Board Minutes: August 15, 2012: 11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

August 15, 2012, 11:30 – 1:00 PM

 

Present: Carmella Bender, Julia Bishop, Tobie Crocker, Kay Gunter, Ean Harrison, Michael O’Neill, Sybil Sides, Ray Van Tongeren, Cindy Turpen, and Sharon Weinhold. Special guests Karen Gidderon, Exclaim Media; Tina McCain, Longview Fibre; and Tim Krueger, SW Regional Health Ombudsman and NAMI President also were present.

Excused: Randy Heath

 

Unexcused: Liz Haeck, Barbara Skreen  

 

Quorum: Yes

 

Welcome and Introductions: Carmella Bender, Vice Chair, welcomed the attendees and thanked them for their participation. Introductions were made around the table for the benefit of new attendees.  

Additions to the Agenda:  None.

 

July 18, 2012 Meeting Minutes: The Board members reviewed the minutes from the last meeting.  Motion to approve the minutes as presented: Ray; second: Tobie. The vote was unanimous and the motion carried.

Election of Board Chair:  

On August 9th, the Board members were sent a call for nominations for Board Chair. In the event the Vice Chair was nominated and elected to be Board Chair, members also were asked to be prepared to nominate a Vice Chair. They were asked to contact the person they nominated/planned to nominate to make sure the person was interested and willing to serve in the position.

One nomination was received for the Board Chair position – Carmella Bender. The Board members unanimously voted to approve Carmella Bender as Board Chair.

The election of Carmella Bender for Board Chair opened up the position of Vice Chair. One nomination was received for the Vice Chair position – Michael O’Neill. Ray Van Tongeren also had stated he was willing to serve as Vice Chair. With the nomination of Michael, Ray deferred to Michael. The Board members unanimously voted to approve Michael O’Neill as Vice Chair.

 

Grant Status Report / Budget Update:

The Network currently has one grant, an 18-month Northwest Health Foundation Grant ($25,000), due to expire on June 30, 2013. To date, $15,000 of the $25,000 has been received. An interim report on the grant status was submitted in July. The NWHF will review the interim report, and decide whether to issue the remaining funds.

The Network expects grant funding amounting to $16,820.49 from the Department of Vocational Rehabilitation. The funds would be available from July 2, 2012 through December 31, 2012. The contract has been signed by the Network and sent to DSHS to be countersigned. Statements of Work on how the funds would be used have been submitted and are awaiting approval.

The itemized Voucher amounting to $924.26 was presented to the Network Board for review and approval. The $924.26 includes costs of County auditing services, fiscal agent services, rent, and email hosting ($250); registration for 2 Board members for the Toss Out the Kids Table Event ($220); miscellaneous expenses ($15) and Coordinator Pay ($440). Motion to approve the July Voucher as presented: Michael; second: Tobie. The vote was unanimous and the motion carried.

ACE Online Training Status:

As of August 15, 90 scholarships had been awarded. Two new scholarships were awarded since the last Board meeting. Of those receiving scholarships, 61 had completed the training. It was noted that several Board members have not completed the training. The Board members recommended that we to continue to offer scholarships and encourage the scholarship recipients to complete their training as quickly as possible.

Action: Complete the ACE online training as soon as possible. (Julia, Cindy)

Action: Continue to follow up with all of the scholarship recipients who have not completed the training and remind them to complete it. (Sharon)

 

The Community Networks System notified the Networks that the ACE online training contract was being reviewed and the cost of the training will increase in September to cover the Networks System website hosting and related expenses. Our Network has 28 pre-paid scholarships that are still available. Questions were raised as to what will happen to those pre-paid scholarships in September.

Action: Determine whether the 28 scholarships will expire or will continue to be available. (Sharon)

 

NWHF Grant Committee Report: The NWHF grant committee reported on their work. The event will be held on September 20, from 11-2PM at the McClelland Center. The event flyer, letter to businesses and agenda were distributed and discussed. The list of invitees was addressed and members added potential invitees to the list. The keynote speakers, Jeremy Martin, Retired Boeing Executive and Suzanne Cusick, Superintendent, Longview School District, have accepted the invitation to speak. Michael will serve as the Master of Ceremonies. Michael presented the proposed agenda for the event to the Board. Following the keynote presentations, there will be café style discussions. The invitations will be mailed/emailed to the invitees next week.

