Board Minutes: October 17, 2012: 11:30 – 1:00pm

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

October 17, 2012, 11:30 – 1:00 PM

 

Present: Carmella Bender, Michael O’Neill, Julia Bishop, Tobie Crocker, Liz Haeck, Randy Heath, Tim Krueger, Sybil Sides, Cindy Turpen, Ray Van Tongeren, and Sharon Weinhold

Excused: Ean Harrison, Kay Gunter  

 

Unexcused: Barbara Skreen  

 

Quorum: Yes

 

Welcome and Introductions: Carmella Bender, Board Chairwoman, thanked the attendees for their attendance and participation.   

Additions to the Agenda:  None.

 

September 19, 2012 Meeting Minutes: The Board members reviewed the minutes from the last meeting and the status of the action items. Motion to approve the minutes as presented: Michael; second: Ray. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:

The Network currently has two grants. The first grant is an 18-month Northwest Health Foundation Grant ($25,000) due to expire on June 30, 2013.  The second grant is a 6-month Department of Vocational Rehabilitation Grant ($16,820.49), with funds available from July 2, 2012 through December 31, 2012.

The itemized Voucher amounting to $3,152.25 was presented to the Network Board for review and approval. The $3,152.25 includes costs of Fiscal Agent Services, Rent, Phone and Email Hosting ($231); Travel Expenses for Jeremy Martin, keynote speaker at NWHF HOPE for Workforce Development Event ($143); Supplies and Materials for the NWHF event and Fashion Show ($1,282); and Coordinator Pay ($1,496). Motion to approve the September Voucher as presented: Tobie; second: Michael. The vote was unanimous and the motion carried.

Three potential future funding sources were discussed.

     – United Way Funding. Determine whether the Network is eligible for funding from the United Way. [After discussion, it was determined the Network is not eligible as it is currently configured]

     – Cowlitz Substance Abuse Coalition (CSAC) Mission and Funding. CSAC was disbanded on October 15 due to declining funding levels that did not allow for the employment of a full time person. CSAC has had amazing successes in the past years, has had a positive impact, and is well known in the community. The Board discussed the possibility of submitting a request to the CSAC Executive Board to ask to be considered to be the organization to carry on the mission of the CSAC with the remaining funding. The Board members reviewed and discussed a DRAFT email to the Executive Board and recommended changes. Motion to pursue this funding opportunity: Ray; second Michael. The vote was unanimous and the motion carried.

     – Projects to Address Homelessness in Cowlitz County. Cowlitz County is seeking proposals from bidders to address homelessness. One of the priorities for this funding cycle is Life Skills Training. The Adverse Childhood Experiences (ACE) study conducted by the Center for Disease Control and Kaiser Permanente found a direct link between ACE and homelessness. An understanding of this link would help homeless people recover from their childhood trauma and help lead agencies rebuild a support system to help them return to society. The Network would try to partner with other organizations offering skills training. The Board members discussed this possibility in detail and ways we could be engaged. If we are interested, a Letter of Intent to Apply is required to be sent to Cowlitz County by October 30, 2012. Motion to pursue this funding opportunity: Michael; second Julia. The vote was unanimous and the motion carried.

Action: Update and send an email to the CSAC Executive Board to ask to be considered as the organization to carry on the mission of CSAC with the remaining funding. (Sharon)

Action: Prepare and send a Letter of Intent to apply to submit a proposal in response to the Request for Proposals, Projects to Address Homelessness in Cowlitz County under the category Life Skills Training by October 30, 2012. (Sharon)

Executive Committee. It was observed that sometimes issues arise that need prompt decision or action that cannot wait until the next Board meeting. The Network Bylaws allow for the establishment of an Executive Committee that has the power to take appropriate action in an emergency, pending full Board review at the next regularly scheduled Board meeting. Sybil pointed out that there was an Executive Committee in the past, but it has not been active for some time. She said it was useful and productive. The Bylaws state the Executive Committee shall be comprised of at least four members to include the Board Officers and at least one non-fiduciary Board Member. After discussion, it was decided the Board Chair and Vice Chair, Carmella and Michael would be on the committee along with Julia and Tobie. Motion to re-institute the Executive Committee with Carmella, Michael, Julia and Tobie serving on the committee: Michael; second Liz. The vote was unanimous and the motion carried.    

ACE Online Training Status: As of this week, 94 people have signed up for the online ACE training, 70 completed it, leaving 24 to who have not completed the training. Several commitments were received to complete the training. Follow up will continue and will be reported at each Board meeting. There are still 24 prepaid training slots available.

