communities”, at the Sea-Tac Red Lion. The Cowlitz Community Network received an Exceptional Results Award for its work during 2007-2009. Congratulations to Liz and the Board members who were part of the Network and the super work during that time period.

-Start Something Breakfast for Big Brothers/Big Sisters, December 7.

–Suicide Prevention Program. Interested people will meet on the fourth Thursday of each month, 3:30–5:00pm at Youth and Family Link.

FPC Grant:

-Kalama Safe Community Coalition. Funding will be handled on a reimbursable basis.

-Strengthening Families Program, Woodland. A Woodland Middle School counselor asked if the Networks planned to conduct Strengthening Families Programs this year. They were exploring whether the school district would be willing to provide the location, dinner and childcare.

-Café(s). Several café topics were discussed including, Adverse Childhood Experiences, Transportation Needs in Cowlitz County and What is there for Youth To Do. These topics and others will be discussed further on December 5 during the Steve Byers visit.

Coalition and Committee Participation Reports:

-Cindy distributed a flyer for Highlands Neighborhood Matters on November 16. The topic is Fraud Prevention and attendees will learn how to avoid being the victim of a scam or fraud.

-Ben discussed the Woodland Rotary Sports Complex Project and the upcoming fundraising events.

Minutes Action Items:

Action: Find contact information for the Time Bank in Chehalis and schedule a visit. (Sharon)

Action: Email the current list of transportation options to the Board members for their review and input. (Sharon)

Action: Ask Steve if he is available on December 5 or 6 to conduct Café training in Kelso. If so, let the Board members know the date and time. (Sharon)

Meeting Adjourned:

Next Meeting December 21, 2011

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