Board Minutes: July 17, 2013: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

July 17, 2013, 11:30 – 1:00 PM

 

Present: Michael O’Neill, Kay Gunter, Tina Day, Sybil Sides, Cindy Turpen, Ray Van Tongeren, Robin Wallace, and Sharon Weinhold. Pam Hite, Highlands Neighborhood Association, attended as a guest.

 

Excused: Julia Bishop, Randy Heath

 

Unexcused: Karen Gidderon

 

Quorum: Yes

 

Welcome and Introductions: Michael greeted the Board members and guest and welcomed their attendance and participation.   

 

Additions to the Agenda:  None

 

June 19, 2013 Meeting Minutes: The Board members reviewed the minutes from the last meeting. All of the action items were completed.

Motion to approve the June meeting minutes as presented: Sybil; second: Robin. The vote was unanimous and the motion carried.

 

Grant Status Report / Budget Update:

The Network has four grants.

-The Department of Vocational Rehabilitation (DVR) Grant ($40,220) expires on September 30, 2013. Almost $25,000 has been expended; $3,400 is committed.

 

-The Northwest Health Foundation (NWHF) Grant ($25,000), which was due to expire on June 30, 2013, received a six month no-cost extension to December 31, 2013. Approximately $18,000 has been expended on the grant. The Network has submitted a Letter of Inquiry for a follow-on NWHF Implementation Grant and will be notified by August 9 whether we were selected to submit a full proposal.

 

A CowlitzCountyGrant ($2,608) was awarded to provide Life Skills/Adverse Childhood Experiences (ACEs) training to persons who are homeless or at-risk of becoming homeless. Almost $1,000 has been expended on this grant which expires on December 31, 2013.

 -Draw the Line Between Youth and Alcohol ($2,000). The activities required by this grant have been completed. We are waiting for the cash award.

 

The Itemized Voucher amounting to $3,824.96 was presented to the Network Board for review and approval. The $3,824.96 includes costs of Fiscal Agent Services, Rent, Phone and Email Hosting ($315); Purchase of Presentation Supplies/Equipment ($349), Liability Insurance ($750), and Coordinator’s Pay ($2,411).

Motion to approve the Itemized Voucher as presented: Cindy; second: Tina. The vote was unanimous and the motion carried.

 

The Board reviewed the fiscal year budget for 2013. The budget amount includes the grant amounts: DVR ($40,220), NWHF ($25,000), Life Skills, ($2,608) and Draw the Line ($2,000) totaling $69,828. Expenditures in 2012 amounted to $20,791 resulting in a 2013 budget of $49,037.

Motion to approve the 2013 fiscal year budget of $49,037: Sybil; second: Robin. The vote was unanimous and the motion carried.

 

The Board reviewed the agreement between the Cowlitz Wahkiakum Council of Governments and Network for fiscal services, rent for office space and communication technology. The current agreement, which expired on June 30, 2013, was proposed to be extended to September 30, 2013 at the same rate. Prior to the September 30 expiration date, the Board will review the agreement in detail to determine if any adjustments should be made.

Motion to approve extension of the current agreement between the Cowlitz Wahkiakum Council of Governments and Network for three months to September 30, 2013: Robin; second: Ray. The vote was unanimous and the motion carried.

 

NWHF Follow On Actions:

At the June Board meeting, the members discussed three options to explore for this grant: 1- partner with others in the community and bring in Rob Anda, author of the original ACEs study, or another renowned ACEs researcher to speak at a community-wide event, e.g., Birth to Three Forum; 2- upgrade the Network website to share ACEs information and research, strategies to prevent and mitigate ACEs, and other learning opportunities; 3-develop a strategy to reach at-risk families, parents and children who could benefit the most by learning about ACEs, prevention and mitigation strategies.

