Board Minutes: September 16, 2015: 11:30 – 1:00 PM

Cowlitz County Community Network
Board Meeting
September 16, 2015 11:30 – 1:00 PM

Present: Kay Gunter, Pat Harrold, Lacey Cairns, Tim Krueger, Rod McHattie, Julie Nye, Michael O’Neill, Sybil Sides, Ray Van Tongeren and Sharon Weinhold. Guests Jenn Schapman and Heather O’Shea, both from Healthy Living Collaborative South Kelso Community Health Advocates; and Doreen Wadsworth, Cowlitz County Health and Human Services, were also present.

Excused: Shannon Gourley, Chris Rugg, Steve Watters

Unexcused: Julia Bishop

Quorum: Yes

Welcome and Introductions: Kay welcomed the attendees and guests and asked everyone to introduce themselves.

Additions to the Agenda: Pat asked that the Infant Through Kindergarten Conference be added to the agenda. The order of discussion of the agenda items was also changed.

August 19, 2015 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed and all action items were completed.
Motion to approve the August 19, 2015 Network Board Minutes: Ray; second: Michael. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants Status:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through mid-August, grant funds received: $120,238.30; expenditures: $71,700.96. The expenditures do not reflect the costs of recent work to expand and improve the Community Resource Directory and create the N.E.A.R. presentation request form.

-Homeless Just-In-Time Life Skills Training ($6,000 for 2015). This funding is to provide Life Skills Training at Corrections for the contract period January 1, 2015 through December 31, 2015, and may be extended for an additional 12 months based on satisfactory performance and approval of funding by the Cowlitz County Board of Commissioners. As of this time, $4,140.33 has been spent; $3,398.78 has been billed and reimbursed. The next quarterly report and billing will be submitted in October. The Network is on track to fully execute the training plan and expend the grant funds.

Approval of Expenditures: The Itemized Voucher amounting to $3,763.57 was presented to the Network Board for review and approval. The $3,763.57 expenditures are for Email Hosting Service ($10); Web Consulting ($22); and Miscellaneous Expenditures ($232), which includes the cost of two Network Board meetings, the Community Charter celebration, and numerous other meetings. In addition, $3,500 was deposited into the Network’s checking account for payroll.
Motion to approve the voucher as presented: Ray; second: Sybil. The vote was unanimous and the motion carried.

Payroll for the period August 1, 2015 through August 31, 2015 was $3,210.44, which includes the cost of the payroll and employer taxes. Charges for payroll processing were $51.99. As of August 31, 2015, the balance in the checking account, which is used solely for payroll and payroll processing, was $6,229. The payment of the August payroll was not reflected in the statement.

Paper Tigers Movie:
-Doreen summarized the discussions that took place at the Paper Tigers movie committee meeting on September 11. Doreen, Julie, Rod, Chris and Sharon participated in the meeting. The movie producer has contracted with Tugg Inc. to market and handle requests to show the movie. The movie is 102 minutes long. A purchase of a license is required to show the movie. The cost of the license is $200 plus $32 for shipping for one showing and $300 plus $32 for two showings. A PR Kit is included with the cost of the license. The committee suggested two showings at the RA Long Auditorium on Wednesday, October 28, with one showing at either 4 or 4:30pm, to accommodate teachers, and a second at 6:30 or 7pm. The committee suggested that a panel discussion follow each showing. The committee requests that the Board fund the cost of the two movie showings at RA Long on October 28.

-Board members agreed the movie fits within the scope of the NWHF grant as it addresses ACEs and resiliency for a vulnerable population, including the population that is the focus of the grant. Due to the length of the movie, it was suggested there be two showings with one panel discussion between the two showings. Movie attendees would have an opportunity to participate in the panel discussion either before or after the showing they plan to attend. Rod reported that the RA Long Auditorium is available on October 28 and the auditorium has the technical and screen capability for the movie. The cost of using the RA Long auditorium is $157 per hour, but Rod thought we may be able to negotiate the cost. Paperwork is needed to gain approval to use the auditorium. Pat remarked that the high side cost of purchasing the licenses and using the auditorium would be about $1,300. The $1,300 would not include the cost of marketing, etc. Jenn and her group expressed interest in joining the committee and helping with the marketing.
Motion for the Network to fund the purchase of two licenses at a cost of $332 and to pay for the cost of showing the Paper Tigers movie at the RA Long Auditorium on October 28: Ray; second Sybil. The vote was unanimous and the motion carried.
ACTION: Purchase two licenses to show the movie at the cost of $332. (Sharon)
ACTION: Complete and submit the paperwork to gain approval to use the RA Long Auditorium on October 28, 2015. (Rod and Sharon)
ACTION: Convene a meeting of the Paper Tigers movie committee to develop the marketing strategy and materials, and the composition of the panel. Invite Jenn and the South Kelso group to participate in the meeting. (Sharon and Doreen)

Department of Vocational Rehabilitation (DVR) Project Proposals: The contracting specifics for the DVR Project Proposals have not yet been determined by DVR. It is expected that this may not happen for several months. These projects will be on hold until we receive a definitive response from DVR.

