Board Minutes: February 15, 2012: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

February 15, 2012, 11:30 – 1:00 PM

 

Present: Ben Harrison, Carmella Bender, Tobie Crocker, Sybil Sides, Cindy Turpen, Ray Van Tongeren and Sharon Weinhold, and guests Ean Harrison, Chemical Dependency Counseling Student; Randy Heath, Kelso School District, and April Martinez, LCC Student

 

Excused: Julia Bishop, Elizabeth Haeck and Barbara Skreen

 

Unexcused:  None

 

Quorum: Yes

 

Welcome and Introductions: Ben Harrison, Board Chair, welcomed the Board members and guests, Ean Harrison, who applied for Board membership, Randy Heath and April Martinez. Everyone introduced themselves for the record and said a few words about themselves for the benefit of the guests.

Additions to the Agenda:  None.

 

January 25, 2012 Minutes: Motion to approve the minutes as presented: Ray; second: Carmella. The vote was unanimous and the motion carried.

January 25, 2012 Action Items: The action items were completed.

Board Membership: Ean Harrison submitted an application for Board membership. Ean introduced himself and discussed his reasons for wanting to become a Board member. In response to Ben’s question, he said he will be available to attend the monthly Board meetings and to participate on Network committees and events. A motion was made to accept Ean as a Board member: Sybil; second: Carmella. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

The grant funding, amounts spent and projected to be spent for each grant through February 29, 2012 were presented to the Board members. Detailed discussion followed on each grant.

During February 2012, the Network had funding from three grants – Northwest Health Foundation (NWHF) mini grant, Family Policy Council (FPC) grant, and Northwest Health Foundation larger grant – totaling $65,180.00. Expenses on the grants were $11,910.14, leaving $53,269.86 unexpended. In addition, the Network is authorized by the WA State Coalition to Reduce Underage Drinking, Division of Behavioral Health and Recovery to spend up to $1,500 for a Lets Draw the Line campaign on a reimbursable basis. The Network is partnering with the Kalama Safe Community Coalition and others to conduct the campaign.

The itemized January Voucher amounting to $2,977.94 was presented to the Network Board for review and approval. The $2,977.94 includes costs of phone, fiscal agent services, email hosting, Adverse Childhood Experiences online training scholarships (11 @ $29 each). Time Bank Coordinator pay ($169.97), supplies, travel expenses and Network Coordinator pay ($2,368.31). The January Voucher was approved.

NWHF Planning Committee Report:

The planning committee for the NWHF grant’s first anchor event on April 19 met before the Board meeting. The goals of the meeting were to: Develop a statement of purpose/outcomes; Decide on a title; and Develop a framework for the flyer for the event.

Statement of Purpose/Outcomes.

-Introduce ACEs to the Community

-Review ACEs physical, mental, emotional and community outcomes

-Discuss ACEs impact on lifelong learning

-Examine ACEs effect on employability, retention, work ethic and productivity

-Study individual and community resiliency

-Gain insights into creating a healthy, caring and involved community

Event Title.

Helping

   Our

      People

        Excel

“Awakening the Power of the Community”

[The second anchor event will have the subtitle: “Making Tomorrow Better Today”

Flyer Framework.

-The bookmark front will be on a side of the flyer; the back (with the Network contact information) will be on the bottom.

-The flyer will include the following: Title/subtitle, location/date/time of event, program (Panel Discussion – Local History of Community Culture; Leslie Slape, Storyteller; Laura Porter and Sasha Silveanu, Family Policy Council), dinner provided; credit hours available; RSVP information.

Action: Prepare a proposed flyer; distribute to Board members for review. (Cindy)

Action: Provide a layout of the contents for the flyer to Cindy. (Sharon)

Action: Email the bookmark to Cindy. (Ben)   

Network Logo:

Cindy prepared six proposed Cowlitz Community Network logos for the Board’s review. Ben asked if the logos were royalty free. Cindy thought they were and agreed to look into this further. The attendees voted on the logo designs. Design #4 overwhelmingly received the most votes; Design #5 came in second.

Action: Determine if logo #4 is royalty free. (Cindy)

Housing First! Coalition: The mission of the Cowlitz Housing First! Coalition is to build community awareness, support and involvement in efforts to end homelessness through collaboration and systems change. The Coalition was formed to improve the community’s response to homelessness so that it is better able to Prevent people from becoming homeless, Reduce the number of people who are living outside or on the streets, Shorten the length of time people spend homeless, Re-house people as quickly as possible, and Help people achieve housing stability over the long term. Ray asked if the Network Board would support him becoming a voting member of the Coalition.

The Board saw value in the efforts of the Coalition. Ben asked what the strategic point is of having Ray represent the Network Board on the Coalition. If Ray represents the Network Board, how would the Board instruct Ray for voting? After discussion, it was determined the Network should contact the Coalition and determine if a Memorandum of Understanding of partnership and support should be created between the Network and Coalition. Ray could become a voting member of the Coalition as an individual.

