Board Minutes: May 20, 2015: 11:30 – 1:08PM

Cowlitz County Community Network
Board Meeting
May 20, 2015 11:30 – 1:08 PM

Present: Kay Gunter, Pat Harrold, Lacey Cairns, Shannon Gourley, Rod McHattie, Michael O’Neill, Sybil Sides, Ray Van Tongeren and Sharon Weinhold. Guests present were Julie Nye and Mary Summers, Cowlitz County Guidance Association-Lower Columbia Mental Health, and Latianna Gibson, Student, currently training at the Child and Adolescent Clinic.

Excused: Julia Bishop, Steve Watters

Unexcused: J Wylie

Quorum: Yes

Welcome and Introductions: Kay welcomed everyone and thanked them for their attendance and participation. She asked that everyone introduce themselves for the benefit of the guests.

Additions to the Agenda: Kay announced that Board Member Tori Bernier has accepted a position in Astoria OR at Columbia Memorial Hospital and has resigned from the Network Board. In Tori’s resignation email, she said she enjoyed the work on the Network Board immensely, reminded Network Board members that the work of the Network is very much appreciated and needed in the Community, and the Network is making a difference. Tori will be greatly missed.

April 15, 2015 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed and all action items were complete.
Motion to approve the April 15, 2015 Network Board Minutes as presented: Michael; second: Pat. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants Status:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through mid-May, grant funds received: $94,600.00; expenditures: $62,942.68.

-2014 Behavioral Health Tax Funding ($8,000 over two years). The Network partnered with the Emergency Support Shelter (ESS) and received funding for “relationship building” training for the moms and youth residing at ESS. Through mid-May, $3,131.67 has been expended and billed; $2,504.38 has been reimbursed. The initial grant period ends on June 30, 2015; funds will be fully expended.

-Homeless Just-In-Time Life Skills Training ($6,000 for 2015). This funding is to provide Life Skills Training at Corrections for the contract period January 1, 2015 through December 31, 2015, and may be extended for an additional 12 months based on satisfactory performance and approval of funding by the Cowlitz County Board of Commissioners. The first quarterly report was accepted and the invoice submitted at the end of the first quarter totaling $2,033.58 was reimbursed.

Approval of Expenditures: The Itemized Voucher amounting to $3,551.20 was presented to the Network Board for review and approval. The $3,551.20 expenditures are for Email Hosting Service ($10) and Miscellaneous Expenditures ($41.20). In addition, $3,500 was deposited into the Network’s Bank Checking Account for payroll.
Motion to approve the voucher as presented: Ray; second: Shannon. The vote was unanimous and the motion carried.

Payroll for the period April 1, 2015 through April 30, 2015 was $3,210.44, which includes the cost of the payroll and employer taxes. Quarterly LNI costs were $53.80. Charges for payroll processing were $51.99. As of April 30, 2015, the balance in the checking account, which is used solely for payroll and payroll processing, was $2,270.00.

-Grant Opportunity – Department of Early Learning (DEL) Strengthening Families WA, Capacity Building Program. The Network, in partnership with Cowlitz County Health and Human Services, responded to a request for Letters of Interest (LOI). DEL is seeking direct service programs that offer community-based and strengths-based child abuse and neglect prevention services in diverse WA communities. The partners proposed to leverage and expand on the current direct services being offered at ESS and Corrections. The Network did not receive an invitation to submit a full proposal.

-Grant Opportunity – NWHF Kaiser Permanente Community Fund (KPCF) Community Health Workers. Cowlitz County Health & Human Services invited the Network, St. John Medical Center and the Healthy Living Collaborative to partner in an effort to recruit and incubate a local community health worker workforce and create demand for the specific skills and expertise community health workers can provide. The goals are to demonstrate and document the value that a small workforce of community health workers can create for both community organizations and residents. An LOI was prepared and emailed to Board members for their review and recommendation. A strong majority recommended that the Network pursue this partnership. LOI’s were due May 1; invitations to submit full proposals will be extended on June 25.

