Board Minutes: May 21, 2014:11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

May 21, 2014, 11:30 – 1:00 PM


Present: Kay Gunter, Pat Harrold, Tori Bernier, Julia Bishop, Tina Day, Shannon Gourley, Randy Heath, Rod McHattie, Julie McReary, Michael O’Neill, Sybil Sides, Ray Van Tongeren, Steve Watters, Lacey Cairns, Guest, and Sharon Weinhold.


Excused: Jennifer Jackson,


Unexcused: none


Quorum: Yes


Welcome and Introductions: Kay welcomed the Board members and thanked them for their attendance and participation. She was pleased that so many Board Members were available to attend the meeting.


Additions to the Agenda:  None


April 16, 2014 Meeting Minutes: The Board members had reviewed the minutes prior to the meeting. The Coordinator summarized the status and results of the actions identified in the minutes. All but one of the actions were completed, and work to complete that action is underway.

Motion to approve the April 16, 2014 Network Board Minutes as presented: Michael; second: Shannon. The vote was unanimous and the motion carried.


Grant Status Report / Budget Update:

Current Grants:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through April, grant funds received: $34,482; expenditures: $16,227.07.  [The first grant status report due May 31, 2014 will be submitted to the NWHF next week.]


-Department of Vocational Rehabilitation (DVR) Funds. Funding is provided on a contract basis for activities to assist DVR clients increase their knowledge about disability employment, strengthen their job search skills, and link to employers. Through April, grant funds received: $1,100; expenditures: $434.73. Additionally, the Network received a contract for $4,000 for a resource event “Together We Can” to be conducted in October 2014.


-Life Skills Training Grant ($2,958). This funding extends a 2013 grant through December 2014 to provide life skills training to people who are homeless or at-risk of being homeless. Through April, $1,247.60 has been expended. Of the $1,247.60, $750 paid for the annual Liability Insurance, which is required by the grant.


-Town Hall Meeting. The Network was invited by the Substance Abuse and Mental Health Services Administration to host a Town Hall Meeting ($500) to promote and protect youth and communities from the consequences of underage drinking. The Town Hall Meeting, titled “Remember the Prom”, was held on May 1, in the Kalama High School Gym. The event included skits and a café style conversation about the ways our youth can have FUN and REMEMBER THEIR PROM. While attendance could always be better, there was excellent participation by the Kalama youth in the skits and café conversations about underage drinking and access to alcohol. Expenditures for the event were $200.14; the remaining $$299.86 was given to the Kalama Safe Community Coalition, a partner in the event. Other partners were the Kalama High School HERO Club, the Kalama Police Department, and the Kalama School District.


Grant Opportunities in Process:

-Washington State Developmental Disabilities Council RFP, titled, “Community Inclusion Brokerage.” The goal is to increase the number of people with developmental disabilities and their families who report they are participating in community activities and have developed relationships with people in their communities who do not have a disability. The Network System, which included the Cowlitz Community Network and nine other Networks, submitted a proposal on March 10. No feedback or announcements have been made regarding the grant. Reporting on this grant opportunity will be discontinued.


-2014 Behavioral Health Tax Funding ($1,000,000 over two years). This funding is being directed to Child and Youth Services Focused on Prevention. As part of a larger proposal, the Network and Emergency Support Shelter (ESS) requested funding ($3,600/year for two years) to provide “relationship building” training, e.g., trust, opportunity, communication, listening, etc., for children and mothers residing at ESS. Award decisions are scheduled to be announced May 28, 2014.


-The Network joined the ARC/Life Works in submitting a proposal in response to the NWHF Request for Proposals titled: Learning Together, Connecting Communities. The goal of the grant is to strengthen the capacity of communities of people with disabilities to self-organize, and to build relationships with organizations and communities for a broader conversation about disabilities, race/ethnicity and geography. NWHF plans to provide 6-8, 12-month grants, beginning August 2014 and ending July 2015, amounting to 15,000. Award announcements are scheduled for mid-July 2014.


-The NWHF announced another grant opportunity, NWHF’s Healthy Beginnings and Healthy Communities Initiative, to help communities improve health from birth to high school, by 2020. The opportunity is for 10-month organizing grants for up to 30 communities (Fall 2014) and then 5-year funding partnerships with up to 10 communities (Fall of 2015 – 2020). The NWHF is hosting further discussion on these grant opportunities on May 28 in Ridgefield. In a conversation immediately following the meeting, it was suggested the Network attend the meeting and determine if the opportunity is a good fit for the Network.


The Itemized Voucher amounting to $5,174.43 was presented to the Network Board for review and approval. The $5,174.43 includes Systems Analyst Consultant ($1,200); Phone ($18); Email Hosting ($10); Town Hall Meeting ($500); Computer Transfer/Upgrade ($112); Supplies ($41); and Coordinator’s Pay ($3,293).

Motion to approve the voucher as presented: Sybil; second: Ray. The vote was unanimous and the motion carried.


NWHF Implementation Grant:

-Review of the Survey Responses. Pat provided a status report on the number of surveys received and the timeline for completing the analysis of the data. Twenty-one agencies completed the Agency Survey; 119 clients completed the Client Survey. The survey was closed for input on May 19; the analysis will be complete June 20.


Sybil asked if any initial results that could be shared, understanding the analysis is not complete. Sharon reported on a couple things that stood out in the early data with about 80% of the responses in.

1- In response to the question on the Client Survey, What makes it hard to get Services? 60% reported the wait list was too long and 40% cited lack of transportation.

