Board Minutes: August 19, 2015

Cowlitz County Community Network
Board Meeting
August 19, 2015 11:30 – 1:00 PM

Present: Pat Harrold, Shannon Gourley, Tim Krueger, Rod McHattie, Julie Nye, Sybil Sides, Ray Van Tongeren, Steve Watters and Sharon Weinhold. Guests Chris Rugg, Kelso School District; Grace McLaughlin, Child and Adolescent Clinic; and Sandy Southern, South Kelso Community Health Advocates, were also present.

Excused: Julia Bishop, Kay Gunter, Michael O’Neill

Unexcused: none

Quorum: Yes

Welcome and Introductions: Pat welcomed the attendees and guests and asked everyone to introduce themselves.

Board Membership: Chris Rugg submitted an application for Board Membership. Chris currently is the Director of Student Services at the Kelso School District, and was principal at Coweeman Middle School before that. Prior to working in the Kelso School District, Chris was a teacher and principal in Boulder Colorado. He’s been in the Longview-Kelso area for about 5 years.
Motion to approve Chris’s request to join the Network Board as a Board Member: Ray; second: Lacey. The vote was unanimous and the motion carried.

Additions to the Agenda: None.

July 15, 2015 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed and all action items were completed.
Motion to approve the July 15, 2015 Network Board Minutes: Shannon; second: Chris. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants Status:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through mid-August, grant funds received: $94,600.00; expenditures: $68,538. The Network has not received the second increment of funding for 2015.

-Homeless Just-In-Time Life Skills Training ($6,000 for 2015). This funding is to provide Life Skills Training at Corrections for the contract period January 1, 2015 through December 31, 2015, and may be extended for an additional 12 months based on satisfactory performance and approval of funding by the Cowlitz County Board of Commissioners. As of this time, $3,760.98 has been spent; $3,398.78 has been billed and reimbursed. The next quarterly report and billing will be submitted in October. The Network is on track to fully execute the training plan and expend the grant funds.

Approval of Expenditures: The Itemized Voucher amounting to $3,707.83 was presented to the Network Board for review and approval. The $3,707.83 expenditures are for the Copies ($27); June Phone Bill ($15), July Phone Bill ($19); Email Hosting Service ($10), and Miscellaneous Expenditures ($137). In addition, $3,500 was scheduled to be deposited into the new Network’s Bank Checking Account for payroll.
Motion to approve the voucher as presented: Ray; second: Sybil. The vote was unanimous and the motion carried.

Payroll for the period July 1, 2015 through July 31, 2015 was $3,210.44, which includes the cost of the payroll and employer taxes. Charges for payroll processing were $51.99. As of July 31, 2015, the balance in the checking account, which is used solely for payroll and payroll processing, was $3,829.

Bank Account Transfer: The transfer of the Network Bank Account to the Red Canoe Credit Union was successfully completed during July. Funds remaining in the US Bank account were returned to the Network.

NWHF Implementation Grant:
-Community Charter. Currently 24 maternal and child-serving agencies have become Charter members. Lower Columbia CAP has joined since the last update. The Cowlitz Tribe, South Kelso Community Health Advocates, Highlands Neighborhood Association and Wahkiakum County Health and Human Services have been invited to join.
ACTION: Email current Community Charter to Board members. (Sharon)
ACTION: Continue to contact maternal and child serving agencies that have not signed the Community Charter and invite them to sign. (All)

-Status of Community Resource Directory Linking Cowlitz County. A meeting was held with Technalytix on August 18 to review the progress and test the programming enhancements for the Resource Directory. Minor modifications will be made as a result of the meeting. Information that has been collected for the last several months from community organizations, agencies and groups that provide services to vulnerable mothers, their families and others can now be input into the Directory.

