Board Minutes: March 20, 2013: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

March 20, 2013, 11:30 – 1:00 PM


Present: Carmella Bender, Julia Bishop, Karen Gidderon, Kay Gunter, Randy Heath, Sybil Sides, Cindy Turpen, and Sharon Weinhold. Guests attending were Rachael Hill, Highlands Neighborhood Association, and Robin Wallace, Youth and Family Link.


Excused: Michael O’Neill, Ray Van Tongeren  


Unexcused: none


Quorum: Yes


Welcome and Introductions: Carmella Bender, Board Chair, welcomed the members and guests and thanked them for their attendance and participation. She asked everyone to introduce themselves for the benefit of the guests.  


Additions to the Agenda:  None.


February 20, 2013 Meeting Minutes: The Board members reviewed the minutes from the last meeting and the status of actions. All actions were completed.

Motion to approve the February meeting minutes with one minor change: Sybil; second: Cindy. The vote was unanimous and the motion carried.


Board Membership: Rachael Hill and Robin Wallace submitted applications to become members of the Network Board.


Rachael works with the Highlands Neighborhood Association. She has excellent prior experience in helping children and families. She has attended previous Board meetings, participated in Network trainings, has a good understanding of what the Network does, and has volunteered to participate on several committees.


Robin is the Assistant Director at Youth and Family Link. She has worked with families in education, social services, and mental health, and has experience supervising programs that deliver these services to families. She sees a strong connection between the Network’s and Youth and Family Link’s goals and the outcomes we both seek to achieve.

Board members stressed that the Network Board is a working Board and emphasized the importance of attending Board meetings, participating on committees and supporting Network events. Both applicants confirmed they plan to attend meetings, participate on committees and support events.

Motion to approve Rachael’s application to become a member of the Network Board: Randy; second: Kay. The vote was unanimous and the motion carried.

Motion to approve Robin’s application to become a member of the Network Board: Sybil; second: Randy. The vote was unanimous and the motion carried.


Grant Status Report / Budget Update:

The Network currently has three grants and is working on a fourth. One is an 18-month Northwest Health Foundation Grant ($25,000) due to expire on June 30, 2013.  To date, $15,054.12 has been expended on this grant. Another is a Department of Vocational Rehabilitation (DVR) Grant ($37,220) due to expire on September 30, 2013. Almost $20,000 has been expended. A third grant is a Cowlitz County grant ($2,608) to provide Life Skills/Adverse Childhood Experiences (ACEs) training to persons who are homeless or at-risk of becoming homeless. The grant expires on December 31, 2013, and there is potential for the grant to be extended into 2014. The Network also is pursuing a DSHS Draw the Line contract ($2,000) to work with youth to Draw the Line between Youth and alcohol, activate youth and adults to promote norms, policies and enforcement that prevent underage drinking. The activities must be completed by May 31, 2013. Due to changes in contracting systems and new requirements, finalizing this contract may not be feasible.  Several suggestions were made on how we might address this dilemma.

Action: Pursue the suggested actions to address the contracting issues with Draw the Line. (Sharon)  


The Network is working with the Cowlitz Psychiatry Coalition to gain funding as part of the ACEs Public Private Initiative ($25,000/year for 3 years) to help build understanding about community approaches and strategies that prevent and reduce ACEs and their impacts on health, social, educational and economic well-being. The Coalition submitted a Letter of Interest in December and has since been invited to respond to a Request for Proposals. The proposals are due on April 30.


The Itemized Voucher amounting to $3,688.29 was presented to the Network Board for review and approval. The $3,688.29 includes costs of Fiscal Agent Services, Rent, Phone and Email Hosting ($245); costs for the NWHF event ($900); compasses for Darby’s Story ($135); and Coordinator’s Pay ($2,410).

Motion to approve the Itemized Voucher as presented: Cindy; second: Kay. The vote was unanimous and the motion carried.


