Board Minutes: November 21, 2013; 11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

CWCOG Meeting Room

 November 21, 2013, 11:30 – 1:00 PM


Present: Kay Gunter, Robin Wallace, Julia Bishop, Randy Heath, Michael O’Neill, Sybil Sides, and Sharon Weinhold, Network Coordinator. A guest, Pat Harrold, was present, had submitted an application form, and expressed interest in becoming a member of the Board.


Excused: Tina Day, Cindy Turpen, Ray VanTongeren


Unexcused: none


Quorum: Yes


Welcome and Introductions: Kay welcomed the Board members and our guest and thanked them for their attendance and participation.  Introductions were made.


Additions to the Agenda:  None


October 16, 2013 Meeting Minutes: The Board members reviewed the minutes from the October 16 meeting and approved the minutes as presented.


Board Membership: Pat Harrold provided information about herself and why she wanted to be a member of the Board. Pat has extensive experience helping at-risk youth and families as a Registered Nurse and business owner of a Parent Education Agency in eastern Washington and the Hawaiian Islands. She currently is the Program Director at the Child and Adolescent Clinic. She has a passion for this work and sees the work of the Network as another opportunity to help youth and families in Cowlitz County. Members were very happy to welcome Pat as a new member of the Board.   


Grant Status Report / Budget Update:

The Network grants and budget status follows:

– The Northwest Health Foundation (NWHF) Grant ($25,000) expires on December 31, 2013. Expenditures are $22,666, with $2 334 remaining. A final report on the grant outcomes is due on January 31, 2014.


-The Department of Vocational Rehabilitation has approved additional funding for the Network ($11,056). We submitted our Service Proposals, which were approved, so we can bill against the DVR funds. We were advised on November 20 that the DSHS office that has this contract with DVR will close on December 31. Options are being explored as to how to mechanically handle this funding beyond that date.


A CowlitzCountyGrant ($2,608) was awarded to Lower Columbia CAP, Emergency Support Shelter and Network to provide Life Skills/Adverse Childhood Experiences (ACEs) training to persons who are homeless or at-risk of becoming homeless. The grant expires on December 31, 2013. Expenditures are $2,467, leaving a balance of $140. Results on this grant have been very positive. To date, Kay and Sharon have given 16 presentations to homeless populations at the Community House, Love Overwhelming, Corrections, and Mountain Ministries, reaching 135 people.  We have been invited to request an extension to this grant with additional funding that would be available through 2014.


-In response to a 2014 County request for proposals, the Network partnered with the Emergency Support Shelter and requested funding to provide “relationship building” training during 2014 at the Emergency Support Shelter. We expect to hear whether the request has been approved in early 2014.


There is potential for other funding sources which are being pursued. Discussions continue with the Comprehensive Health Education Foundation (CHEF) on a partnership opportunity.  There have been several meetings with CHEF, and a Sustainability Summit is scheduled with CHEF and all of the Networks on January 21, 2014 to discuss entrepreneurial strategies and how this partnership with CHEF will work.


The Itemized Voucher amounting to $2,812.70 was presented to the Network Board for review and approval. The $2,812.70 includes costs of supplies ($80); Email Hosting ($10); Draw the Line Payments ($570); and Coordinator’s Pay ($2,153). The Board members approved the voucher as presented.


Executive Committee Membership/Responsibilities: The members reviewed the roles and responsibilities of executive committees. Board members determined that the primary roles of the Network Executive Committee will be to take action on items that need quick resolution and decision between regularly scheduled meetings. Those would primarily be fiscal matters and grant applications.  The Executive Committee will then report to the full Board at the next regularly scheduled Board meeting. To insure that Board members know when an Executive Committee decision is needed, the email subject will begin with “RESPOND IMMEDIATELY.” Executive Committee members are the Board Chair (Kay), Board Vice Chair (Robin), and Member at Large (Julia). Michael will be the alternate member. If any one of the Executive Committee members is not available to meet when needed, Michael will vote in their place.


Contract with Cowlitz Wahkiakum Council of Governments (CWCOG).

The Network Coordinator is working with the CWCOG and CowlitzCounty to transition the paperwork responsibilities – receipts, accounts payable, payroll and reports – from the CWCOG to the Network. As the Network picks up workload, the amount paid to the CWCOG will be reduced. The Network will remain in our current office space as there are no other tenants interested in the space at this time.


DVR Funding / Action Plan, Oct 1 – Sep 30, 2014:

The Network submitted final Service Proposals for the DVR funding cycle for October 1, 2013 – September 30, 2014. The Proposals were accepted and the Network can now bill against the initial funding of $11,056.


Our Service Proposals are:

-Expand communication and improve knowledge with and among school teachers, counselors and support services staff who work with individuals with disabilities who are graduating or nearing graduation.

-Increase the number of DVR clients who achieve an employment outcome and retain their employment after achieving an employment outcome.

-Improve DVR client/potential clients and their parents understanding of the system and benefits so they can make informed decisions about employment.


Community-Based Prevention Pilot Synopsis: Michael briefly discussed the Healthy Living Collaboration of Southwest Washington’s test of a strategy to improve health using a collective impact model. The approach starts in neighborhoods where community health workers can have the most impact and plants the seeds for that community to branch out into evolving regional support structures. He said meetings were being scheduled in test communities. He invited Board members to participate.


Sprout Festival: Sharon provided feedback on the Sprout Film Festival held on October 28 at LowerColumbiaCollege and the Kelso Theatre Pub. The festival showed 12 films about people with developmental disabilities and their successes. The goal was to help break the stigma of people being uncomfortable seeing people with disabilities and to “make the invisible visible.” About 100 people attended the showings.


NWHF Funding / Action Plan, Oct 1 – Dec 31, 2013:

The members spent the remaining time discussing and improving our strategy for reaching at-risk families and children and connecting them with the resources they need.


Next Meeting: December 18, 2013.

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