Board Minutes: June 19, 2013: 11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

June 19, 2013, 11:30 – 1:00 PM


Present: Michael O’Neill, Kay Gunter, Julia Bishop, Sybil Sides, Cindy Turpen, Ray Van Tongeren, Robin Wallace, and Sharon Weinhold. Pam Hite, Highlands Neighborhood Association, attended as a guest.


Excused: Tina Day, Randy Heath


Unexcused: Karen Gidderon


Quorum: Yes


Welcome and Introductions: Michael welcomed the Board members and thanked them for their participation. Everyone introduced themselves.  


Additions to the Agenda:  None


May 22, 2013 Meeting Minutes: The Board members reviewed the minutes from the last meeting and the action items. A couple action items were highlighted. A Corrections Department point of contact was identified and we have been given paperwork to complete prior to scheduling skills training at Corrections. Michael and Robin will determine if there is interest in having the Network provide ACEs training to the Castle Rock HS staffs during the next school year.

Motion to approve the May meeting minutes as presented: Sybil; second: Robin. The vote was unanimous and the motion carried.


Grant Status Report / Budget Update:

The Network has four grants / funding opportunities.

-The Department of Vocational Rehabilitation (DVR) Grant ($40,220) expires on September 30, 2013. Over $23,000 has been expended; $3,000 is committed.


-The Northwest Health Foundation (NWHF) Grant ($25,000) is due to expire on June 30, 2013. Through June, expenditures are approximately $17,500. A final report on the grant is due on July 31. The goal of this 18-month grant was to explore the relationships between adverse childhood experiences (ACEs), learning and success in school, worker productivity, and business success. Four major events funded by the grant brought together representatives from schools, businesses, health care providers, faith groups, organizations and the community. Group and one-on-one conversations were held between the events. The community learned about ACEs and their impacts, and strategies to prevent and mitigate them. Many volunteer hours and in-kind contributions were received demonstrating the commitment by the Board members and community to address ACEs in CowlitzCounty. This also contributed to expenditures being less than planned. The final report gives the opportunity to request a no-cost extension to the grant. The members discussed at length whether this extension should be pursued and what the best use of the remaining funds would be if that extension were approved.

Motion to request a six month no-cost extension to the NWHF grant: Sybil; second: Ray. The vote was unanimous and the motion carried.

Motion to explore and pursue in this priority, 1- partner with others in the community and bring in Rob Anda, author of the original ACEs study, or another renowned ACEs researcher to speak at a community-wide event, e.g., Birth to Three Forum; 2- upgrade the Network website to share ACEs information and research, strategies to prevent and mitigate ACEs, and other learning opportunities; 3-develop a strategy to reach at-risk families, parents and children who could benefit the most by learning about ACEs, prevention and mitigation strategies: Ray; second: Kay. The vote was unanimous and the motion carried.


-The Network, in partnership with the Kalama High School Prevention Club (H.E.R.O. Club) students conducted a Draw the Line Between Youth and Alcohol campaign. The campaign is complete and a final report was submitted. Upon satisfactory review of the report, the partners will receive up to $2,000 to share.


– A CowlitzCountyGrant ($2,608) was awarded to provide Life Skills/Adverse Childhood Experiences (ACEs) training to persons who are homeless or at-risk of becoming homeless. This grant expires on December 31, 2013. The Network conducted one training session to date, and has four more scheduled through August 3. Commitments are $962, which includes $750 for insurance.


The Itemized Voucher amounting to $4,380.59 was presented to the Network Board for review and approval. The $4,380.59 includes costs of Auditing Services, Fiscal Agent Services, Rent, Phone and Email Hosting ($280); Job Fair and Fashion Show Expenses ($441); NWHF Event on May 15 ($1,170); Other Activities ($110); and Coordinator’s Pay ($2,379).

Motion to approve the Itemized Voucher as presented: Robin; second: Cindy. The vote was unanimous and the motion carried.