Life Skills Training at Corrections: The Network is currently conducting a Money Smart 4-part training series which began on September 4 and will run through September 25. A recent change in Corrections policy addressing the safety and security of instructors has limited the number of eligible class attendees and reduced the size of our classes. We have presented our concerns about the smaller class sizes and will continue to have dialogue with Corrections officials to expand the eligible attendee base for our classes.

NWHF Implementation Grant:
-The Community Charter update and signing ceremony on September 15 was well attended. Our NWHF Community Engagement Officer participated. Twenty of our twenty-seven partner organizations were represented, many by organization heads.
-In addition to celebrating our 27 partner organizations, topics addressed included the recently updated and expanded Community Resource Directory (which includes about 500 resources) now available on www.linkingcowlitzcounty.org; the new N.E.A.R. (Neuroscience, Epigenetics, Adverse Childhood Experiences (ACEs), and Resilience) Speakers Bureau and opportunity to request presentations by trained speakers at www.cowlitzcommunitynetwork.com; the planned showing of the Paper Tigers Movie; the Collective Community Capacity Survey developed by Mathematica Policy Research for Cowlitz County; the Resiliency Strategies and Trauma Informed Care Best Practices available at www.cowlitzcommunitynetwork.com; and next steps, which include:
• Refinements to websites www.linkingcowlitzcounty.org and www.cowlitzcommunitynetwork.com based on feedback from partners and clients.
• A Handbook for the Community Resource Directory, which includes information on how to access and use the Directory, how to obtain or change a password, how to update information, how to use the new search capabilities, and more.
• Training for staff on how to use the Community Resource Directory.
• One or two Community N.E.A.R. training events in 2016. This will be in addition to other requested staff and group trainings.
• Review and follow up actions based on the results of the Community Capacity Survey.
• A retreat (tentatively in February 2016) to discuss ways to continue and improve the work we have begun.
-Other ideas presented at the meeting were: to respond to the 6-part series in the Daily News on the cost of drug abuse in Cowlitz County with the positive activities that are happening in the community; improve Communication with newsletters, emails and/or texting; provide more information on the ACEs test, when to administer it, to who, and how the results can be used; and combine or add Wahkiakum County resources to the Community Resource Directory because of the close link between the counties. Michael suggested that some of these ideas be addressed in more detail by the NWHF Grant Committee.
-Board members discussed the immediate actions that should be taken following the celebration to keep the momentum going. It was suggested that an email be sent to all Community Charter members that thanks the attendees for their participation, lists the next steps presented and discussed at the celebration, and advises them of the scheduled date, time, and location of the showings of the Paper Tigers movie.
ACTION: Prepare/send an email to all Community Charter members that thanks the attendees for their participation, lists the next steps, and advises them of the scheduled date/time and location of the Paper Tigers movie showings. (Sharon)
ACTION: Combine or add Wahkiakum County resources to the Community Resource Directory. (Sharon and Dawn Maloney, Youth and Family Link)
ACTION: Schedule a meeting of the NWHF Grant Committee to address the ideas presented at the Community Charter update and celebration. (Sharon)

Review/Feedback on Events:
-Youth and Family Link and Red Canoe Credit Union school supply give away on August 25 was a success.

Upcoming Events:
-Infant Through Kindergarten Coalition meeting, September 18, Head Start. Sharon provides a NWHF grant update at each of these quarterly meetings.
-N.E.A.R. presentation, Friday, September 18, 1pm, Youth and Family Link.
-Cowlitz Tribe Vocational Rehabilitation Program “Meet and Greet”, Wednesday, September 30, Cowlitz Tribe Medical Clinic
-Showing of the movie Paper Tigers, Wednesday, October 28, RA Long Auditorium.
-Fourth Annual Infant Through Kindergarten Conference, Saturday November 14, LCC. The theme is “Let’s Give Them Something to Talk About.” The Network will prepare a NWHF Grant Update to distribute at the conference.

ACTION SUMMARY:
ACTION: Purchase two licenses to show the movie at the cost of $332. (Sharon)
ACTION: Complete and submit the paperwork to gain approval to use the RA Long Auditorium on October 28, 2015. (Rod and Sharon)
ACTION: Convene a meeting of the Paper Tigers movie committee to develop the marketing strategy and materials, and the composition of the panel. Invite Jenn and the South Kelso group to participate in the meeting. (Sharon and Doreen)
ACTION: Prepare/send an email to all Community Charter members that thanks the attendees for their participation, lists the next steps, and advises them of the scheduled date/time and location of the Paper Tigers movie showings. (Sharon)
ACTION: Combine or add Wahkiakum County resources to the Community Resource Directory. (Sharon and Dawn Maloney, Youth and Family Link)
ACTION: Schedule a meeting of the NWHF Grant Committee to address the ideas presented at the Community Charter update and celebration. (Sharon)
Next Meeting: October 21, 2015

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