Board Minutes: December 17, 2014: 11:30-1:00PM

Cowlitz County Community Network
Board Meeting
December 17, 2014, 11:30 – 1:00 PM

Present: Kay Gunter, Pat Harrold, Lacey Cairns, Rod McHattie, Michael O’Neill, Ray Van Tongeren, J Wylie, special guests Christina Fiant and Lauren Henricksen, and Sharon Weinhold.

Excused: Tori Bernier, Julia Bishop, Julie McReary, Sybil Sides, and Steve Watters

Unexcused: Shannon Gourley and Jennifer Jackson,

Quorum: Yes

Welcome and Introductions: Kay welcomed our special guests and Board members and asked everyone to introduce themselves for the benefit of our guests. She said Michael will be joining the meeting a little late.

Additions to the Agenda: 2015 Network Budget

November 19, 2014 Meeting Minutes: The minutes had been sent to Board members for their review prior to the meeting. The status of actions listed in the meeting minutes were reviewed. All actions were completed.
Motion to approve the November 19, 2014 Network Board Minutes as presented: Ray; second: Rod. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through mid-December, grant funds received: $68,962; expenditures: $42,359.84.

-Department of Vocational Rehabilitation (DVR) Funds. Funding is provided on a contract basis for activities to help DVR clients increase their knowledge about disability employment, strengthen their job search skills, and link to employers. The work on the grant was successfully completed, with $255.12 remaining. Because the funding was on a contract basis, the Network can retain the unexpended balance. Reporting on this grant is complete.

-Life Skills Training Grant ($2,958). This funding extends a 2013 grant through December 2014 to provide life skills training for people who are homeless or at-risk of being homeless. Through November, $2,519.10 was expended with $438.90 remaining. A final billing of $415.75 will be submitted for December expenditures after the final presentation on December 19. Reporting on this grant is complete.

-2014 Behavioral Health Tax Funding ($8,000,000 over two years). The Network partnered with the Emergency Support Shelter (ESS) and received funding for “relationship building” training for the moms and youth residing at the ESS. The grant paperwork – curriculum, pre and post evaluation forms, flyers – have been completed and two training series have been held. Through mid-December, $905.46 has been expended. Billings have been submitted for this amount.

Potential Grant:
At the direction of the Network Board, the Network submitted a proposal for a new Life Skills Training Grant opportunity for 2015. The grant focus area of interest to the Network is Just-In-Time Life Skills Training and one on one services to individuals who have not yet or have recently entered the homeless services system. Our target area is the Cowlitz County Corrections System. The Network’s grant proposal was submitted on October 31. Grant awardees are scheduled to be notified in late December.

The Itemized Voucher amounting to $4,734.23 was presented to the Network Board for review and approval. The $4,734.23 includes expenditures approved at the last Board meeting for Jaecksch Consulting ($1,700.00); Email Hosting ($10); Travel Expenditures for a “Together We Can” Presenter ($87.68); Cowlitz County Purchasing for Phone and Printing; ($18.05); miscellaneous expenditures ($95.92); and Coordinator’s Pay ($2,822.58). In addition, $5,000.00 was deposited into the Network’s Bank Checking Account for future payroll. The total Voucher, including the $5,000.00, is $9,734.23.
Motion to approve the voucher as presented: Michael; second: Pat. The vote was unanimous and the motion carried.

There was discussion on the rational for establishing the bank checking account, which was needed due to transfer the transfer of payroll to the Network’s new Payroll Processor. Reporting on the bank checking account transactions and balance will begin in January 2015 and be part of the monthly Status Report to the Board.

There was also discussion on Unemployment Insurance and whether the Network should continue to be reimbursable for unemployment purposes (pay only if someone files for unemployment) or pay monthly into the system. Board members asked for further information and cost analysis of the two approaches.
ACTION: At the next Board meeting, provide the pros and cons and financial impacts of being reimbursable for unemployment or paying up front. (Sharon)

Approval of 2015 Network Budget:
A line item summary was presented of the Network’s 2014 Budget and Expenditures. Based on 2014 budget execution and planned revenues and expenditures in 2015, a proposed Network budget for 2015 of $75,000 was presented to the Board. The proposed budget reflects the NWHF grant funding and the 2014 Behavioral Health Tax Funding for 2015. There is flexibility to amend the budget during the year as funding sources and expenditures change.
Motion to approve the budget amounting to $75,000: Ray; second; Pat. The vote was unanimous and the motion carried.
ACTION: Submit the approved budget of $75,000 to our fiscal agent. (Sharon)

NWHF Implementation Grant:
-NWHF Interim Report. The second interim NWHF grant report was submitted to the NWHF in accordance with the requirements of the grant. Included with the report were the Survey Report, Executive Summary and Summary of Barriers and Opportunities Identified in the Workgroups and the Presentation given at the Birth to 3rd Grade Conference. We have not received feedback on the report. There was discussion on whether we should follow up with NWHF and if so, when. It was decided that it was still early and we had submitted a lot of material for review. The members agreed we should follow up in mid-January.
ACTION: Contact the Network’s NWHF Program Officer in mid-January, after she has had more time to review the Network report, to follow up on the report and to extend an invitation to attend a Network Board meeting. (Sharon)

