Board Minutes: April 15, 2015: 11:30 – 1:00PM

Cowlitz County Community Network
Board Meeting
April 15, 2015 11:30 – 1:00 PM

Present: Kay Gunter, Pat Harrold, Lacey Cairns, Rod McHattie, Michael O’Neill, Sybil Sides, Ray Van Tongeren, Steve Watters, and Sharon Weinhold. Guests present were Lauren Henricksen, CCHHS, and Corporal Danielle Jenkins, LVPD.

Excused: Julia Bishop, Shannon Gourley

Unexcused: Tori Bernier, J Wylie

Quorum: Yes

Welcome and Introductions: Kay welcomed the Board members and guests and thanked them for their attendance. She asked that everyone introduce themselves for the benefit of the guests.

Additions to the Agenda: None

March 18, 2015 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The status of actions listed in the meeting minutes was reviewed and all action items were complete. There was discussion on the Strategic Plan and best approach for completing the remaining elements – Current Organization Status and Key Planning Considerations. A DRAFT of the two elements will be presented at the next Board meeting for review.
Motion to approve the March 18, 2015 Network Board Minutes as presented: Ray; second: Steve. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through mid-April, grant funds received: $94,600; expenditures: $55,598.

-2014 Behavioral Health Tax Funding ($8,000 over two years). The Network partnered with the Emergency Support Shelter (ESS) and received funding for “relationship building” training for the moms and youth residing at ESS. Through mid-April, $2,504.38 has been expended, billed and reimbursed.
-Homeless Just-In-Time Life Skills Training ($6,000 for 2015). This funding is to provide Life Skills Training at Corrections for the contract period January 1, 2015 through December 31, 2015, and may be extended for an additional 12 months based on satisfactory performance and approval of funding by the Cowlitz County Board of Commissioners. The first quarterly report was reviewed with the Board. During the first quarter, the Network provided a 4-part series of training – Money Smart – to 25 women inmates. Three participants completed all 4 sessions and received a certificate and a “second chance” at one of four financial institutions in Cowlitz County. Those who were released prior to completing all four trainings were given a list of where they can take the training to complete the series. A billing of $2,033.58 will be presented for payment along with submission of the report.
Motion to approve submission of the first quarter report: Sybil; second: Pat. The vote was unanimous and the motion carried.
ACTION: Email the first quarter report to all Board members. (Sharon)

-Grant Opportunity – Department of Early Learning (DEL) Strengthening Families WA, Capacity Building Program. The Network, in partnership with Cowlitz County Health and Human Services, responded to a request for Letters of Interest. DEL is seeking direct service programs that offer community-based and strengths-based child abuse and neglect prevention services in diverse communities in WA. The partners plan to leverage and expand on the current direct services we are offering at ESS and Corrections. Letters of Interest are due April 16, Invitations for Full Proposals will be extended on April 24; Full Applications are due May 18; Contract Awards will be announced June 1; Contract begins July 1. DEL anticipates inviting 8-10 applicants to provide full proposals and awarding 2-3.
Motion to approve submission of the Letter of Interest to DEL: Ray; second: Rod. The vote was unanimous and the motion carried.

The Itemized Voucher amounting to $6,091.59 was presented to the Network Board for review and approval. The $6,091.59 expenditures are for Cowlitz County Facilities Maintenance Department for annual rent ($1,569.54); Email Hosting ($10); Liability Insurance ($806); Trainer Incentives ($100); and Miscellaneous Expenditures ($106). In addition, $3,500 was deposited into the Network’s Bank Checking Account for payroll.
Motion to approve the voucher as presented: Sybil; second: Michael. The vote was unanimous and the motion carried.

Payroll for the period March 1, 2015 through March 31, 2015 was $3,262.43, which includes the cost of the payroll and employer taxes. Charges for payroll processing were $51.99. As of March 31, 2015, the balance in our checking account, which is used solely for payroll and payroll processing, is $3,644.10.

There was discussion about the bank account and the unanticipated miscellaneous charges, e.g., $3 for monthly bank statement. Board members were open to exploring other financial institutions to see if their services better meet our needs.
ACTION: Explore checking account services provided by other financial institutions to determine if any better meet the Network’s needs. (Sharon)

NWHF Implementation Grant:
-Each of the Charter Teams – Resource Coordination, Coordination of Care, Resiliency and Sustainability – reported on their work to date.
ACTION: Email new Charter team reports to Board members. (Sharon)

The teams submitted a list of needs to be submitted to the Leadership Group for review, prioritization and funding. The Leadership Group is scheduled to meet on Tuesday April 21, 9am. Grant partners and teams will be represented at the meeting. The needs (not in priority order) identified by the teams are:

• Expand the Resource Directory
• Provide Capability for Agencies to Input Information into the Resource Directory on a real time basis
• Develop an APP to increase accessibility.
• Interface with Resource Directory and Linking Cowlitz County
• Ability to Input Basic Intake Information that can be used by all
• Referral Notification Capability to Agencies (this could require encryption)
• Release of Information (client driven)
• Ability to Search by parameter
• Feedback Capability
• Data Retrieval Ability
• Pay for Presenters
• Pay to train other Presenters
• Printing Costs for Presentations / Resources
• Update Resources on Network Website

-Prior to the Leadership Group meeting Pat; Dawn Maloney, Youth and Family Link; and Sharon will meet with several programmers to get their ideas on how the needs can be accomplished and an idea of the cost.

-As of April 15, twenty-two organizations/agencies have signed the Community Charter. The Department of Social and Health Services joined in April. Several other organizations/agencies have expressed interest in signing the Charter.
ACTION: Continue to contact maternal and child serving agencies that have not signed the Community Charter and invite them to sign. (All)

Relationship Building at ESS: The Network has presented four trainings for youth and three trainings for moms to date. Another training for moms and youth begins next week (April 20); and one more training for moms and youth is scheduled through June 2015, when the first year of the grant ends. Feedback on the trainings from the participants and shelter personnel continues to be very positive. The trainings also receive high marks from the evaluator.

Life Skills Training at Corrections: A second Financial Responsibility / Money Smart training series began on April 10 and will be presented on the next three consecutive Fridays at Corrections. On April 3, Cover Letter/Resume Building training was conducted. This also was a topic of great interest to the participants.

Review/Feedback on Events:
-BRIDGES. Kay and Julia presented the training on March 30, and it went very well.

Upcoming Events:
-Head Start’s 50th Year Anniversary, Expo Center, 4/21.
-Pathway 2020 Community Report Card Rollout, Expo Center, 5/19.
-Restructuring. Michael reported CCHHS is restructuring and an Office of Healthy Communities is being formed. Lauren is the first member of the office.
-Children’s System of Care Community Collaborative, based on the state’s WISe program, is a Wraparound with Intensive Services for children. Pat is member.
ACTION: Provide talking points on the NWHF grant to Pat to share. (Sharon)

ACTION: Email the first quarter report to all Board members. (Sharon)
ACTION: Explore checking account services provided by other financial institutions to determine if any better met the Network’s needs. (Sharon)
ACTION: Email new Charter team reports to Board members. (Sharon)
ACTION: Continue to contact maternal and child serving agencies that have not signed the Community Charter and invite them to sign. (All)
ACTION: Provide talking points to Pat to share. (Sharon)

Next Meeting: May 20, 2015.

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