Board Minutes: June 20, 2012: 11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

June 20, 2012, 11:30 – 1:00 PM

 

Present: Carmella Bender, Julia Bishop, Kay Gunter, Ean Harrison, Liz Haeck, Sybil Sides, Ray Van Tongeren, Sharon Weinhold and special guest, Karen Gidderon, from Exclaim Media.

 

Excused: Ben Harrison, Tobie Crocker, Cindy Turpen, Randy Heath

 

Unexcused: Barbara Skreen

 

Quorum: Yes

 

Welcome and Introductions: Carmella Bender, Vice Chair, welcomed the attendees. Due to the full agenda, no introductions were made.

Additions to the Agenda:  None.

 

May 16, 2012 Minutes: The Board members reviewed and discussed the minutes and each action item. Motion to approve the minutes as presented: Sybil; second: Ray. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:

The grant funding, amounts spent and projected to be spent for each grant through June 2012 were presented to the Board members. Discussion followed on each grant. During June 2012, the Network had funding from three grants – Northwest Health Foundation (NWHF) mini grant ($3,680), Family Policy Council (FPC) grant ($35,000), and Northwest Health Foundation larger grant ($25,000) – totaling $63,680. Expenses on the grants were $35,366.40 leaving $29,843.60 unexpended. In addition, the Network is authorized by the WA State Coalition to Reduce Underage Drinking, Division of Behavioral Health and Recovery to spend up to $1,000 for a Let’s Draw the Line campaign on a reimbursable basis and $500 for a Town Hall meeting. The work on both of these reimbursable efforts has been completed. Paperwork has been submitted for reimbursement for the Let’s Draw the Line Campaign; funds were received for the Town Hall meeting.

The NWHF mini grant and FPC grant both expire on June 30, 2012.  There are firm commitments for the $5,000 remaining on the Family Policy Council (FPC) grant. About $1,200 remains on the NWHF mini grant. After discussion and confirmation that the online training course will continue to be available, the Board members recommended that the remaining funds be used to purchase additional Adverse Childhood Experiences (ACE) online training scholarships. This would be an additional 41 scholarships. Motion to purchase additional ACE online training scholarships: Sybil; second: Ean. The vote was unanimous and the motion carried.

Action: Purchase additional ACE online training scholarships to be available to community members. (Sharon)

The Network was notified that they were approved for Division of Vocational Rehabilitation funding amounting to $16,820.49. This funding will be added to the Grant Status/Budget Update Report when the paperwork for the funding is received. 

The itemized June Voucher amounting to $12,657.24 was presented to the Network Board for review and approval. The $12,657.24 includes costs of phone, fiscal agent services, rent, and email hosting, ($425); Adverse Childhood Experiences online training scholarships amounting to $58 (2 @ $29 each). Time Bank Coordinator pay ($65), Youth Yellow Pages ($10,260), supplies, ($350) and Network Coordinator pay ($1,500). Motion to approve the June Voucher as presented: Sybil; second: Kay. The vote was unanimous and the motion carried.

The Network Board approved a budget amendment increase of $32,135 to incorporate the recently awarded new funding grants from Northwest Health Foundation-1, Northwest Health Foundation-2, Draw the Line, Town Hall Meeting and Department of Vocational Rehabilitation. This will increase the original 2012 budget of $26,250 to $58,385. Funds will be allocated to salaries, benefits and other program expenses based on projected costs allocated to Board approved programs. Motion to approve the budget amendment as presented: Ean; second: Liz. The vote was unanimous and the motion carried.

ACE Online Training Status: We continue to receive new requests for scholarships for the ACE online training. As of June 20, 77 scholarships had been awarded. Of those receiving scholarships, 51 had completed the training. The Board members recommended that we to continue to offer scholarships and encourage the scholarship awardees to complete their training as soon as possible.

Action: Complete the ACEs online training if it has not already been completed. (Board Members)

Action: Continue to follow up with all of the scholarship recipients who have not completed the training and remind them to complete it as soon as possible. (Sharon)

 

Yearend Reporting: The Board discussed our yearend funding status. All commitments and obligations were verified prior to the Board meeting and the status of each was reviewed. Reports on the two Northwest Health Foundation grants are due to the Northwest Health Foundation on July 31, 2012.

Projects/Expenditures for 2012 (FPC funds):

The details of each outstanding project funded by the FPC grant were reviewed. It was determined that two line items – Time Bank Coordinator and Upcoming Events – will not execute as planned. Due to other commitments, the Time Bank coordinator has not been available for work as projected. The Board members were not available or able to attend one of the upcoming events; thus there was no expenditure for the registration fees and travel.

