Board Minutes: February 20, 2013: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

February 20, 2013, 11:30 – 1:00 PM

 

Present: Carmella Bender, Michael O’Neill, Kay Gunter, Randy Heath, Sybil Sides, Cindy Turpen, Ray Van Tongeren, and Sharon Weinhold. Pam Hite, Highlands Neighborhood Association, attended as a guest.

 

Excused: Julia Bishop, Tim Krueger (has requested a leave of absence from the Board)  

 

Unexcused: Karen Gidderon

 

Quorum: Yes

 

Welcome and Introductions: Carmella Bender, Board Chair, opened the meeting by welcoming the members and thanking those who participated in the Strategic Planning Session prior to the meeting. She said it was very worthwhile and expressed her appreciation to Michael for facilitating the session.  

 

Additions to the Agenda:  None.

 

January 16, 2013 Meeting Minutes: The Board members reviewed the minutes from the last meeting and the status of actions. All actions were completed. Carmella reported on an Executive Committee decision to increase the Coordinator’s hours to not more than 28 hours per week or 112 hours per month.  

Motion to approve the January meeting minutes and Executive Committee decision as presented: Ray; second: Michael. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

The Network currently has three grants and is working on a fourth. One is an 18-month Northwest Health Foundation Grant ($25,000) due to expire on June 30, 2013.  Approximately $7.500 has been expended on this grant. Another is a Department of Vocational Rehabilitation (DVR) Grant ($37,220) due to expire on September 30, 2013. Almost $19,000 has been expended. The Network was recently awarded a CowlitzCounty grant ($2,608) to provide Life Skills/Adverse Childhood Experiences (ACEs) training to persons who are homeless or at-risk of becoming homeless. The grant expires on December 31, 2013, and there is potential for the grant to be extended into 2014. The Network also is pursuing a DSHS Draw the Line grant ($2,000) to work with youth to Draw the Line between Youth and alcohol, activate youth and adults to promote norms, policies and enforcement that prevent underage drinking. The activities must be completed by May 31, 2013.

 

The Network is working with the Cowlitz Psychiatry Coalition to gain funding as part of the ACEs Public Private Initiative ($25,000/year for 3 years) to help build understanding about community approaches and strategies that prevent and reduce ACEs and their impacts on health, social, educational and economic well-being. The Cowlitz Psychiatry Coalition submitted a joint Letter of Interest in December and has since been invited, along with 17 other groups, to submit a proposal. The Request for Proposals is scheduled to be released at the end of February.

 

The Itemized Voucher amounting to $2,838.83 was presented to the Network Board for review and approval. The $2,838.83 includes costs of Fiscal Agent Services, Rent, Phone and Email Hosting ($265); purchase of Supplies for NWHF event ($162); and the Coordinator’s Salary ($2,411).

Motion to approve the Itemized Voucher as presented: Michael; second: Sybil. The vote was unanimous and the motion carried.

 

Two projects were submitted for funding.

Frank Hoetker, a former Board Member, presents ”Darby’s Story” to youth with the hope that it awakens teens to the ravages and consequences of substance abuse and inspires positive decisions regarding the use of substances. Frank requested $272.87 to purchase compasses to give to presentation attendees to remind them of Darby’s Story and keep them on the right path. He agreed to provide documentation at each presentation that can be used for match. Several Board members requested additional information about the presentation.

Motion to approve Frank Hoetker’s request for $272.87 to purchase compasses, with the understanding that Frank will provide needed documentation for match; Sybil; second: Cindy. The vote was unanimous and the motion carried.

Action: Provide information on Frank’s presentation to Board members. (Sharon)

 

Randy Heath presented a request for funding for a “learn and play night” for pre-school children at three schools in the KelsoSchool District.  KelsoSchool speech and language teachers and psychologists will host the night, which will include educational games and parenting skills.   

Motion to approve $200.00 to purchase educational materials for the Kelso School District “learn and play” program subject to receiving a written proposal that provides more details of the program and how match will be documented; Ray; second: Cindy. The vote was unanimous and the motion carried.