Proposed DVR Projects:

Sharon has been meeting with the Disability Access Team that is planning and coordinating the Disability Employment Awareness Month Activities for October. Details of the activities are being finalized, and a flyer, listing the month’s activities, is being prepared for distribution in September.

The Fashion Show committee reported on their work. Considerable effort has been made to get businesses to agree to participate. Some businesses will have an information table; other businesses will have runway time with a model showing the styles that are appropriate for job interviews and on the job. The Disability Access Team and participating businesses will be invited to assist in finding models for the event.

Fund Raising Events:

Discussion continued on the need to begin looking for fund raising opportunities for the Network. Members thought “educating people” is what the Network has done successfully in the past and should continue. Michael mentioned the possibility of a concert series as a fund raising event. Some Networks are 501(c)3 or tax exempt organizations, and questions were raised about the advantages/disadvantages of being a 501(c)3 organization for applying for and receiving grant funding.

Action: Investigate advantages/disadvantages of 501(c)3 organizations. (Sharon)

A suggestion was made that the Board bring its members together for a strategic planning session, and discuss the logistics of the session at the next Board meeting.    

Action: Include Strategic Planning as a discussion item on the next Board meeting agenda. (Sharon)

Feedback on Events/Upcoming Events:

-Toss Out the Kids Table, August 2. Ray, Ean and Cindy reported on the Wahkiakum Community Network sponsored fundraising event, “Tossing out the Kids’ Table.” They thought the training was very good and were particularly impressed with the youth presenters.

-Cowlitz County Youth Project, August 2. Julia and Sharon attended this meeting. Dallas Carroll is leading this effort and has great ideas. The goal is to meet the needs of the youth of Cowlitz County without sending them out of the county. A Board of Directors is being established and fund raising has begun. The next meeting is on August 24 at 6PM at the Rock Church in Castle Rock.

-National Night Out, August 7. Activities were held throughout the county. Ray attended the Longview event at Archie Anderson Park. He said there were many activities and it was very well attended. Kay attended the Kelso event at Tam O’Shanter Park and said it was not as well attended. Feedback on the Kalama event was very positive.

-ACE Webinar, August 7. Kay and Sharon participated in this webinar and found it to be very informative. Wisconsin and Iowa presented their approach to ACE. Their way of presenting the data was interesting and could be used in our presentations in Cowlitz County. Members asked for more information about the Wisconsin and Iowa presentations and data.

-Family Health Center Lunch, “Powering Healthier Communities”, August 7. Sybil attended and gave a brief summary of this event.

 -ACE Train the Trainer Training, August 10. Tobie, Julia, Ean and Kay attended and said the training was excellent. Written materials for 30, 45, and 90 minute presentations with talking points will be provided to the attendees. Members asked that they all receive a copy once the written materials are received.

-Network NWHF Grant Event at the McClelland Center, September 20.

-Health and Prevention Fair, Saturday, Sept 22, 11-3PM, Youth/Family Link.

-Network Fashion Show at the PUD Auditorium, September 28.

-Disability Employment Awareness Month Events throughout October.

Action: Provide information to the members about the Wisconsin and Iowa presentations on ACEs. (Sharon)

Action: Provide copies of the ACE training materials to the Board members when received. (Tobie, Julia, Ean, Kay)

Minutes Action Items:

Action: Complete the ACE online training as soon as possible. (Julia, Cindy)

Action: Continue to follow up with all of the scholarship recipients who have not completed the training and remind them to complete it. (Sharon)

Action: Determine whether the 28 scholarships will expire or will continue to be available. (Sharon)

Action: Investigate the advantages/disadvantages of the Network being a 501(c)3 organizations. (Sharon)

Action: Include Strategic Planning as a discussion item on the next Board meeting agenda. (Sharon)

Action: Provide information to the members about the Wisconsin and Iowa presentations on ACEs. (Sharon)

Action: Provide copies of the ACE training materials to the Board members when received. (Tobie, Julia, Ean, Kay)

Meeting Adjourned at 1:00PM:  The Next Meeting is on September 19, 2012.

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