Board Minutes: May 22, 2013: 11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

May 22, 2013, 11:30 – 1:00 PM

 

Present: Michael O’Neill, Kay Gunter, Randy Heath, Sybil Sides, Cindy Turpen, Ray VanTongeren, Robin Wallace, and Sharon Weinhold. Tina Day, Cowlitz GAL Services, and Lori Parsons, Longview Housing Authority, attended as guests.

 

Excused: Julia Bishop

 

Unexcused: Karen Gidderon

 

Quorum: Yes

 

Welcome and Introductions: Michael welcomed the Board members and guests. Introductions were made around the table.  

 

Additions to the Agenda:  Network Board Member Application, Tina Day

 

April 17, 2013 Meeting Minutes: The Board members reviewed the minutes from the last meeting and the action items.

Motion to approve the April meeting minutes as presented: Sybil; second: Robin. The vote was unanimous and the motion carried.

 

Board Membership: Tina Day submitted an application to become a member of the Network Board.  Tina has worked with youth and others all of her life to combat drug and alcohol addiction. She has served as a youth pastor, legal secretary and paralegal. She currently is a partner at Cowlitz GAL Services, which brings affordable document support regarding family law matters to CowlitzCounty. She plans to be a lawyer and wants to be an active role model in the community.

Board members emphasized the Network Board is a working Board and stressed the importance of attending Board meetings, serving on committees and supporting Network events. Tina said she is interested in joining a Board that is active and contributes to the community. The Board members were impressed with Tina’s application and background, and her interest in contributing to the community.

Motion to approve Tina’s application to become a member of the Network Board: Ray; second: Cindy. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

The Network currently has four grants. The Northwest Health Foundation (NWHF) Grant ($25,000) is due to expire on June 30, 2013. Through May, expenditures are approximately $15,000. The Department of Vocational Rehabilitation (DVR) Grant ($42,220) is due to expire on September 30, 2013. Over $22,000 has been expended. The grant was increased by $2,000 in May to fund the Draw the Line Between Youth and Alcohol Campaign. The Network is partnering with the Kalama High School Prevention Club (H.E.R.O. Club) students to conduct the campaign. Upon successful completion of the activities, which must be completed by May 31, 2013, the partners will receive $2,000 to share. A CowlitzCounty grant ($2,608) was awarded to provide Life Skills/Adverse Childhood Experiences (ACEs) training to persons who are homeless or at-risk of becoming homeless. This grant expires on December 31, 2013, and there is potential for this grant to be extended into 2014. The Network has purchased the insurance and our first training is scheduled for May 28.

 

The Cowlitz Psychiatry Coalition, of which the Network is member, submitted a proposal to gain funding as part of the ACEs Public Private Initiative ($25,000/year for 3 years) to help build understanding about community approaches and strategies that prevent and reduce ACEs and their impacts on health, social, educational and economic well-being. A decision on the proposal is expected by June 15.

 

The Network is preparing a Letter of Inquiry for a follow on NWHF Kaiser Permanente Community Fund grant to implement the plan developed during the capacity building stage. The Letter must be submitted by June 6. The Board members requested a meeting to review the DRAFT LOI and discuss the NWHF grant status and report that is due in early July.

Action: Reserve meeting space for June 3, 3-4PM to discuss the NWHF grant report and review a DRAFT LOI. (Sharon)

 

The Itemized Voucher amounting to $3,142.03 was presented to the Network Board for review and approval. The $3,142.03 includes costs of Fiscal Agent Services, Rent, Phone and Email Hosting ($250); Learn and Play Night at 3 KelsoSchools ($152); Event Location Rent and Supplies ($329); and Coordinator’s Pay ($2,411).

Motion to approve the Itemized Voucher as presented: Robin; second: Kay. The vote was unanimous and the motion carried.

 

ACEs Online Training Status: During the month, several people received a scholarship for and/or completed the ACEs online training. The contract for the training ends in September. It is uncertain whether or how it will continue.

Action: Continue to follow up on the status of the ACE online training. (Sharon)

Action: Monitor the status of the contract and report to the Board. (Sharon)

 

Review/Feedback on Events:

-ACEs Presentation to CAP Staff. Kay and Julia presented a 3 hour ACEs training session to 32 CAP staff members on April 23. After the training, several attendees requested an ACEs online training scholarship and one person signed up to be a model at our Job Fair and Fashion Show.

-LoowitAlternativeHigh School Training. The Network partnered with WorkSource, DVR, and representatives from Starbucks, Weyerhaeuser, and Express Employment Professionals on April 29, for a 2½ hour session to discuss how to include skills and abilities into a resume and interview, coach students in mock interviews, provide information about DVR, and conduct an employer panel. Participants included 20 students, 3 staff and 10 participants from WorkSource, businesses and Network. The event was very well received. One student who participated in the mock interview received a job offer from Starbucks.

