Board Minutes: April 18, 2012: 11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

April 18, 2012, 11:30 – 1:00 PM

 

Present: Ben Harrison, Carmella Bender, Julia Bishop, Tobie Crocker, Elizabeth Haeck, Ean Harrison, Sybil Sides, Ray Van Tongeren and Sharon Weinhold.

 

Excused: Randy Heath, Barbara Skreen, Cindy Turpen 

 

Unexcused: None  

 

Quorum: Yes

 

Welcome and Introductions: Ben Harrison, Board Chair, welcomed the Board members. Due to the full agenda, Ben suggested we skip introductions and move immediately into the agenda.

Additions to the Agenda:  None.

 

March 21, 2012 Minutes: Motion to approve the minutes as presented: Sybil; second: Ray. The vote was unanimous and the motion carried.

March 21, 2012 Action Items: The action items were completed. 

Grant Status Report / Budget Update:

The grant funding, amounts spent and projected to be spent for each grant through April 30, 2012 were presented to the Board members. Discussion followed on each grant. During April 2012, the Network had funding from three grants – Northwest Health Foundation (NWHF) mini grant, Family Policy Council (FPC) grant, and Northwest Health Foundation larger grant – totaling $63,680. Expenses on the grants were $19,025.47, leaving $44,654.53 unexpended. In addition, the Network is authorized by the WA State Coalition to Reduce Underage Drinking, Division of Behavioral Health and Recovery to spend up to $1,000 for a Lets Draw the Line campaign on a reimbursable basis and $500 for a Town Hall meeting. During April, the $500 for the Town Hall meeting was received. The Network is partnering with the Kalama Safe Community Coalition and others to conduct the campaign and meeting. The campaign is underway and the Town Hall meeting is scheduled for April 26. A HOPE Conference is scheduled for April 19, and funding from the NWHF larger grant will be used to support this conference.

The itemized March Voucher amounting to $3,997.40 was presented to the Network Board for review and approval. The $3,997.40 includes costs of phone, fiscal agent services, email hosting, reimbursement to KSCC, Kick Butts and Little Blue Jays projects ($,161); Adverse Childhood Experiences online training scholarships amounting to $609 (21 @ $29 each). Time Bank Coordinator pay ($113.32), supplies, travel expenses and Network Coordinator pay ($1,496.34). The March Voucher was approved.

Legislative Update:

The legislative session finally ended, and the results were good for the Networks. The final budget does not make any cut to the current year’s funding for Community Networks; does not make any cut to the allocation of $250,000 to the DSHS Secretary for the “Community Initiative” for next year; and does not have a budget proviso specifying how the Secretary must use the $250,000 with regard to supporting Networks.

The Family Policy Council indicated there is a possibility to receive Department of Vocational Rehabilitation funds. A meeting is scheduled to discuss funding with the Department of Vocational Rehabilitation during the week of April 23.

ACE Online Training Status: Sixty-five scholarships were funded for the ACE online training; thirty-one people have completed the training. Board members were encouraged to complete the training if they had not already done so and to encourage those who they had recommended to complete the training.

Action: Complete the ACEs online training before the next Board meeting, if not already completed. (Board Members)

Action: Follow up with people you recommended and encourage them to complete the training as soon as possible. (Board Members)

Projects/Expenditures:

The Board members reviewed the current projects/expenditures list, made adjustments based on new information and considered four new projects – Lose the Training Wheels; IPAD/IPOD/IPhone Training, Recognition of Healthy Lifestyles Champions, and Time Bank Coordinator Expanded – that were submitted since the last meeting.

Project List        
         
Description Cost Balance Priority Spent
    23,079    
Ops-Payroll/Rent/Utilities/Supplies/Audit/etc.(4 mo) 7,500 15,579 1  
Board Meetings (4mo) 250 15,329 1  
KSCC Event (approved) 200 15,129 1 190
Time Bank Coordinator (thru March) (approved) 260 14,869 1 113
Kick Butts (approved) 400 14,469 1 295
Jeremy Martin, overnight stay 200 14,269 1  
Upcoming Events ?? 200 14,069 2  
Yellow Pages – Printing Costs (options) 9,000 5,069 6  
Time Bank Coordinator @ 5hrs/wk (thru June) 780 4,289 4  
Time Bank Orientation Sessions (2) 150 4,139 4 42
Little Blue Jays 700 3,439 3 676
English/Spanish Speaking Learning Tools 250 3,189 5  
Lose the Training Wheels 1,000 2,189 7  
IPAD/IPOD/IPHONE Training 1,350 839 7  
Recognition of Healthy Lifestyles Champions 100 739 7  
Time Bank Coordinator, Expanded Hours (+5) 600 139 7  
         
         
         

 

The Board voted to:

-Increase the budget for upcoming events from $100 to $200. An event was added by the Family Policy Council that Board members should attend.

