Board Minutes: February 19, 2014: 11:30-1:00PM

Cowlitz County Community Network

Board Meeting

 February 19, 2014, 11:30 – 1:00 PM


Present: Kay Gunter, Pat Harrold, Randy Heath, Jennifer Jackson, Julie McReary, Michael O’Neill, Ray Van Tongeren, Steve Watters, and Sharon Weinhold. Special guests were Tori Bernier, PeaceHealthBirthCenter, and Lacey Cairns, the ARC/LifeWorks.


Excused: Julia Bishop, Tina Day, Shannon Gourley, and Sybil Sides


Unexcused: None


Quorum: Yes


Welcome and Introductions: Kay welcomed the Board members and guests and asked everyone to introduce themselves.


Additions to the Agenda:  None


January 15, 2014 Meeting Minutes: The members reviewed the minutes of the January 15, 2014 Network Board meeting. The Coordinator highlighted the budget amount, which is contained in the minutes and was approved at the January Board meeting. The members expressed agreement with the budget amount shown.

Motion to approve the January 15, 2014 Network Board Minutes as presented: Ray; second: Michael. The vote was unanimous and the motion carried


Board Membership:  Tori Bernier, Manager of the PeaceHealthBirthCenter, had submitted her application for Board membership. Kay asked Tori to tell the attendees a little about herself why she is interested in joining the Board. Tori said she has been a nurse for 23 years and prior to that a teacher. She has a desire and dedication to improving the health of the community with a special interest in parents and children. Tori asked to know more about the Network and some of the work the Network is currently doing. Several Board members relayed some of the history of the Network and the projects and efforts now underway. The Board members expressed that because Peace Health is one of our NWHF grant partners, they are particularly pleased that Tori is interested in joining and working with the Board. Tori said she has a wonderful staff and wondered if they could participate in meetings and events when she is unable to do so. The Board members agreed that is acceptable. The Board members unanimously agreed to approve Tori Bernier for Board membership.


Grant Status Report / Budget Update:

Current Grants:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for development of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. The Network received the first check last week amounting to $34,482. Through January, $2,774.53 has been expended against this grant. An additional expense of $250.80 from the State of Washington Auditor for the Network’s 2012 audit was charged to our previous NWHF grant, now expired.


-Department of Vocational Rehabilitation (DVR) Funds. The Network completed and submitted Work Plans to DVR for proposed activities to support DVR clients during 2014. DVR agreed to pay $1,100 for completion of the Work Plans. Additional funding will be awarded upon approval of the Work Plans.


-Life Skills Training Grant ($2,958). Funding which extends a 2013 grant to provide life skills training to people who are homeless or at-risk of being homeless has been approved. The funding request has been submitted to the Cowlitz County Commissioners for signature. The funding will be available through December 2014.


Grant Opportunities in Process:

-Town Hall Meeting. The Network was invited by the Substance Abuse and Mental Health Services Administration (SAMHSA) to host a Town Hall Meeting during March through May 2014. The focus of the meeting is to promote and protect youth and communities from the consequences of underage drinking. The Network and partners will be eligible for a $500 stipend to help plan and host the meeting. The Kalama Safe Community Coalition and KalamaSchool District have expressed interest in partnering with the Network in hosting the Town Hall Meeting.  Confirmation of participation is due today, February 19. Members agreed this was a good way to involve youth in Network activities.

Motion to confirm intent to participate in hosting a Town Hall Meeting during March through May 2014: Ray; second: Michael. The vote was unanimous and the motion carried.


-Draw the Line Between Youth and Alcohol. The Network was invited to participate in the Let’s Draw the Line Between Youth and Alcohol (LDTL) activities. The goal is to activate youth and adults to promote the norms, policies and enforcement efforts that will prevent underage drinking in their community. Groups will receive $1,000 for completing the LDTL activities and submitting completed project reports. Previously, the Network has partnered with the Kalama High School Prevention Club (HERO Club). The intent is to partner again with the school and organizations in Kalama. Members expressed that this is another way to involve youth in Network activities. Registration closes February 28, 2014.

Motion to register to participate in LDTL in partnership with the school and organizations in Kalama: Ray; second: Michael. The vote was unanimous and the motion carried.


-Photos for NWHF.  The NWHF indicated interest in showcasing the work of past and current grantees and partners and invited the submission of photos that highlight their activities The Network submitted four photos. NWHF will pay $75 for every photo added to their photo archives. Submitters will be notified by February 28 if any of their photos were selected.


