Board Minutes: July 16, 2014: 11:30 – 1:00PM

Cowlitz County Community Network

Board Meeting

July 16, 2014, 11:30 – 1:00 PM


Present: Kay Gunter, Pat Harrold, Tori Bernier, Julia Bishop, Lacey Cairns, Jennifer Jackson, Rod McHattie, Michael O’Neill, Sybil Sides, Ray Van Tongeren, J Wylie, guest, and Sharon Weinhold.


Excused: Tina Day, Shannon Gourley, Julie McReary, Steve Watters


Unexcused: none


Quorum: Yes


Welcome and Introductions: Kay welcomed the Board members. J introduced himself to the few Board members who had not met him before.

Additions to the Agenda:  Cowlitz County Health Department’s request for a Letter of Support and in-kind contribution for their Center for Disease Control’s Partnership to Improve Community Health Grant application


June 18, 2014 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The Coordinator summarized the status of the actions identified in the minutes.  All actions except for one were completed. An Executive Summary of the Survey Analysis Report has not yet been completed, but is on the list of things to do.

Motion to approve the June 18, 2014 Network Board Minutes as presented: Ray; second: Michael. The vote was unanimous and the motion carried.


Grant Status Report / Budget Update:

Current Grants:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through June, grant funds received: $68,962; expenditures: $22,582.24. The Network received the second and last increment of funding for 2014 on July 16.


-Department of Vocational Rehabilitation (DVR) Funds. Funding is provided on a contract basis for activities to help DVR clients increase their knowledge about disability employment, strengthen their job search skills, and link to employers. Through June, grant funds received: $3,100; expenditures: $658.65..


-Life Skills Training Grant ($2,958). This funding extends a 2013 grant through December 2014 to provide life skills training for people who are homeless or at-risk of being homeless. Through June, $1,670.56 has been expended.


Grant Opportunities in Process:

-2014 Behavioral Health Tax Funding ($1,000,000 over two years). The Network partnered with the Emergency Support Shelter (ESS) and requested funding for “relationship building” training for the youth residing at the ESS. The Network was notified that $8,000 was approved for this purpose and more details will follow.


-The Network joined the ARC/Life Works in submitting a proposal in response to the NWHF Request for Proposals titled: Learning Together, Connecting Communities. The goal of the grant is to strengthen the capacity of communities of people with disabilities to self-organize, and to build relationships with organizations and communities for a broader conversation about disabilities, race/ethnicity and geography. NWHF plans to award 6-8, 12-month grants, beginning August 2014 and ending July 2015, amounting to $15,000. Award announcements are scheduled for mid-July 2014.


The Itemized Voucher amounting to $5,607.23 was presented to the Network Board for review and approval. The $5,607.23 includes the final payment on the System Analyst Consultant Contract ($2,000), expenditures for printing, ($27); phone bills for April and May ($32); Email Hosting ($10); Labor and Industries 2nd Quarter ($44); computer backup drive, ($86); meeting supplies ($90) and Coordinator’s Pay ($3,318).

Motion to approve the voucher as presented: Michael; second: Sybil. The vote was unanimous and the motion carried.


NWHF Implementation Grant:

-Facilitator/Design Coordinator Contract. The Network NWHF committee received three proposals for Facilitator/Design Coordinator. The committee evaluated the proposals and conducted two interviews. The committee selected Jaecksch Consulting, and finalized a contract on July 9. The Jaecksch’s (Marty and Sandy) were available to participate in the NWHF Grant Partner meeting on July 9.

-Feedback, NWHF Grant Partner meeting. Twenty-two attendees participated, with all partner organizations being represented. The agenda for the meeting follows:


Sharon: Welcome, introductions, agenda review
Michael: project timeline review & phase II goals
Pat: Review Survey Findings
All: questions about findings and general discussion
Michael: Workshop instructions
All: Workgroup Workshop
Sharon: Thank you and next steps


Pat gave an excellent presentation of the Agency and Client Survey results and discussion followed. Attendees reviewed and adjusted proposed workgroup configurations and recommended participants for work groups that will explore the survey results further and develop an action plan.


-Workgroup Topics/Participation. Three workgroups will address Trauma Informed Maternal Child Health (MCH) System, Outreach and Engagement, and Information Flow & Confidentiality. Marty Jaecksch will invite recommended participants to serve as workgroup members o/a July 28 and locations, days and times will be arranged. Board members were encouraged to participate on a workgroup.

ACTION: Let Sharon know which workgroup you would like to participate on. (All)


-Next Steps. Jaecksch Consulting will provide monthly updates to the NWHF Grant Committee, comprised of Michael, Steve, Tori, Ray and Pat. A recommendation was made to schedule those recurring meeting dates now.