Action: Follow up prior to the next meeting with the scholarship recipients who have not completed the training and remind them to complete it. (Sharon)

NWHF After-Action Review:

Carmella, Michael and Sharon summarized the discussions from the NWHF event on September 20, and identified the key areas of interest. The key areas were Weak Link between Education and Business, Lack of Job Experience, Family Engagement, and Testing Process for Employment. Michael expanded on those key areas of interest. There was discussion that we should send event outcomes to the participants to keep them interested and engaged. Michael agreed to provide a summary to send to the event participants by the end of the week (October 19).

The NWHF Planning Committee will meet on November 1 to continue the discussions on these key areas..

Action: Prepare and provide a summary of the event outcomes to Sharon so it can be sent to the participants by October 19, 2012. (Michael/Sharon)

Action: Reserve the conference room for November 1, 9:30 – 11:00AM. (Sharon)

 

Fashion Show-After Action Review:

The Fashion Show was a wonderful success, exceeding expectations. The goals were to showcase appropriate, affordable clothing for interviews and in the workplace, and to link job seekers with businesses. Businesses and models partnered together to select appropriate, affordable clothing for the various positions open for hire. The 25 models received vouchers donated by Goodwill to purchase over $1,300 of clothing, and were allowed to keep the clothing to wear to interviews and on the job after the show. Feedback was excellent, with every participant – business, model, and attendee – responded that they would like to participate in a similar future event. Sharon prepared a full after-action report of the event, and publically thanked the participants through a “Thanks to You” that was published in the Daily News.

Strategic Planning: Michael presented a Strategic Planning Strategy as follows:

Examine current mission & Strategies

  • Is it clear and concise?
  • Is it actionable (4-5 measurable goals)?
  • Does it fit our organization?

Membership

  • Are the right people involved to reach our goals?
  • Where should we focus recruiting?

Funding

  • Do we have the funding to do our desired work?
  • Are our funding streams broad and diverse?
  • Should we incorporate as a 501(c)3?

 

The members decided to continue to discuss Strategic Planning in future meetings with a goal of having a Strategic Planning session in January/February timeframe. 

Action: Continue to include Strategic Planning as an agenda item for discussion at each Board meeting. (Sharon)

Feedback on Events/Upcoming Events:

-Cowlitz County Youth Project. Next meeting is on Monday, November 19, at the Rock Church in Castle Rock.

-Josh Blue Comedy Show, Wednesday, October 10, 2012, Rose Center, Wollenberg,Auditorium, LCC. This was a well attended event, with a lot of young people participating. It demonstrated that people with disabilities can be very successful in life.

-“Where’s Molly?” Monday, October 15th, 6:30PM, Kelso Theater Pub. Board members who attended thought the showing was very good. There was an overflow crowd, some people stood along the walls during the entire showing, and 50-60 people left because there was no more room. Due to the overwhelming interest, the Daly’s and the Theater agreed to do a second showing at no cost. There were many clients and their families from the DVR system in attendance, and many representatives from organizations were present (relationship building). The showing demonstrated the importance of “family” encouragement and support, and with that, everyone can advance as a person.

-ACE Training, School-Based Support Groups, October 19, 5:30PM, at LCC, Julia/Tobie.

-”Together We Can”, Thursday, October 25th, 9AM-2PM, Expo Center, Board Members were asked to sign up to help staff the registration desk and Network table.

-ACE Training, CASA Volunteers, November 8, PUD Auditorium, Tobie/Kay.

-Youth Yellow Pages, An email was sent to the schools advising them of the availability of the Updated Youth Yellow Pages.

 

Coalition and Committee Participation Reports:

-Start Something Luncheon. Tobie and Carmella reminded the members of their Start Something Luncheon on October 23, from 12-1PM and the Expo Center.

Minutes Action Items:

Action: Update and send an email to the CSAC Executive Board to ask to be considered as the organization to carry on the mission of CSAC with the remaining funding. (Sharon)

Action: Prepare and send a Letter of Intent to Apply to submit a proposal in response to the Request for Proposals, Projects to Address Homelessness in Cowlitz County under the category Life Skills Training, by October 30, 2012. (Sharon)

Action: Follow up prior to the next meeting with the scholarship recipients who have not completed the training and remind them to complete it. (Sharon)

Action: Prepare and provide a summary of the event outcomes to Sharon so it can be sent to the participants by October 19, 2012. (Michael/Sharon)

Action: Reserve the conference room for November 1, 9:30 – 11:00AM. (Sharon)

Action: Continue to include Strategic Planning as an agenda item for discussion at each Board meeting. (Sharon)

Meeting Adjourned at 1:00PM:  The Next Meeting is on November 21, 2012.

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