-Job Fair and Fashion Show. The Network and Goodwill partnered to sponsor a 3-hour Job Fair and Fashion Show on May 14. Over 200 people participated, including 22 models and 25 businesses. The program was very well received by attendees, with every attendee stating in the feedback survey that they gained useful information and would attend again. Participation from the public was light, and Board members discussed how attendance could be improved for future events. 

-NWHF Event, Overcoming ACEs, This May 15 event was the fourth in a series to to discuss ACEs and ways CowlitzCounty should move forward to prevent and mitigate ACEs. There were 43 attendees; two keynote speakers; and considerable discussion and participation. Overall, it was an informative and productive event.

-Draw the Line Between Youth and Alcohol. The Network and Kalama HERO Club partnered to conduct a Draw the Line Between Youth and Alcohol campaign in south CowlitzCounty. The youth surveyed retail stores to see how they marketed alcohol, tobacco and nutritious food to youth. In addition, they conducted a mini social norms campaign, collected commitment cards to draw the line, contacted the Kalama Police Chief regarding the Kalama Police Department’s enforcement policy for underage alcohol use, and gave several presentations in the community. The campaign ends on May 31, with final reports due on June 14.

 

Strategic Planning Outcomes: Michael provided a brief summary of the Strategic Planning results from our meeting in February. The Board members agreed we should continue the discussion at each of the next several Board meetings to better define the Network mission and objectives.

Action: Set aside 20 minutes at future Board meetings to continue the discussion on the strategic planning outcomes. (Sharon)

 

Upcoming Events:

-ACEs Training to Homeless. Two ACEs training sessions currently are scheduled. The first is on May 28 at Love Overwhelming; the second is on June 20 at CAP. Kay and Sharon plan to conduct the first training. We are looking for other trainers. Lori said she has given training at the Corrections Department; Board members thought this would be a good opportunity for the ACEs training.

Action: Provide contact information for the Corrections Department. (Lori)

-Cowlitz Community Report Card. The unveiling of the 2012 Cowlitz Community Report Card is scheduled for May 30 at the ExpoCenter. Sharon plans to attend.

-ACEs Presentation to Emergency Shelter Staff. This 1-hour training is scheduled for June 4, 2-3PM. Kay and Sharon plan to give the presentation.

-NWHF Letter of Inquiry. The LOI for the Kaiser Permanente Community Fund Grant is due on June 6. A DRAFT will be available for review. This is very competitive. According to the NWHF, in 2012, they received a record 128 LOI’s (58 Capacity Building; 70 Implementation), invited 30 proposals, and funded 22 (11 Capacity Building; 11 Implementation).

-ACEs Presentation to Cowlitz Tribe Staff. This 3-hour training is scheduled for June 11. Kay, Randy and Sharon will participate. Randy has received approval for CEUs. He asked if there was room for KelsoSchool District staff to attend.  

Action: Notify Cowlitz Tribe Staff that approval was received for the CEUs.

Determine whether space is available to include KSD staff at the training. (Sharon)

Action: Determine if there is interest in having the Network provide ACEs training to the Castle Rock HS staffs. (Robin)

 

Sharon mentioned that Sandy Junker said a Birth to 3 Forum is scheduled for November 2, and suggested the Network provide ACEs training at the forum.

 

Robin suggested the Network look into the Lower Columbia College Career Education Options (CEO) Program to determine interest in an ACEs presentation.

Action: Contact the LCC CEO Program coordinator to see if there is an opportunity to give an ACEs presentation. (Sharon)

 

Lori expressed interest in becoming a member of the Board.

Action: Provide a Board member application form and related information to Lori. (Sharon)

 

Minutes Action Items:

Action: Reserve meeting space for June 3, 3-4PM to discuss the NWHF grant report and review a DRAFT LOI. (Sharon)

Action: Continue to follow up on the status of the ACE online training. (Sharon)

Action: Monitor the status of the contract and report to the Board. (Sharon)

Action: Set aside 20 minutes at future Board meetings to continue the discussion on the strategic planning outcomes. (Sharon)

Action: Provide contact information for the Corrections Department. (Lori)

Action: Notify Cowlitz Tribe Staff that approval was received for the CEUs.

Determine whether space is available to include KSD staff at the training. (Sharon)

Action: Determine if there is interest in having the Network provide ACEs training to the Castle Rock HS staffs. (Robin)

Action: Contact the LCC CEO Program coordinator to see if there is an opportunity to give an ACEs presentation. (Sharon)

Action: Provide a Board member application form and related information to Lori. (Sharon)

 

The meeting adjourned at 1:00PM. 

 

Next Meeting: June 19, 2013.

Leave a Reply