2- In response to the question on the Client Survey, What are your thoughts on an agency asking you about challenging things you witnessed or experienced as a child? 90% said they would answer the question or reluctantly answer the question.

3- In response to the question on the Client Survey, Would you be willing to fill out a form that multiple agencies could look at? 80% said yes.

4- In response to the question on the Agency Survey, Could changing HOW you communicate client information improve the referral process, 40% said yes, 20% said no, and 40% said they were unsure. Tori remarked that in the kick-off forum, it was evident that agencies do not know enough about how other agencies communicate information or what information is available that could improve the referral process.


Sharon again cautioned this is preliminary data and we are looking forward to the analysis of the final data. Also, there were questions on the Agency Survey that asked questions on gaps and barriers in the current system and opportunities for improvement that should yield interesting ideas.


Steve questioned how we were reaching and getting the perspective of the target population that needs services but are not receiving them for various reasons, e.g., do not know about the services or where to get them. He pointed out that in the past more work was done to reach this population, but because of funding cuts that effort was reduced substantially. Several ideas were presented on how we could get this populations perspective: go through the schools, booth at the fair, etc. Michael suggested this might be a good topic for one of the work groups in the next phase of the project.


-Status of Facilitator/Design Coordinator RFP. The role of the Facilitator/Design Coordinator will be to facilitate workgroups that will address the phase one survey results, and develop a two-year work plan to improve the system of care for vulnerable mothers and children. The RFP was distributed on May 13 to Network Board members and other contacts throughout the community. A special effort was made to email the RFP to persons in and outside the community who do this kind of work. Review of proposals will begin on June 6. A committee was established to review the proposals and participate in interviews if needed.


Grant Work Plan. The analysis of the survey results will point to the areas that need further conversation, ideas, and recommendations. Workgroups will be formed to address the areas. Board members will be encouraged to participate on the workgroup(s) that are of interest to them. There was some discussion on how we could engage clients to participate on the workgroups. Tori suggested that the agencies be asked to identify clients who would be willing to participate.


An incentive, 4 $25 gift cards, was included with the Client Survey to encourage clients to participate. Immediately after the meeting, a drawing was held to determine which clients will be awarded a gift card.

Action: Contact the drawing winners and give them their incentive. (Sharon)

Network Website: The transfer of website and domain hosting to More Power Technology Group was completed in May.

Together We Can: The Network received a contract to support the event, Together We Can, in October 2014. In the past, the event was comprised of a  keynote speaker, several breakout sessions that addressed topics on how to be successful in gaining employment, e.g., resume preparation, interview techniques, etc., and activities involving employers. Planning for this year’s Together We Can has begun, with a second meeting scheduled for May 21, following this meeting. Steve asked that the group consider the Link gym as a possible location for the event; Rod suggested an evening event at Mark Morris; Julia said some churches might be willing to provide space.


Darby’s Story. Frank Hoetker gives a presentation to troubled youth about his son’s struggle with drug addiction and encourages youth to stay away from drugs. He gives compasses to attendees to remind them of Darby’s story and to stay on the right path. The Network has funded the purchase of these compasses in the past, and Frank asked if the Network would do so again. After reviewing the budget, the Board determined that the funding the Network current has is for specific purposes and they did not see a way to fund this request at this time. Steve suggested that we contact Dawn Maloney at Link to see if they might be able to provide some funding. Shannon said the Kelso STOP Coalition might be able to help. She said there was a meeting on Friday with Dawn, and that could be an item of discussion at the meeting.

Action: Contact Dawn Maloney and advise her of the request for funding. (Sharon)


Review/Feedback on Events:

-ACEs Presentations at Corrections/Love Overwhelming. Kay mentioned that Life Skills Training is scheduled for a two hour block at Corrections every week. Class sizes seem to be increasing. Participants are asking hard questions, some of which we have to discuss with others before providing an answer. Presentations at Love Overwhelming are scheduled for every other week. Kay and Sharon continue to provide the ACEs training. At the last meeting Julia suggested that we contact AmeriCorps to see if they would like an ACEs training session. The response was yes. Julia, as an AmeriCorps Program graduate, will provide that training.

-CHEF Working Group Meeting. Sharon shared interesting data that was gleaned at the meeting about health of the Network System and the System’s new relationship with the Comprehensive Health Education Foundation (CHEF).

-ACEs Presentation at the Highlands. It was one of the first sunny days of the year so attendance was lighter than hoped.

-Town Hall Meeting. The meeting was very successful with great student participation. The Spanish teacher who led the Café discussions did a wonderful job of including everyone and summarizing the key points at the end. Feedback on the meeting was very positive.

-Kelso STOP Coalition Town Hall Meeting. The focus of this event was marijuana use in High Intensity Areas, which Cowlitz County is part of. The presentations were very interesting. Many attendees signed on to the Letter to Retailers regarding alcohol theft from their stores.


Upcoming Events:

-ACEs Presentation for Bridges Program. The Juvenile Detention Center has invited the Network to give another ACEs presentation as part of the Bridges Program in June.

-ACEs Presentation at Work Source, July 24. The Network has been invited to give a two hour ACEs presentation at Work Source.

-Tina mentioned National Night Out on August 5.

-Ray commented the City of Longview is considering selling land in the Industrial Area to grow marijuana.

-Randy said there is a Community Services Fair coming up soon.

-Steve said the Link has open gym nights that are free to youth and parents in the community.




Action: Contact the drawing winners and give them their incentive. (Sharon)

Action: Contact Dawn Maloney and advise her of the request for funding. (Sharon)


Next Meeting: June 18, 2014.

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