Action: Contact the Coalition to determine whether a MOU of partnership and support would be valuable and appropriate. (Sharon)

Action: If the answer is yes, work with the Cowlitz Housing First! Coalition and prepare a MOU of partnership and support. (Sharon)

Projects/Expenditures for 2012:

The Board reviewed possible projects/expenditures for 2012. The initial list was discussed. Members were encouraged to submit projects before the next meeting.

-Darby’s Story Compass Key Chain. Frank Hoetker, past Network Board member, gives an emotional presentation about drug abuse. He gives a compass key chain after the presentation to help attendees remember Darby’s story and find the path away from drugs. He requested $301.94 to purchase key chains. Members were very interested in possibly inviting Frank to give the presentation at various forums and asked to see the presentation. Motion to approve the expenditure of $301.94 to purchase key chains: Sybil; second: Ben. The vote was unanimous and the motion carried.

Action: Email members the Darby’s Story presentation. (Sharon)

-Kick Butts Day. Melissa Mullins, Pathways 2020, is organizing kids to prepare proclamations for presentation by the Cowlitz County Commissioners, Longview City Council, Kalama City Council and potentially others. She is looking for donors for T-shirts and food for a celebration. Motion to approve the expenditure of up to $400 to purchase T-shirts and/or food: Ray; second: Cindy. Ben modified the motion to add as long as a structure is in place to make this happen. The vote was unanimous and the motion carried.

-Youth Yellow Pages, $13,500. Letters requesting funding support have been mailed to organizations, service groups and others.

-Youth Summit, $6,000. There was discussion on whether this should continue with the loss of intervention specialists in the schools.

Action: Talk to Shannon Miller and get her thoughts on continuing the Youth Summit in light of the loss of intervention specialists at schools. (Sharon)

-Website Design.

-Time Bank Coordinator.

Action: Prepare a list of projects/expenditures to prioritize and vote on at the next meeting. (Sharon)

Action: Submit projects/expenditures for potential funding before the next meeting. (All Board Members)

Feedback on Events/Upcoming Events:

– Day in Olympia, Jan 31. The Network participated as one of two Networks to discuss our approach to implementing the DVR grant and the results we achieved. The Family Policy Council is working with the Department of Vocational Rehabilitation to share funding with the Networks to expand the work.

– CSAC Meeting, Jan 23, 3:30 – 5PM. Discussed the Youth Yellow Pages, the “funders” letter and strategies for obtaining funding. There was considerable interest in the Youth Yellow Pages. Everyone agreed it is important to have the pages available to youth and adults in the community.

– Brain Works Café, Jan 26, 5 – 6:30PM. Network Board members and staff participated in the Longview/Kelso café. The goal was to develop a strategy to address the issues identified in the first café. CSAC is preparing a summary of the actions to be taken.

Action: Email the Brain Works Café summary report when available. (Sharon)

– AmeriCorps Presentation, Jan 27, 12 – 1:30PM. Julia Bishop and Rebecca Fisher, AmeriCorps volunteers, gave an ACEs presentation to 32 AmeriCorps members. There was considerable interest and the presentation was very well received.

– Castle Rock Women’s Group ACEs Presentation, Feb 13. Sharon gave the ACEs presentation to 10 CR Women. The presentation was well received.

– HNA Board ACEs Presentation, Feb 13. Sharon and Liz gave the ACEs presentation to the HNA Board and others. There was a lot of good conversation.

– Woodland Rotary ACEs Presentation, Feb 13. Ben gave the ACEs presentation to the Woodland Rotary. The presentation was recorded and videoed. 

– Sarah Gelhert, UW, Feb 14, 8:30-1:30PM. Liz attended this presentation.

– Kalama Safe Community Coalition, Feb 28. Ben will give the ACEs presentation for this event. The Network also will staff an information table.  

Minutes Action Items:

Action: Prepare a proposed flyer; distribute to Board members for review. (Cindy)

Action: Provide a layout of the contents for the flyer to Cindy. (Sharon)

Action: Email the bookmark to Cindy. (Ben)

Action: Determine if logo #4 is royalty free. (Cindy)

Action: Contact the Coalition to determine whether a MOU of partnership and support would be valuable and appropriate. (Sharon)

Action: If the answer is yes, work with the Cowlitz Housing First! Coalition and prepare a MOU of partnership and support. (Sharon)

Action: Email members the Darby’s Story presentation. (Sharon)

Action: Talk to Shannon Miller and get her thoughts on continuing the Youth Summit in light of the loss of intervention specialists at schools. (Sharon)

Action: Prepare a list of projects/expenditures to prioritize and vote on at the next meeting. (Sharon)

Action: Submit any projects/expenditures for potential funding before the next meeting. (All Board Members)

Action: Email the Brain Works Café summary report when available. (Sharon)

 

Meeting Adjourned:

Next Meeting March 21, 2012

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