Board Minutes: August 21, 2013: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

August 21, 2013, 11:30 – 1:00 PM


Present: Michael O’Neill, Kay Gunter, Tina Day, Sybil Sides, Cindy Turpen, Ray Van Tongeren, Robin Wallace, and Sharon Weinhold.


Excused: Julia Bishop, Randy Heath


Unexcused: Karen Gidderon


Quorum: Yes


Welcome and Introductions: Michael welcomed the Board members and thanked them for their attendance and participation.


Additions to the Agenda:  None


July 17, 2013 Meeting Minutes: The Board members reviewed the minutes from the July 17 meeting. They approved the minutes as presented.


Grant Status Report / Budget Update:

The Network has three grants.

-The Department of Vocational Rehabilitation (DVR) Grant ($40,220) expires on September 30, 2013. Over $27,000 has been expended; $5,000 is committed.


-The Northwest Health Foundation (NWHF) Grant ($25,000) expires on December 31, 2013. Over $18,000 has been expended on the grant.

A CowlitzCountyGrant ($2,608) was awarded to provide Life Skills/Adverse Childhood Experiences (ACEs) training to persons who are homeless or at-risk of becoming homeless. Almost $1,500 has been expended on this grant which expires on December 31, 2013.


The Itemized Voucher amounting to $2,977.37 was presented to the Network Board for review and approval. The $2,977.37 includes costs of Fiscal Agent Services, Rent, and Email Hosting ($215); Purchase of a Printer and Ink Cartridges ($370), Travel ($153) and Coordinator’s Pay ($2,239). The Board members approved the voucher as presented.


NWHF Request for Proposals: The Network was invited to submit a full proposal for a NWHF Implementing Grant. Our NWHF Project Officer, Jesse Beason, is scheduled to visit on August 22 to hear more about the grant and to respond to any questions. We have invited our grant partners: Cowlitz County Health and Human Services, Early Head Start, Children’s Home Society, Child and Adolescent Clinic, Family Health Center, Youth and Family Link, and Peace Health Birth Center to participate in the meeting. The full proposal is due electronically to the NWHF by 4PM, Thursday, September 5. Considerable time was spent discussing the strategy for the proposal.


Website/Technology Committee Report:

The Website/Technology Committee met on July 25. Participants were Michael, Robin and Tina. The committee:

v  Created a list of visual changes to be made to our website, including changing the logo, color, and spacing, and the location and order of the categories bar

v  Created a list of content changes

  • Home Page will show events in blog format; events will highlight upcoming and past events with pictures
  • About Us will list the Board members, meeting information, Member Application Form and the bylaws
  • Board Activities will include Board minutes and training opportunities
  • Resources will have a drop down and include information about ACEs, Resiliency, and our partners
  • Facebook will be added

v  Recommended the purchase of a printer and toner cartridges and a PC.

The website changes were discussed with our website designer. We ordered a printer, toner cartridges and PC.

Action: Add review of bylaws to agenda for September Board meeting. (Sharon)


Strategy Committee to Reach At-Risk Families Report:

The Strategy Committee met on August 8. Participants were Michael, Kay, Sybil, Cindy, and Robin. The committee discussed the goal and strategy:


Goal: Discuss Adverse Childhood Experiences and identify those who need resources and supports. Provide developmental screening for the children.


Define Target Population.

  1. The target population      is at-risk pregnant teens who have minimal supports and their children.      Find a way to reach fathers too.
  2. Potential locations      to find this population is through Head Start, Youth and Family Link,      Parents Place, Progress Center, Birthing Center at Peace Health, DSHS      Children’s Administration, Longview Housing Authority, Highlands      Neighborhood Association, Children’s Justice and Advocacy Center,      Commodities Distribution Groups (Lower Columbia CAP, Fish, Church Food      Banks, etc.)


Describe What We Would Like to Do.

  1. Ask the locations if      we can participate or be a guest speaker at a recurring meeting.
  2. Determine how many      attend the meetings.
  3. Identify any special      considerations.


Develop Appropriate Marketing Materials

  1. Eye catching,      informative, helpful tips
  2. Positive; focus on      prevention and resiliency
  3. Applicable to the      audience


Provide Link to Resources

  1. Create a form that      solicits individual’s feedback on resources needed
  2. Serve as a bridge to      referrals
  3. Follow Up to make      sure help was provided
  4. Continue to follow up      / provide assistance as needed


Develop Network / Contact List of Resource Providers


Review/Feedback on Events:

-ACEs Presentations to Homeless. Kay and Sharon gave presentations on July 23 and 24 and August 14. We are seeing higher interest at our presentations at Love Overwhelming and Community House.

-Meeting with Krista Goldstine-Cole, DVR. The meeting on August 5 with Krista went very well. Participants were from the Board (Cindy Turpen), two counselors from DVR, and representations from DVR Vendors, SL Start and Goodwill. Krista is preparing a report on DVR activities and visited various Networks.

-National Night out on August 6 was well attended. Cindy, Tina, Robin and Ray reported on their visits to the various sites in the county.

-In-Person Assister (IPA) Kickoff Event. Sharon attended this event hosted by the Family Health Center on August 8. Board members were interested in the insurance expansion and asked for the information provided at the meeting. A potential partnership with Youth and Family Link was discussed briefly, with more discussion to follow

Action: Email the insurance expansion information to Board members. (Sharon)

Action: Discuss further with Link to determine how the Network could work with Link in signing people up for health insurance. (Sharon)

-ACEs Presentation at Mountain Ministries. Kay and Sharon gave a presentation to Mountain Ministries on August 14. There were 27 participants and the conversation went very well.

-ACEs Presentation to DSHS/CFS Foster Parents. Kay and Julia gave a presentation to foster parents on August 15. The presentation was very well received.


Upcoming Events:

-ACEs Presentations to Homeless September 6 and 10 at Corrections and Love Overwhelming

-“Together We Can”, Thursday, September 26. All Board members are encouraged to participate.

-ACEs Workshop, Birth to 3rd Grade Forum, November 2, 9-4 at RA Long


Minutes Action Items:

Action: Add review of bylaws to agenda for September Board meeting. (Sharon)

Action: Email the insurance expansion information to Board members. (Sharon)

Action: Discuss further with Link to determine how the Network could work with Link in signing people up for health insurance. (Sharon)


The meeting adjourned at 1:00PM.


Next Meeting: September 18, 2013.

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