There was discussion about the bank account and unanticipated miscellaneous charges, e.g., $3 for monthly bank statement. As requested by the Board, a visit was made to Red Canoe to determine if their services better met our needs. For small businesses, the Red Canoe does not have a minimum balance requirement, does not charge a fee for the monthly bank statement, and currently pays a .10% dividend rate on checking accounts. A savings account, with a $5 minimum balance is required. Savings accounts currently pay a .15% dividend rate. Pat asked if information was available for the services Longview Fibre Credit Union could provide and the answer was no.
ACTION: Contact Longview Fibre Credit Union to determine the services they offer for small business checking accounts. (Sharon)

NWHF Implementation Grant:
-Feedback on Leadership Group Meetings. The Leadership Group met for the first time on April 21, 2015. The goals of the meeting were for members to understand the Leadership Group responsibilities, review the project components developed by the work teams and prioritize the work to be funded, develop project milestones through the end of 2015, and plan how the group will provide ongoing coordination and support to the Community Charter work. The group was receptive to the suggestions from the teams but did not have enough information needed to make decisions. The group suggested that Laura Porter be invited to Cowlitz County to share the NEAR (Neuroscience, Epigenetics, Adverse Childhood Experiences, and Resilience) information with the Charter agencies. Another Leadership Group meeting is being planned for June, at which time the group will review the team recommendations and create an action plan through the end of the grant period.

-Updated List of Needs with Cost Estimates. Work is ongoing to link cost estimates to the needs list. For the update of the Community Resource Directory, the Longview Anti-Drug Coalition (LADC) requested that the Network provide the list of requirements for the front pages and tags. The LADC also requested that a written proposal for the work on the Resource Directory be submitted prior to their next board meeting on June 4. Michael plans to participate in the board meeting.

-Grant Report due to NWHF. A DRAFT Report to NWHF was presented to the Board members for their review and approval. This is the third report on the grant and lists the activities that have occurred since the last report in November 2014. Included with the report was the Community Charter, currently signed by 23 agencies, and an article published in the Daily News summarizing the project and thanking the partners.
Motion to approve the report, with minor changes, for submission to NWHF: Shannon; second: Michael. The vote was unanimous and the motion carried.
ACTION: Submit the grant report to NWHF. (Sharon)
ACTION: Continue to contact maternal and child serving agencies that have not signed the Community Charter and invite them to sign. (All)

Relationship Building at ESS: The Network is currently conducting its final training for the fiscal year ending June 30, 2015. During the year, the Network conducted 28 trainings for moms and youth. The training evolved in a very positive way based on comments and suggestions from the attendees, ESS staff and experiences during the training. A report has been prepared and will be presented to ESS upon completion of the final training. This was the first year of a potential two year grant. Participation in the first year was a rewarding experience for the trainers and was well received by the moms and youth.

Life Skills Training at Corrections:
-Homeless Management Information System (HMIS) Training. Kay and Sharon received HMIS training and are now approved to input entries into the system.
-Currently, the Network is providing Resume Building and Interview Training. The next Money Smart 4-class training series will begin June 5 and will continue on June 12, 19 and 26. Seven participants have completed the series and received a certificate for a “second chance” at four financial institutions in Cowlitz County.

Open Public Meetings Act: Information and training was provided to Network Board members and guests on the Washington Open Public Meetings Act as prescribed in Chapter 42.30 of the Revised Code of Washington. Network Board meetings are subject to this Act. All Network Board meetings are announced in The Daily News and the meetings are open to the public.

Letter of Support: Board members reviewed a proposed letter of support from the Network Board for a Head Start/ECEAP grant application to expand ECEAP services to six hours a day/five days a week to follow the school schedule.
Motion to approve the letter of support: Ray; second: Sybil. The vote was unanimous and the motion carried.
ACTION: Send the signed Letter of Support to Head Start/ECEAP. (Sharon)

Review/Feedback on Events:
-Head Start’s 50th Year Anniversary. Pat attended and said the event was very nicely done.
-Pathway 2020 Community Report Card Rollout. Michael participated and said the event was well attended. John Wiesman, Washington State Secretary of Health was a keynote speaker as was Chris Bailey, Lower Columbia College President; community champions were recognized; the 2015 Report Card was presented; and there was a café conversation on “How do we improve the health for Cowlitz County.” The 2015 Community Report Card can be found at cowlitzcommunityreport.org.
-Rod mentioned an article in the Seattle Times on May 19, titled “‘You are more than your mistakes’: Teachers get at roots of bad behavior. The article discusses childhood trauma and productive ways teachers can address it.

Upcoming Events:
-Leading Edge Social Media Marketing, LCC, 5/21, 7:30am
-WISe Community Meeting, PUD, 5/29, 9 – noon
-Fins of Fury Swim Camp, Kelso High School, July 6-10,

ACTION SUMMARY:
ACTION: Contact Longview Fibre Credit Union to determine the services they offer for small business checking accounts. (Sharon)ACTION: Email the first quarter report to all Board members. (Sharon)
ACTION: Submit the grant report to NWHF. (Sharon)
ACTION: Continue to contact maternal and child serving agencies that have not signed the Community Charter and invite them to sign. (All)
ACTION: Send the signed Letter of Support to Head Start/ECEAP. (Sharon)

Next Meeting: June 17, 2015

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