-The Network System is writing a proposal in response to a Washington State Developmental Disabilities Council request for proposals titled “Community Inclusion Brokerage.”  The goal is to increase the number of people with developmental disabilities and their families who report they are participating in community activities and have developed relationships with people in their communities who do not have a disability. Proposals are due March 10, 2014.


– 2014 Homeless Grant. In response to a 2014 Cowlitz County request for proposals, the Network partnered with the Emergency Support Shelter (ESS) and requested funding to provide “relationship building” training, e.g., trust, opportunity, communication, listening, etc., for children and mothers residing at the Emergency Support Shelter. The funding for the “relationship building” training was not approved. ESS is still very interested on the Network providing that training and is looking for other funding opportunities that would allow for that training.


The Itemized Voucher amounting to $3,015.33 was presented to the Network Board for review and approval. The $3,015.33 includes Email Hosting ($10); Washington State Audit Services for 2012 ($251); Registration for the Justice and Hope Conference ($75); Network Business License ($19); Job Announcement on Craig’s List ($25); Supplies ($58) and Coordinator’s Pay ($2,577).

Motion to approve the voucher as presented: Michael; second: Pat. The vote was unanimous and the motion carried.

Call for Committee Members: The members discussed three committee member opportunities for the immediate time. The opportunities are: NWHF Planning/Oversight Committee, DVR Opportunities, and Presentations. There was considerable discussion on the activities that are ongoing or upcoming related to each of the committee opportunities. Members were encouraged to indicate interest in participating in at least one of the committees.

ACTION: Send an email to committee members outlining the committee activities and member responsibilities, and request a response as to which committee(s) each member is interested serving on. (Sharon)


NWHF Capacity Building Grant, Final Report: The final report was submitted to the NWHF to meet the January 31, 2014 due date. The report summarized the five major events hosted by the Network during the grant period and the outcomes from the events and other activities. A financial report was included with the submission.


NWHF Implementation Grant:

-Systems/Data Analyst Contract. The Network is seeking a contractor who will develop data collection tools to assess the current maternal child health system in CowlitzCounty, analyze the data and prepare a summary report of the findings. The Network received four applications for the Systems/Data Analyst work. Two were considered to be non-responsive. Four raters completed a Candidate Evaluation Form for each of the two responsive candidates. The Board decided, because the ratings were so close, interviews should be conducted.

ACTION: Notify the two candidates that the Board would like to schedule interviews and a decision will be made immediately following the interviews. Schedule the interviews, ideally for Friday, February 21. (Sharon)


-Kick Off Forum. The members discussed the agenda, goals and objectives for the Kick Off Forum on Tuesday, February 25 for the Core Team Members. Almost all of the invitees have RSVP’d and plan to attend.

ACTION: Email a reminder and the approved agenda to the invitees. (Sharon)


Review/Feedback on Events:

-NWHF Reception, 1/17/2014. The reception was well attended by Network Board members and others. The attendees expressed appreciation for the President of the NWHF taking time to visit CowlitzCounty to learn more about the community.

-Homeless Connect, 1/23/2014. There were a substantial number of services and support available, but participation from the homeless was very light. The location was not easily accessible. Kay, Tina and Sharon volunteered at the event.

-Sustainability Summit, 1/28/2014. Participants expressed appreciation to The Comprehensive Health Education Foundation (CHEF) for hosting the summit and working with the Networks to achieve sustainability. Attendees expressed interest in a co-op framework and plan to delve more into that concept at a follow on meeting. The co-op would look for products to sell to other co-op members and others outside the co-op. Jennifer suggested that our data collection tools and evaluation process might be something that would be of interest to others.

-Resiliency & Recovery Oriented Systems of Care Forum, 1/29/2014. Kay participated and reported the forum was good but attendance was light.


Upcoming Events:

-ACEs Presentation at Corrections, February 21, 9AM.

-Justice and Hope Domestic Violence Conference, “Adverse Childhood Experiences and the Need for a Trauma Informed Nation,” Cowlitz County Expo Center, February 26, 2014. Guest Speaker, Robert Anda. Kay and Pat plan to attend.

-2014 CountyHealth Rankings, March 26, 2014. The rankings are scheduled to be released on this date.


Next Meeting: March 19, 2014.

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