ACEs Online Training Status: Login information for the ACEs online training course was cancelled for all scholarship recipients who have had their login information for more than 30 days and have not completed the training. As a result, there are more scholarships available. Several people requested scholarships during the month. Rachael and Robin requested a scholarship to complete the ACEs online training.

Action: Continue to follow up on the status of the ACE online training. (Sharon)

Action: Issue a scholarship and login information to Rachael and Robin so they can take the ACE online training. (Sharon)


Strategic Planning Outcomes: The Network held a strategic planning session on February 20. During the session, the participants reviewed the Network’s Internal Strengths, Internal Weaknesses, Opportunities, and External Threats; and then looked at possible directions the Network should take. The participants agreed to continue education and training on ACEs; increase advocacy and promotion of ACEs education; and expand opportunities for families, schools, businesses and the community to prevent and mitigate ACEs, This session was a beginning; more discussion and work will follow. 


Committee Reports:

-NWHF Planning Committee. Sasha Silveanu has been contacted to be our keynote speaker for our next NWHF event during the 2nd or 3rd week in May. She indicated interest and will respond soon. The next NWHF Planning Committee meeting will be on Thursday, March 28 at 9:30AM.

-Fashion Show and Job Fair. The committee plans to host the Fashion Show and Job Fair on Tuesday, May 14 from 4 – 7PM, at the Youth and Family Link Gym. The two primary goals will be to show appropriate and affordable clothing for a job interview and to connect job seekers with employers. The next committee meeting will be on Thursday, March 28 at 11:00AM.

-LoowittHigh School Job Fair. This event is scheduled for Monday, April 29, from 9 – 11:30AM. WorkSource is a partner in this event. The plan is to discuss skills and abilities, conduct mock interviews, and invite employers for an employer panel. This event will be discussed further on March 28.

-ACEs Presentation to Homeless. The Network partnered with Lower Columbia CAP and the Emergency Support Shelter to provide life skills training for people who are homeless or at-risk of being homeless. The Network will give ACEs training. The contract was recently signed and the partners will meet on Tuesday, March 25 to discuss the details of the training.

-ACEs Resiliency Baskets. An effort is underway to identify potential ways families, schools, businesses, and the community can prevent or mitigate ACEs. These ideas are not prescriptive, but will be used to generate discussion and other ideas during ACEs presentations and events.  


Feedback on Events/Upcoming Events:

-Network Transition Team Meeting. The transition team identified goals and objectives for 3, 6 and 12 months. The two most pressing goals are to insert language in the budget to provide funding for the Networks, and to continue the Department of Vocational Rehabilitation (DVR) partnership for another year.

-Meeting with State DVR. Several people met with the DVR Deputy Director and Director of Field Operations on February 27. The purpose was to respond to questions and discuss potential DVR funding and outcomes for 2014. The Cowlitz Community Network participated in the discussions.

-Cowlitz AmeriCorps Network Forum. Participants reviewed where AmeriCorps is hosted and where it might be hosted in the future.

-Building a Healthy Workforce. Participants reviewed how businesses, health service providers and others in the community can work together to build health and wellness in the workplace.

-ACEs: Impact on Wellbeing & Education. This presentation was well attended and offered a broad overview of ACEs.

-Day in Olympia. Several Board members participated in this ACEs Train the Trainer session. The presentation was updated and core slides were provided.


At the conclusion of the meeting, Carmella announced that Big Brothers Big Sisters is leaving CowlitzCounty and she would be resigning from the Network Board. Members expressed their sadness at her departure, appreciation for her excellent support over the past two years and her excellent work as Board Chair.


Minutes Action Items:

Action: Pursue the suggested actions to address the contracting issues with Draw the Line. (Sharon)

Action: Continue to follow up on the status of the ACE online training. (Sharon)

Action: Issue a scholarship and login information to Rachael and Robin so they can take the ACE online training. (Sharon)


Meeting Adjourned at 1:00PM:  The Next Meeting is on April 17, 2013.

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