Two additional projects were reviewed that could be executed immediately. The first project was a request from the Cowlitz Substance Abuse Coalition to fund 20 books titled, “7 Habits of Highly Effective Teens.” These books have been used very successfully to teach middle school youth. The cost of the 20 books is $400 plus shipping and handling. After discussion, a motion was made to fund the request to purchase 20 books titled, “7 Habits of Highly Effective Teens”: Liz; second: Ean. The vote was unanimous and the motion carried.  

 

The second was a request by a Board member to purchase a film titled, “The Spirit Level: a documentary film a campaign for change.” The film focuses on equality and how a more equal society is better for all of us. It was suggested the film could be used in conjunction with our ACE presentations. There was some concern about the political nature of this film. After considerable discussion, the Board members recommended that the Board review a power point presentation on this subject at the July board meeting.  

Action: Include the showing of a power point presentation relating to “The Spirit Level: a documentary film a campaign for change” about a more equal society on the agenda for the July Board meeting. (Sharon)

NWHF Next Event: The NWHF grant committee members met on June 14 and relayed their ideas for the next events.

1-     A survey of businesses to gather their perceptions of whether employees (new and older) are ready to work. Do they have the hard skills and soft skills needed to be successful on the job?

2-    One-on-one meetings with school districts, school counselors, etc.; parents, including parent teach organizations (PTO); Head Start, etc.; organizations; and businesses. We have already received requests to meet with several groups. 

3-    A workshop with a speaker and table discussions. This will be planned for September 2012.

4-    A culminating event in April 2013.

The next meeting of the NWHF grant committee will be on June 28 at 9:30AM in the COG Conference Room. All Board members are invited to attend.

Action: Send a reminder and invitation to all Board members to attend the next meeting of the NWHF grant committee on June 28. (Sharon)

Possible DVR Projects:

A meeting was held on June 11 with members of the Disability Access Team to continue planning for Disability Employment Awareness Month Activities in October 2012. Suggested activities by organization include:

-LCC – National speaker for early October

-ARC – Movie titled, “Where’s Molly?’ with panel discussion and/or National Inclusion Project, which would include training and clock hours

-Life Works/SL Start – “Together We Can” employment awareness/transition fair for October 25 [Board members agreed that the Expo Center should be reserved as the location for this event]

-Goodwill – Awards Breakfast “Ready to Work”

-All – Employment Awareness Walking Tour

Other activities being considered include an Employer Panel and Fashion Show, Mentorship Opportunities, Discussions with Transition Students at the Schools, Transportation Follow On Work, Expansion of the Time Bank and a Café.

A meeting will be scheduled as soon as possible with the DVR Supervisor to discuss these ideas and develop a plan of action.

Action: Reserve the Expo Center for October 25 for the “Together We Can” event  (Sharon)

Action: Set up a meeting with the DVR Supervisor as soon as possible to discuss the DVR grant and develop an action plan.  (Sharon)

 

Feedback on Events/Upcoming Events:

– Kaiser Permanente Community Fund Grantee Summit, May 21. Liz and Sharon gave feedback on the summit.

– Presentation to Foster Parents, May 24. Ben was not available to report.

– Ethnic Support Council’s International Festival, June 2. Ray, Sybil and Kay staffed a table; Julia provided a youth activity. There were many visits to the table, and it was a very successful day.

– FPC/DVR “Possibility Thinking” Event, June 4-5, Seattle. Sharon provided feedback.

– FPC Event, “Leverage Points: Connecting Families with Communities,” June 22, in Lynnwood. Liz will attend this event and provide feedback at the July meeting.

Minutes Action Items:

Action: Purchase additional ACE online training scholarships to be available to community members. (Sharon)

Action: Complete the ACEs online training if it has not already been completed. (Board Members)

Action: Continue to follow up with all of the scholarship recipients who have not completed the training and remind them to complete it as soon as possible. (Sharon)

Action: Include the showing of a power point presentation relating to “The Spirit Level: a documentary film a campaign for change” about a more equal society on the agenda for the July Board meeting. (Sharon)

Action: Send a reminder and invitation to all Board members to attend the next meeting of the NWHF grant committee on June 28. (Sharon)

Action: Reserve the Expo Center for October 25 for the “Together We Can” event. (Sharon)

Action: Set up a meeting with the DVR Supervisor as soon as possible to discuss the DVR grant and to develop an action plan.  (Sharon)

 

 

Meeting Adjourned:

Next Meeting July 18, 2012

Leave a Reply