Two items were presented for review/approval. The NWHF Planning Committee, at their April 11 meeting, approved paying Sasha Silveanu $500 plus mileage to be a keynote speaker at the NWHF event on May 15. A majority of the Board members were at the Planning Committee meeting and approved the expenditure. This expenditure was not presented to the full Board for approval. The Executive Committee met in February and approved increasing the Coordinator’s hours from up to 69.5 hours/month to up to 112 hours/month. This was presented and approved by the full Board at the February meeting. For clarification purposes, increasing the hours adds a continuing requirement to pay retirement benefits, which adds .0725% to the hourly pay.

Motion to approve payment to Sasha Silveanu amounting to $500 plus mileage for speaking at the NWHF event on May 15: Sybil; second: Kay. The vote was unanimous and the motion carried.

Motion to approve the increase in the Coordinator’s hours from up to 69.5 hours/month to up to 112 hours/month, with the understanding that the increase triggers a continuing requirement to pay retirement benefits: Ray; second: Cindy. The vote was unanimous and the motion carried. 


ACEs Online Course. A proposed flyer marketing the ACEs online course and offering scholarship opportunities was presented. Board members approved the flyer as presented and asked for copies so they can promote the training.

Action: Email the ACEs online training flyer to all Board members. (Sharon)


Review/Feedback on Events:

-NWHF Letter of Inquiry. The Network submitted a Letter of Inquiry on June 6 indicating interest in applying for an Implementing Grant to develop a coordinated maternal child health system in CowlitzCounty. Invitations for full proposals will be received after August 9.

-ACEs Public Private Partnership Initiative. The Cowlitz Psychiatry Coalition, of which the Network is member, submitted a proposal to gain funding as part of the ACEs Public Private Initiative ($25,000/year for 3 years) to help build understanding about community approaches and strategies that prevent and reduce ACEs and their impacts on health, social, educational and economic well-being. A decision on the proposal is expected shortly.

-Draw the Line Between Youth and Alcohol. Work is complete, report requirement is met. We are awaiting feedback on our report and funds for completing the work.

-Community Report Card. A copy of the Community Report Card was distributed for review.

-ACEs Presentation at Love Overwhelming. Kay, Cindy and Sharon presented the ACEs training on May 28. Two attendees participated in the 1 1/2 hour training.

-ACEs Presentation to Emergency Support Shelter Staff. Kay and Sharon presented the ACEs training on June 4. There were 12 participants at the 1 hour training.

-ACEs Presentation to Cowlitz Tribe Staff. Kay, Randy and Sharon presented the ACEs training with CEUs on June 11. Eleven people attended the 3 hour training.


Strategic Planning Outcomes: Michael reviewed the top three focus areas – Advocacy, Education/Training and Community/Parent Engagement – identified during our February strategic planning session. He plans to flesh out these areas one at a time. At this meeting, we looked at Advocacy and the various types of Advocacy, and began a conversation on which ones best fit the Network. Four Board members will continue the discussion on July 12.

Action: Find a meeting location for July 12, 9-10:30 AM. (Sharon)


Upcoming Events:

-ACEs Presentations to Homeless or at-risk of being Homeless. Four sessions are scheduled: June 20, 2PM at CAP; July 9, 9AM at Love Overwhelming; July 23, 9AM at Love Overwhelming; and July 24, 9AM at Community House.

-National Night Out. Board members were encouraged to check out the National Night Out activities on August 6.

-Adam Scattergood, SWWA Behavioral Health, will meet with the Network on June 26 at 11AM. Several Board members expressed interest in participating.

Action: Find a meeting location for June 26, 11AM. (Sharon)

-Early Childhood Committee, Kelso SD. Randy asked that we announce that the Early Childhood Committee is looking for a Network Board member with ACEs knowledge to participate on their committee. The committee meets 3-4 times a year, during the school year.


Minutes Action Items:

Action: Email the ACEs online training flyer to all Board members. (Sharon)

Action: Find a meeting location for July 12, 9-10:30 AM. (Sharon)

Action: Find a meeting location for June 26, 11AM. (Sharon)


The meeting adjourned at 1:00PM. 



Next Meeting: July 17, 2013.

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