Board Minutes: December 13, 2012: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

December 13, 2012, 11:30 – 1:00 PM

 

Present: Carmella Bender, Julia Bishop, Kay Gunter, Randy Heath, Tim Krueger, Cindy Turpen. Ray Van Tongeren, and Sharon Weinhold.

 

Excused: Michael O’Neill, Sybil Sides  

 

Unexcused: Liz Haeck

 

Quorum: Yes

 

Welcome and Introductions: Carmella Bender, Board Chair, opened the meeting by welcoming the members and thanking them for being flexible on the December meeting date.

Additions to the Agenda:  None.

 

November 21, 2012 Meeting Minutes: The Board members reviewed the minutes from the last meeting. Carmella reported on the decisions of the Executive Committee. Due to a lack of a quorum at the last meeting, the Executive Committee (Carmella, Michael and Julia) met on November 30 and decided the following: approved the expenditures and Itemized Voucher amounting to $6,386.37 presented at the November meeting; sent a letter in accordance with the Network Bylaws to Barbara Skreen regarding meeting attendance; and approved the Network pursuing the Adverse Childhood Experiences (ACE) Public Private Initiative grant.  Motion to approve the November meeting minutes and decisions of the Executive Committee as presented: Randy; second: Cindy. The vote was unanimous and the motion carried.

Board Membership: Karen Gidderon submitted her application to become a member of the Network Board. She was absent, so her application will be reviewed and voted on at the January meeting.

 

Grant Status Report / Budget Update:

The Network currently has two grants. The first grant is an 18-month Northwest Health Foundation Grant ($25,000) due to expire on June 30, 2013.  Approximately $6,000 has been expended on this grant. The second grant is a 6-month Department of Vocational Rehabilitation (DVR) Grant ($16,820.49), with funds available from July 2, 2012 through December 31, 2012. Approximately $3,000 currently remains on the DVR grant, with planned expenditures for much of the remaining funding. The work on the DVR grant is almost finished, and we are completing the reporting requirements for submission o/a December 31.

The Itemized Voucher amounting to $2,140.24 was presented to the Network Board for review and approval. The $2,140.24 includes costs of Fiscal Agent Services, Rent, Phone and Email Hosting ($240); purchase of incentives for the DVR in their meetings with transition students ($400); and Salary ($1500). Motion to approve the Itemized Voucher as presented: Randy; second: Kay. The vote was unanimous and the motion carried.   

 

ACE Online Training Status: Status has not changed since it was last reported.  Julia asked that the ACE online training password be resent to her so she can complete the training. Questions were raised on whether the prepaid scholarships awarded but not used could be reallocated to others. Some scholarships have been reallocated; however, the ACE online training contract has been renegotiated at a higher cost with new options being offered. Sharon will ask for flexibility in applying the prepaid scholarship funds to the new online training options. 

Action: Continue to follow up on the status of the ACE online training. (Sharon)

Action: Resend the ACE online training password to Julia so she can complete the training. (Sharon)

Action: Determine how the funding from the prepaid scholarships can be reused. (Sharon)

ACE Train the Trainer Training: Julia and Kay conducted the 2½ hour version of the training. Recipients of the training were Carmella, Ray, Tim, Cindy and Sharon. Kay said a 1 hour version of the training was supposed to be available and asked Sharon to check with Laura Porter to see if the 1 hour segment is available.

Action: Ask if the 1 hour version of the ACE Training is available. (Sharon)

NWHF Committee Report: Cindy Wardlow from the Kelso School District attended the NWHF meeting on December 6. We discussed the ideas she presented on how ACE could be integrated into the Kelso School System:

–         Provide ACE training to the counselors (clock hours)

–         Offer ACE training to the teachers (clock hours)

–         Include ACE score as part of the evaluation for staffing.

–         Consider the ACE score when referring services.

–         Work with students with high ACE to create a plan like the IEPs.

–         Talk about what can be done in the schools/classrooms to build resiliency to overcome ACE.

–         Couch it all not as a new program, but doing what at least partially may already be in process in a more organized way.