-DRAFT Charter. The DRAFT Charter developed by the NWHF Grant Committee was presented to the Board members for review and comment. Rod pointed out that the DRAFT Charter could be improved with a title of who the Charter was for, e.g., Coalition of Agencies Serving Vulnerable Mothers and Children, and a clear purpose or goal upfront of the Coalition. It was decided the NWHF Grant Committee will meet to discuss this further.
ACTION: Invite the NWHF Grant Committee members to meet on December 22, 10:15am, Network meeting room, to discuss the Charter and make changes based on the discussion at the Board meeting. (Sharon)

A plan to gain Charter approval and buy in was presented. All agencies that participated in the NWHF grant workgroups and committee meetings will be invited to meet on January 22, 9:30 – 11:30am, at the Cowlitz County Health and Human Services meeting room, to discuss the charter and ask questions. A survey will be distributed prior to the meeting, asking the agencies to give their initial reaction to the charter and committee membership interest. At the meeting, the committees will be formed and committee goals will be addressed.
ACTION: Invite the NWHF workgroup and committee participants to meet on January 22, 10:15am, Cowlitz County Health and Human Services meeting room, to discuss the DRAFT Charter and Committee membership. (Sharon)
ACTION: Create and distribute a survey on Survey Monkey for invitee completion prior to the meeting. Compile the survey results for discussion at the meeting. (Sharon)

2014 Homeless Live Skills Training: A Final Report is being prepared on the Life Skills Training Grant. Kay and Sharon provided training several times a month at Corrections and Love Overwhelming; the Network provided quarterly presentations for the BRIDGES Program and special presentations at the Highlands, STEPS and WorkSource. Excellent feedback has been received from both trainees and agencies hosting the training. During 2014, the Network provided 35 trainings to over 313 trainees (the last training date is scheduled for December 19). This compared to 16 trainings to 135 trainees during 2013.

Relationship Building Training at Emergency Support Shelter (ESS): The second training session, a 2-day training for mom’s, took place December 11-12, 4-5pm at ESS. Kay and Sharon provided the training on Asset Building for this session. Six moms participated; 5 attended both days. The training was well received by the participants and ESS counselors. Additional training will be scheduled for 2015.

Election of Officers – January 2015: Network Board positions are open for election in January of each year. Board members are welcome to submit nominations for Board Chair and Vice Chair. Before nominating someone, Board members are asked to contact the person they plan to nominate to make sure that person is interested and willing to serve in the position.

Review/Feedback on Events:
-Poverty Simulation, December 2, PUD. The simulation, hosted by CAP, was interesting and informative about the challenges of being poor. The Network had a representative who participated in the simulation.
-Financial Reality Fair, December 16, LCC. The Fair, hosted by CAP and Fibre Federal Credit Union, was an excellent experience for WorkFirst participants to help learn financial readiness.
-School Based Health Centers. The goal of this grant, received by the Family Health Center, is to explore viability and community interest in establishing School Based Health Centers in the Longview School District.

Upcoming Events:
-Birth to 3rd Grade Forum, LCC Head Start Office, December 19, 12-1pm. The Network has been invited to provide an update on the NWHF grant.
-Love Overwhelming Open House, old Emergency Support Shelter Building, December 17, 3 – 6pm. Love Overwhelming, which will provide overnight support for people who are homeless, has invited the community to an open house. LO will open the overnight shelter in January and plans to close its current Longview location sometime thereafter.
-BRIDGES Appreciation Luncheon, January 7, 11-1pm. Purpose is to thank BRIDGES presenters, Kay, Julia and Sharon, and develop a plan for 2015.

ACTION SUMMARY:
ACTION: At the next Board meeting, provide the pros and cons and financial impacts of being reimbursable for unemployment or paying up front. (Sharon)
ACTION: Submit the approved budget of $75,000 to our fiscal agent. (Sharon)
ACTION: Contact the Network’s NWHF Program Officer in mid-January, after she has more time to review the Network report, to follow up on the report and to extend an invitation to attend a Network Board meeting. (Sharon)
ACTION: Invite the NWHF Grant Committee members to meet on December 22, 10:15am, Network meeting room, to discuss the Charter and make changes based on the discussion at the Board meeting. (Sharon)
ACTION: Invite the NWHF workgroup and committee participants to meet on January 22, 10:15am, Cowlitz County Health and Human Services meeting room, to discuss the DRAFT Charter and Committee membership. (Sharon)
ACTION: Create and distribute a survey on Survey Monkey for invitee completion prior to the meeting. Compile the survey results for discussion at the meeting. (Sharon)
Next Meeting: January 21, 2015.

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