Action: Provide details of the “learn and play” program and plan for documenting match. (Randy)

 

ACE Online Training Status: Emails were sent to all scholarship recipients on January 25, advising them that they had 30 days to complete the training or their log in information would be invalid. One new scholarship was issued with the proviso that the course was available for 30 days.

Action: Continue to follow up on the status of the ACE online training. (Sharon)

 

NWHF Committee Report:

The Board members discussed the results of the NWHF event on February 4, ACEs Learning Lab. All agreed that the event was well attended and very successful. Chris Soderquist and Sandra Alexander did an excellent job of providing information on the Centers for Disease Control and Prevention’s (CDC) model that shows the impact of ACEs on the community and businesses and how leaders and employers can improve their economic well-being and bottom line.

 

We had a very nice turnout (49 sign ins) and a great mix of attendees, which included County Commissioners, City Council members, a Legislative Staffer, doctors, the Director of the Health Department and several supervisors, Peace Health Hospital directors and employees, school district leaders and school principals, counselors, the Director of Head Start, and business leaders. The top businesses in CowlitzCounty were represented. Additionally, there were representatives from Fred Meyer, Lowes, Home Depot, WalMart, clinics and health centers, and several small businesses. People also attended from surrounding counties.

 

We conducted an online feedback survey on 3 statements and received 23 responses (23 of 49 attendees):

Statement 1: The information presented was applicable to my job, business, or community.  16 strongly agree; 7 agree

Statement 2: The speakers were well prepared and knowledgeable.  19 strongly agree; 4 agree

Statement 3: The information presented and group discussion generated positive ideas for communities to work together to build community capacity. 12 strongly agree; 6 agree; 4 neither agree or disagree; 1 disagree.

 

We may have had a more positive response to the last statement if we had agreed to the full 4 hour lab,

 

Strategic Planning: Michael facilitated a Strategic Planning session held immediately prior to the Board meeting. The participants did a SWOT Analysis – looking at internal strengths, weaknesses, and opportunities for the Network and external challenges. The session results will be discussed at the March Board meeting.

Action: Summarize the results for discussion at the next Board meeting. (Sharon/Michael)

 

Feedback on Events/Upcoming Events:

-Town Hall on Marijuana Legislation, Jan 22.  Derek Franklin, President of the WA Association for Substance Abuse and Violence Prevention gave a very informative presentation.

-1st Annual Project Homeless Connect, Jan 24. Huge attendance; many services and vendor tables.

-Cowlitz Health Improvement Plan Forum, Jan 31. About 150 attendees participated. There were great speakers and rich conversation.

-ACEs Learning Lab, Feb 4. Summarized above.

-ACEs Training, Feb 6, Big Brothers Big Sisters. There were 22 trainees plus two instructors, Carmella and Kay. The training went very well.

-ACEs Training, Feb 15, Kelso SD. There were 16 trainees plus two instructors, Julia and Sharon. The discussion was lively, CEU’s were provided.

-Childhood Mental Health Forum, Feb 22, 10-12PM, Childhood and Adolescent Clinic. The goal was to improve communication between the organizations involved in addressing children’s/student’s mental health.

-Network Transition Team Meeting, Feb 25, February 25, Renton. Sharon will attend.

-Cowlitz AmeriCorp Network Forum, Mar 1, Lifeworks. Julia and Ray will attend.

-Building a Healthy Workforce, Mar 7, 3-8PM, Monticello Hotel. The flyer was distributed. Board members should let Sharon know if they would like to attend.

-ACEs: Impact on Wellbeing & Education, March 12, 4-7PM, Youth and Family Link.

-Day in Olympia, Thursday, Mar 14, 9-1:30PM, Olympia. (ACEs Train the Trainer). The flyer was distributed at the meeting; let Sharon know if you want to attend.

 

Minutes Action Items:

Action: Provide information on Frank’s presentation to Board members. (Sharon)

Action: Provide details of the “learn and play” program and plan for documenting match. (Randy)

Action: Continue to follow up on the status of the ACE online training. (Sharon)

Action: Summarize the results of the Strategic Planning Session for discussion at the next Board meeting. (Michael/Sharon)

 

Meeting Adjourned at 1:00PM:  The Next Meeting is on March 20, 2013

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