Board Minutes: September 19, 2012: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

September 19, 2012, 11:30 – 1:00 PM

 

Present: Carmella Bender, Michael O’Neill, Julia Bishop, Kay Gunter, Liz Haeck, Sybil Sides, Ray Van Tongeren, Cindy Turpen, and Sharon Weinhold. Special guests Karen Gidderon, Exclaim Media; Tina McCain, Longview Fibre; and Tim Krueger, SW Regional Health Ombudsman and NAMI President also were present.

Excused: Ean Harrison, Randy Heath

 

Unexcused: Barbara Skreen  

 

Quorum: Yes

 

Welcome and Introductions: Carmella Bender, Board Chair, welcomed the attendees and thanked them for their participation.   

Additions to the Agenda:  None.

 

August 15, 2012 Meeting Minutes: The Board members reviewed the minutes from the last meeting.  Motion to approve the minutes as presented: Ray; second: Michael. The vote was unanimous and the motion carried.

Board Membership: Tim Krueger submitted an application to become a member of the Board. Tim introduced himself, provided background information and summarized why he wanted to become a member of the Board. Tim remarked that he wants to contribute to the community, and noted that the Network is a very active organization that does much more than just meet. Tim already has participated in committee meetings and is enthusiastic about joining the Network. After a brief discussion, the Board members unanimously voted to welcome Tim as a member of the Board.

 

Grant Status Report / Budget Update:

The Network currently has two grants. The first grant is an 18-month Northwest Health Foundation Grant ($25,000), due to expire on June 30, 2013. To date, $15,000 of the $25,000 has been received. The NWHF has reviewed our interim report, expressed the Network is making good progress and will issue the remaining $10,000 by December 15. The second grant is a 6-month Department of Vocational Rehabilitation Grant, ($16,820.49), with funds available from July 2, 2012 through December 31, 2012. The Statements of Work on how the funds will be used have been approved, and work on the projects is well underway. Slightly over $4,000 has been spent on each grant with substantial expenditures to occur in September and October.

The itemized Voucher amounting to $1,970.06 was presented to the Network Board for review and approval. The $1,970.06 includes costs of Fiscal Agent Services, Rent, and Email Hosting ($231); Travel Expenses for ACE Train the Trainer Training for 4 Board Members ($153); Supplies and Postage ($116); and Coordinator Pay ($1,470). Motion to approve the August Voucher as presented: Liz; second: Sybil. The vote was unanimous and the motion carried.

ACE Online Training Status: No follow up was done this month with the scholarship recipients who have not completed the training. Follow up will resume and will be reported at the October meeting.

Action: Follow up prior to the next meeting with the scholarship recipients who have not completed the training and remind them to complete it. (Sharon)

Action: Determine the number of scholarships still available. (Sharon)

NWHF Grant Update:

The NWHF event, “HOPE for Local Workforce Development”, is scheduled for tomorrow, September 20, 2012, 11AM-2PM at the McClelland Arts Center. The program and insert are prepared, the feedback surveys are ready, the speakers have provided their materials, and everything on the checklist is complete. Facilitators have been identified for each table; Board members will serve as scribes. Exclaim Media will video the event. About 45 people have returned RSVPs. The RSVPs are from: County/City Government (4), School Districts/Schools (15), Businesses (12), WorkSource (3), and Organizations (10). With the speakers and Board members, it is expected there will be almost 60 people at the event.

Michael, who will serve as the event Master of Ceremonies, reviewed his planned comments, the format for the event, method for recording the conversations, and responsibilities of the facilitators and scribes.

DVR Projects:

One of the DVR projects, the Fashion Show and Job Fair, is scheduled to take place on Friday, September 28, 4-6PM, at the PUD Auditorium. The program consists of two Fashion Shows, one to show appropriate, affordable clothing for an interview and the other to show appropriate, affordable clothing for the job. Goodwill has donated vouchers for the clothing. There will be an “employer panel” that will discuss how to prepare for an interview and give tips on how to land a job. A make up artist will help the models with their makeup before the show, and will give a presentation on the appropriate makeup and fragrances to wear to an interview and on the job. The Cowlitz Tribe and Goodwill have donated door prizes. The proposed Master of Ceremonies will be attending our next Fashion Show Committee meeting on September 21 to get a better idea of the event plans.

As of this time, 8 businesses have agreed to participate. They will work with their assigned models, and have a table with informational materials and job opportunities for their business. WorkSource will have a table with job openings and tips for getting a job.  Approximately 25 people have signed up as models for the Fashion Show. The models and “fashion consultants” from the businesses will shop at Goodwill on September 24 – 26. Instructions are being developed for the models and businesses to facilitate the shopping experience. Exclaim Media is assisting with getting our Public Service Announcement on local TV and the radio.

Strategic Planning: There was further discussion on having a strategic planning session. Questions were raised about a possible location, facilitation, and goals. Ray suggested that Michael explore locations and outline a process for the session. There was discussion about the advantages/disadvantages of becoming a 501(c)3 organization. Carmella and Sharon spoke with our Fiscal Agent, and it was their understanding from that conversation that a 501(c)3 organization cannot accept Federal funds. Julia said it is rather complex and there is a lot of paperwork associated with obtaining a 501(c)3 designation, and suggested we ask someone who had gone through the process to talk to the Board.   

Action: Explore locations for a strategic planning session in the January/February timeframe. (Michael)

Action: Outline a process for a strategic planning session. (Michael)

Action: Recommend someone who can explain the advantages/disadvantages of becoming a 501(c)3 organization and, if appropriate, how to go about obtaining the designation. (All)

 

Feedback on Events/Upcoming Events:

-Cowlitz County Youth Project. Next meeting is on October 1 at 6:30PM at the Rock Church in Castle Rock.

-Disability Employment Awareness Month Events throughout October. The events include our Fashion Show on September 28; Josh Blue Comedy Show, Wednesday, October 10th, 7PM, Wollenberg Auditorium LCC; the showing of “Where’s Molly?” on Monday, October 15th 6:30PM at the Kelso Theater Pub; and “Together We Can” on Thursday, October 25th from 9AM to 2PM at the Expo Center. Board members are encouraged to attend and participate in these events. The Network will have a table at “Together We Can”, and will ask Board members to help staff the table.

-ACEs Presentation, Class, School-Based Support Groups, October 19, 5:30PM, LCC, (Julia and Tobie).

-ACEs Presentation Class, CASA Volunteers and others, November 8, time and location to be determined. (Tobie and Kay).

Minutes Action Items:

Action: Follow up prior to the next meeting with the scholarship recipients who have not completed the training and remind them to complete it. (Sharon)

Action: Determine the number of scholarships still available. (Sharon)

Action: Explore locations for a strategic planning session in the January/February timeframe. (Michael)

Action: Outline a process for a strategic planning session. (Michael)

Action: Recommend someone who can explain the advantages/disadvantages of becoming a 501(c)3 organization and, if appropriate, how to go about obtaining the designation. (All)

Meeting Adjourned at 1:00PM:  The Next Meeting is on October 17, 2012.

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