ACTION: Schedule monthly meeting days/times for the NWHF Grant Committee to receive workgroup updates/address other topics related to the grant. (Sharon)


The Board members discussed the incentive the Network plans to offer to organizations and agencies to encourage participation. The grant anticipates that in-kind consideration also will be generated from organization and agency participation on the workgroups. There was considerable discussion on the amount of the incentive, the source of the funds for the incentive and the criteria to receive an incentive. It was agreed that the process for receiving an incentive should be simple, transparent and stand the test of audit.

ACTION: Prepare a DRAFT incentive proposal that addresses the criteria for receiving an incentive, an incentive amount and source of funds. (Sharon)


Other ideas were mentioned to encourage participation. There will be sign in sheets for each workgroup meeting.  A suggestion was made to distribute attendance data as a way to show which organizations/agencies are participating and which ones are not. Another suggestion was messaging that good participation allows organizations and agencies to better influence the final outcome.


Department of Vocational Rehabilitation (DVR) Update.

-Together We Can. Together We Can will be held on October 16, 9:30am – 2:30pm, at the Cowlitz County Event Center (Expo Center). The theme is “Ready, Set, Go to Work.” The target audience is DVR clients and their parents, special education teachers and counselors, and representatives from organizations that serve DVR clients. The invited keynote speaker is Susan Harrell, who will discuss the myths and realities of Social Security benefits and working. Often, people believe if they work, they will lose their benefits. That is not generally the case. The invited closing speaker is Eric Matthes, from the Arc of King County and President of People First of Washington. He has been asked to discuss the challenges he encountered when looking for work and working and how he overcame them. Businesses will be invited to participate. There will be an awards ceremony for Businesses who who have successfully employed DVR clients.


-Work Plans. The Network is submitting two additional work plans for DVR approval. They are Create and/or Expand Buddy Clubs (mentoring clubs) in Cowlitz County; and Information/Skills Training Series. DVR is scheduled to review the plans for approval in early August.


DVR has provided funding for Together We Can to support “current” DVR clients. The Network plans to invite other people, including potential DVR clients. The event will be free of charge to both current and potential DVR clients. After some discussion, the Board members agreed to the following. “The Network has chosen to waive the participation costs of potential DVR customers in order to align them with resources as part of their theory of change towards building resilience and capacity in the community as a whole.”

Motion to approve the statement shown above that would waive the participation costs of potential DVR customers: Julia; second: Ray. The vote was unanimous and the motion carried.


Relationship Training at Emergency Support Shelter (ESS): The Network is working with the ESS staff to develop curriculum for the training – 2 sessions for children aged 6-12 and 2 sessions for children aged 13-18. It is expected that the training will begin in September, after ESS has moved and settled in to their new location. The new location offers more space, inside and outside for activities. It is envisioned that each training session will include an activity and a message. Kay, Julia, Jennifer and Lacey expressed interest in participating in the training. Others offered great ideas on the curriculum. J mentioned he is a tutor and would be willing to tutor children at a another location.


Cowlitz County Health Department’s Request for a Letter of Support: The Cowlitz County Health Department has partnered with Cowlitz On The Move and is applying for the Partnerships to Improve Community Health grant from the Centers for Disease Control. Michael asked if the Network would be willing to provide a Letter of Support and in-kind support. The members thought it was important to participate in some way, and agreed to provide a Letter of Support and 50 hours of in-kind support over the first year of the grant period.

ACTION: Prepare and send a Letter of Support for the Health Department’s grant application indicating 50 hours of in-kind support. (Sharon)


Review/Feedback on Events:

-Life Skills Training Presentations. The Network (Kay and Sharon) continue to provide life skills (ACEs) trainings each month. Presentations are given 2-3 times per month at Corrections in addition to other locations.

-Coordination of Services Conference. Julia attended this conference, which included information on Evidence Based Programming, a Facilitation Skills Workshop, and Developmental Assets Training. Julia said it was phenomenal and brought back useful information on asset building for youth.


Upcoming Events:

-Communications Game Plan Workshop, July 17. Sharon plans to attend.

-ACEs Presentation at WorkSource, July 24. Kay and Julia are scheduled to do the presentation. They will discuss handouts with Sharon after the meeting.

-AmeriCorps Graduation, July 31. Invitation passed to Board members. If someone is available to attend, they should RSVP directly to AmeriCorps.


ACTION: Let Sharon know which workgroup you would like to participate on. (All)

ACTION: Schedule monthly meeting days/times for the NWHF Grant Committee to receive workgroup updates and address other grant related topics. (Sharon)

ACTION: Prepare a DRAFT incentive proposal that addresses the requirements for receiving an incentive, an incentive amount and source of funds. (Sharon)

ACTION: Prepare and send a Letter of Support for the Health Department’s grant application indicating 50 hours of in-kind support. (Sharon)


Next Meeting: August 20, 2014.

Leave a Reply