–         Include a 1-hour ACE presentation for October in Service Day.

–         Link ACE to the Career Choices Program.

Cindy said she is retiring at the end of this school year, and Randy Heath would be the person who could help make these things happen.

Randy said he is very interested in providing ACE training to the counselors. This would be the 3½ hour curriculum with the instructional activities. He also requested that the training include how to build resiliency in the classroom.

Action: Schedule a date for the ACE training to the counselors. Apply for the CEU’s. (Randy)

Randy said teachers are required to take a lot of training now. It will be difficult to mandate the ACE training. He suggested we offer the training to the teachers, along with CEU’s, on a week night or weekend. Those who are interested in the topic and in getting the CEU’s will attend. Randy will apply for the CEU’s.

Action: Work with Randy to find a good day/time for the ACE training for teachers. (Randy/Sharon)

Randy mentioned another opportunity for the ACE training is the teachers at the juvenile facilities. Randy said he would work with us to schedule the training for those teachers and apply for the CEU’s.

Action: Work with Randy to find a good day/time for the ACE training for teachers at the juvenile facilities. (Randy/Sharon)

Grant Opportunities:

The members agreed to pursue two grant funding opportunities:

– Projects to Address Homelessness in Cowlitz County. A Letter of Interest was submitted to express the Network’s interest to participate in Life Skills Training for homeless in Cowlitz County. The Network would offer training in ACE. The Letter of Interest was accepted and a full grant proposal was requested to be submitted by December 5. The full grant proposal was submitted on December 5. Decisions on the grant funding will be announced during the week of January 7, 2013.  

– ACE Public Private Initiative. This grant allows communities to participate in a three-year evaluation to help build understanding about community approaches and strategies that prevent and reduce ACE and their impacts on health, social, educational and economic well-being. Participating communities will receive in-depth evaluation data and expertise, access to a learning collaborative informed by the latest and best science, and up to $25,000 a year for three years. The deadline for Letters of Interest is December 31, 2012. A meeting is scheduled with the Cowlitz Psychiatry Coalition on December 14, at which time a decision will be made on whether to pursue this opportunity. Michael, Randy and Sharon plan to participate in the discussion on December 14.      

Website Update: The Network website should be updated. It was suggested a face book link be added to the website. This will be a topic of discussion at the Strategic Planning session.

Action: Include discussion of the Network website on the agenda for the Strategic Planning Session.  (Sharon)

Strategic Planning: The plan is to hold a Strategic Planning session after January 1. Michael will facilitate the session.

Action: Explore locations for a strategic planning session in the January/February timeframe. (Michael)

Action: Outline a process for a strategic planning session. (Michael)

Action: Recommend someone who can explain the advantages/disadvantages of a 501(c)3 organization and how to go about obtaining the designation. (All)

 

Feedback on Events/Upcoming Events:

-Kelso STOP Coalition. Randy announced the Coalition is planning a Town Hall meeting on the marijuana legislation on Tuesday, January 22, at 6pm at the Kelso High School Auditorium. Randy suggested the Network host a table.

 

Minutes Action Items:

Action: Continue to follow up on the status of the ACE online training. (Sharon)

Action: Resend the ACE online training password to Julia. (Sharon)

Action: Determine whether the unused scholarships can be reused. (Sharon)

Action: Ask if the 1 hour version of the ACE Training is available. (Sharon)

Action: Schedule a date for the ACE training to the counselors. Apply for the CEU’s. (Randy)

Action: Work with Randy to find a good day/time for the training for teachers. (Randy/Sharon)

Action: Work with Randy to find a good day/time for the training for teachers at the juvenile facilities. (Randy/Sharon)

Action: Include discussion of the Network website on the agenda for the Strategic Planning Session.  (Sharon)

Action: Explore locations for a strategic planning session in the January/February timeframe. (Michael)

Action: Outline a process for a strategic planning session. (Michael)

Action: Recommend someone who can explain the advantages/disadvantages of a 501(c)3 organization and how to go about obtaining the designation. (All)

Meeting Adjourned at 1:00PM:  The Next Meeting is on January 16, 2013.

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