Option 1 was explored and found to be not financially feasible. Options 2 and 3 were discussed and will be investigated further. Members reviewed the website use statistics and found website hits are constantly increasing. Several members mentioned some changes they would like to see to the website. We paid for 8 hours of website maintenance that are still available for use. A committee will meet on Thursday, July 25, 9AM to review the website in detail, identify changes that should be made and information that could be added, and discuss approaches for updating our technology equipment. Another committee will meet on Thursday, August 8 at 2PM, to develop a strategy to reach at-risk families, determine what we will offer the at-risk families, and find a catalyst to bring the families together. It was envisioned a larger group may be convened to find a comprehensive approach.

Action: Find a meeting location for Thursday, July 25, 9AM. (Sharon)

Action: Find a meeting location for Thursday, August 8, 2PM. (Sharon)

 

ACE Online Course: The course flyer was offered again and Board members were encouraged to market the course.

 

Review/Feedback on Events:

-ACEs Presentations to Homeless and At-Risk of Being Homeless. Kay and Sharon gave two presentations, one at CAP on June 20 and the other at Love Overwhelming on July 9. Three people attended each session.

-Meeting with Adam Scattergood, SW Behavioral Health. Several Board members met with Adam to exchange information. The conversation was useful; we hope to have continuing dialogue.

-Meeting to Plan Disability Employment Awareness Month. Three events for late September and October are planned. LowerColumbiaCollege plans to sponsor CJ Jones. The ARC plans to host a Sprout Film Festival. The Network, DVR and DVR Vendors are planning “Together We Can” with a focus on connecting DVR clients with businesses.

-Transition Team Meeting. The Network Transition Team met on July 11 and discussed various topics regarding the future of the Networks. Topics addressed were: Creating an Umbrella 501(c)(3), Partnering with Comprehensive Health Education Foundation (CHEF), Moving ACEs into the Business Community, Moving Resilience Forward, Discovering the Next Big Learning Trend, and Finding Business Plan Opportunities. Of particular interest to many Networks was finding potential partnerships and funding sources. A number of potential opportunities were identified that will be fleshed out further.

 

 

 

Upcoming Events:

-ACEs Presentations to Homeless or at-risk of being Homeless. Presentations are scheduled for July 23 and July 24, 9AM, at Love Overwhelming and Community House respectively.  Additional opportunities are being explored at Corrections and Mountain Ministries.

-National Night Out, August 6. Tina offered to host a table in Kalama and asked for Network marketing materials.

Action: Assemble marketing materials for the Kalama National Night Out. (Sharon)

-ACEs Presentation to Foster Care Families and Staff. Kay mentioned an opportunity to give ACEs training at the Foster Care Families meeting in August.

Action: Advise of the date/time of the Foster Care Families meeting. (Kay)

-Birth to Three Forum on November 2. The Network offered to conduct an ACEs workshop at the forum. The workshop would be for 3 hours. Randy has agreed to get approval to give CEU’s. We also could give certificates of completion.

 

Strategic Planning Outcomes: Michael presented the recommendations made by the strategic planning committee [Michael, Kay, Sybil, and Ray] regarding Advocacy/Public Education, Organizing and Mobilizing, Issue Research, and Parent/Community Engagement. The committee identified ACEs Training Opportunities and recommended ways to expand our marketing and training capability. The committee listed partners who could help us if we gain grant funding to implement a Maternal Child Health Prevention System. The committee discussed potential research areas and suggested avenues to get specific data for CowlitzCounty. And, the committee discussed the need to find ways to work more directly with at-risk youth and families. Michael asked that as Board members have other ideas, they email him so he can add them to the list. He envisions this summary as being part of new Board member orientation and ways new members can participate in the Network’s activities.

 

Minutes Action Items:

Action: Find a meeting location for Thursday, July 25, 9AM. (Sharon)

Action: Find a meeting location for Thursday, August 8, 2PM. (Sharon)

Action: Assemble marketing materials for the Kalama National Night Out. (Sharon)

Action: Advise of the date/time of the Foster Care Families meeting. (Kay)

 

The meeting adjourned at 1:00PM.

 

Next Meeting: August 21, 2013.

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