Plan for Community Charter Update: All Charter partners have been invited to participate in a meeting on September 15 at the Cowlitz County Health and Human Services Conference Room. The purpose of the meeting is to: Provide an update on the actions that had been identified to increase individual and community resilience, Showcase the Community Resource Directory and Announce the creation of a Speakers Bureau and availability of N.E.A.R (Neuroscience, Epigenetics, Adverse Childhood Experiences, and Resilience) Science Training for partner organizations. In addition, a plan will be presented for the remaining period of the grant. There will be a signing ceremony to celebrate the partners who have signed the Community Charter and who are working together as a coordinated system to increase access and capacity to build resiliency in the lives of vulnerable families and children in Cowlitz County.
ACTION: Email invitation to Community Charter Update to Board members. (Sharon)

Paper Tigers Movie:
-A meeting was held on July 21st to discuss plans for the showing of the Paper Tigers Movie. Topics of discussion included the movie venue, date and time of the showing(s), marketing strategy and panel discussion that would follow the showing of the movie and panel membership. Potential venues identified were the PUD Building, Kelso High School auditorium, RA Long High School auditorium and the Kelso Theatre Pub. Wednesday was determined to be the best day for the showing, and if two showings are approved, good times would be 4pm and 6:30pm. Various marketing strategies were reviewed and target audiences were identified. It was suggested that the Network could fund the costs of the marketing and of renting a venue, if necessary. Continuing Education Credits could be offered through ESD 112 to encourage teacher participation.

-While several contacts have been made, a date for the movie showing has not been provided by the movie producers. The goal is to show the movie in October.
ACTION: Continue to work to get a date approved for the showing of the Paper Tigers movie. Lock in a venue as soon as a date is identified. (Sharon)

Department of Vocational Rehabilitation (DVR) Project Proposals:
After meeting with the DVR Supervisor for Cowlitz County and discussions with Board members and local business personnel, three project proposals were submitted for funding. The target audience is students and youth between the ages of 14 and 24 who have a disability. The project proposals are:
• Together We Can. DVR, DVR vendors, teachers, students with disabilities, businesses and organizations will participate in this one-day event that will feature motivational speakers, workplace readiness workshops, instruction on self-advocacy, and sharing of success stories.
• Business Owner Gathering. Businesses who have hired transitional students and other youth with disabilities will share information and success stories with businesses who may be interested in hiring youth with disabilities. DVR and DVR vendors will be available to provide information and answer questions.
• Buddy Clubs (mentoring clubs) in Schools. The goal is to initiate/energize Buddy Clubs by inserting training and activities that will help students with disabilities improve self-advocacy and prepare for and gain employment.
Board members were given the opportunity to review and comment on the project proposals prior to submission and agreed that these projects were a good fit for the Network and community.

Rod mentioned that LCC was inviting colleges and hosting an open house for graduating seniors in late March. He suggested that LCC might be willing to host Together We Can during the same timeframe.
ACTION: Consider LCC as a potential venue for Together We Can. (Sharon)

Life Skills Training at Corrections:
-Status of Training. The Network is currently conducting Resume Building and Interview Skills Training at Corrections. The next Money Smart Series will begin on October 2.

– Review by the Council of Governments (COG). On August 17, the COG performed a site visit to review the Network’s contract, performance and reporting. Everything was found to be in order. Five desired outcomes were identified and potential ways to measure them were discussed.

Review/Feedback on Events:
-National Night Out, August 4. Sandy reported the Kelso Night Out at Tam O’Shanter Park was fun and well attended. Feedback was the Highlands event also was very well attended.
-Community Health Worker Training. Sharon attended day 1 of Community Health Worker Training Program on July 10, and is completing six weeks of online training. Presentation of case studies on August 28 completes the training.

Upcoming Events:
-Youth and Family Link has partnered with the Red Canoe Credit Union to give away school supplies on Tuesday, August 25, 10am, at the Link.
-Julie reported that Columbia Wellness will be moving from their 9th Street building as the Health Department will be moving back in. They are looking for a new location. Tentative move date is January 1, 2016.
-Julie stated that Columbia Wellness now has a nurse at the Child and Adolescent Clinic that does Care Coordination with the CAC children who have mental health diagnoses. They also have a nurse at Monticello Middle School and will work with 45 students and their parents.
-Chris said school starts in Kelso on August 31, Rod said school starts in Longview on September 2.
-Pat shared information about a Parent’s Place fund raising raffle and invited Board members to purchase a raffle ticket.

ACTION SUMMARY:
ACTION: Email current Community Charter to Board members. (Sharon)
ACTION: Continue to contact maternal and child serving agencies that have not signed the Community Charter and invite them to sign. (All)
ACTION: Email invitation to Community Charter Update to Board members. (Sharon)
ACTION: Continue to work to get a date approved for the showing of the Paper Tigers movie. Lock in a venue as soon as a date is identified. (Sharon)
ACTION: Consider LCC as a potential venue for Together We Can. (Sharon)

Next Meeting: September 16, 2015

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