-Increase the budget for the Youth Yellow Pages from $8,000 to $9,000. Donations amounting to $2,770 have been received.

-Approve $1,000 for Lose the Training Wheels, which supports a camp that teaches people with and without disabilities how to independently ride a conventional two-wheeled bicycle and become life-long, independent riders. Independent bike riding improves quality of life through increased self-esteem and self-confidence, providing healthy recreation and providing an option for independent transportation.

-Approve $1,350 for IPAD/IPOD/IPHONE Training, which will fund training for 50 to 100 direct service providers who are beginning to gain access to and/or requested to interact with assistive or augmenting technology. This technology is a great asset to assist with communication for persons who have disabilities and is becoming more available through grants and various insurances.

-Approve $100 for Recognition of Healthy Lifestyle Champion in Cowlitz County. The funds will support a healthy lifestyle event to honor 10 people, groups or organizations with awards and a locally grown dinner.

-Approve $600 for 5 additional hours per week for the Time Bank Coordinator for 10 weeks, through June 30, 2012.

Action: Prepare and send a letter to the awardees, notifying them of the amount of the award, required completion date and the reporting requirements to the Network. (Sharon)

NWHF Planning Committee Report:

The HOPE event team has done an excellent job of planning the event.

-Dennis Weber, City of Longview Mayor, will be our MC; Rick Winsman will be the backup MC. Both will be at the event.

-Our 5 panel members and storyteller are ready.

-Laura Porter and Sasha Silveanu are prepared to give informative presentations on ACEs and resiliency.

-Jeremy Martin, retired Boeing Executive, will be present and has agreed to lead a follow on session. He and Liz will be going on a Highlands Neighborhood tour on Friday, April 20.

-KLTV will record the entire event.

-The PUD Auditorium will be open at 2PM for KLTV to set up; we will start setting up tables, chairs, etc. at 3PM.

-The Daily News ran two announcements of the event over the weekend. This has generated additional interest, with 110 people now confirmed registrants. A reminder was sent to the confirmed registrants on Tuesday. If people indicate they are no longer planning to attend, their seat will be offered to someone on the wait list.

-Dinner boxes are on order and will be delivered to the PUD auditorium at 5PM.

-Programs are printed.

-Almost all Board members plan to support the event and participate.

 

Network Logo:

Ben submitted a logo for the Cowlitz Community Network for Board approval. He had sent it to Board members prior to the meeting and made minor adjustments based on feedback received. The logo follows:

    

A motion was made to approve the logo as presented: Ean; second: Ray. The vote was unanimous and the motion carried.

Feedback on Events/Upcoming Events:

-Your Future, Mar 22, 5-8PM, Youth and Family Link. This event, hosted by LifeWorks, was not well attended. Great information was available for attendees.

-Lets Draw the Line and Town Hall meeting. April 23 and 26. 

-Kaiser Permanente Community Fund Grantee Summit, May 21, Portland.

-ACE Presentation to Foster Parents, May 24.

-Ethnic Support Council’s International Festival, Jun 2, LCC.

-FPC Event June 22, Lynnwood.

Action: For the Kaiser Permanente Community Fund Grantee Summit on May 21, make reservations for Ben, Julia and Sharon. (Sharon)

Action: For the Ethnic Support Council’s International Festival, submit registration and payment for a table (Sharon); Invite Board members to staff the table in two hour blocks. (Sharon); Prepare an activity for the table. (Julia)

The Network was presented two new opportunities.

-The Professional Development Manager of Early Learning Programs at ESD112 asked if the Network was interested in partnering on ACE training to childcare providers.

-The Rainier School District asked if the Network would be willing to conduct ACEs training for their staff.

Action: Explore these opportunities and report back to the Board at the next meeting. (Sharon)

Minutes Action Items:

Action: Complete the ACEs online training before the next Board meeting, if not already completed. (Board Members)

Action: Follow up with people you recommended and encourage them to complete the training as soon as possible. (Board Members)

Action: Prepare and send a letter to the awardees, notifying them of the amount of the award, required completion date and the reporting requirements to the Network. (Sharon)

Action: For the Kaiser Permanente Community Fund Grantee Summit on May 21, make reservations for Ben, Julia and Sharon. (Sharon)

Action: For the Ethnic Support Council’s International Festival, submit registration and payment for a table (Sharon); Invite Board members to staff the table in two hour blocks. (Sharon); Prepare an activity for the table. (Julia)

Action: Explore these opportunities and report back to the Board at the next meeting. (Sharon)

 

Meeting Adjourned:

Next Meeting May 16, 2012

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