Board Minutes: November 18, 2015: 11:30 – 1:20PM

Cowlitz County Community Network
Board Meeting
November 18, 2015 11:30 – 1:20 PM

Present: Kay Gunter, Pat Harrold, Julia Bishop, Lacey Cairns, Tim Krueger, Rod McHattie, Julie Nye, Michael O’Neill, Chris Rugg, Sybil Sides, and Sharon Weinhold. Guests Jeane Conrad, PeaceHealth/St. John Medical Center; Kalei LaFave, Community; Doreen Wadsworth, Cowlitz County Health and Human Services; and Jenn Schapman, Heather O’Shea and Sandy Southerland, South Kelso Community Health Advocates, were also present.

Excused: Ray Van Tongeren, Steve Watters

Unexcused: none

Quorum: Yes

Welcome and Introductions: Kay welcomed the attendees and guests and invited everyone to introduce themselves.

Additions to the Agenda: none

Board Membership:
-Jeane Conrad submitted an application for Board Membership. Jeane is the Director of Patient Support and Community Services at the PeaceHealth St John Medical Center. She has worked in healthcare for 25 years and has been actively engaged in the community on a professional and personal level. She is a member of numerous boards and committees, and will bring experience, dedication and energy as a member of the Board.
Motion to approve Jeane’s request to join the Network Board as a Board Member: Michael; second: Pat. The vote was unanimous and the motion carried.

– Shannon Gourley submitted a resignation letter stating she will be attending graduate school full time, the demands of which will not allow time for participation on the Board. She said she enjoyed her time on the Board and highly values the work of the Network and the many partners dedicated to improving our community.

October 21, 2015 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed; all action items were completed.
Motion to approve the October 21, 2015 Network Board Minutes: Sybil; second: Pat. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants Status:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through November, grant funds received: $120,238.30; projected expenditures through the end of the 2015: $88,489.

-Homeless Just-In-Time Life Skills Training ($6,000 for 2015). This funding is to provide Life Skills Training at Corrections for the contract period January 1, 2015 through December 31, 2015, and may be extended for an additional 12 months based on satisfactory performance and approval of funding by the Cowlitz County Board of Commissioners. As of this time, $5,050.77 has been spent; $4,733.65 has been billed and reimbursed. The Network is on track to fully execute the training plan and expend the grant funds by the end of the grant period.

Approval of Expenditures: The Itemized Voucher amounting to $6,656.56 was presented to the Network Board for review and approval. The $6,656.56 expenditures are for September Phone Bill ($14); Email Hosting Service ($10); Linking Cowlitz County expansion and upgrade ($2,970.00); Registration for the Birth to Kindergarten Conference ($30) and Miscellaneous Expenditures ($133). In addition, $3,500 was deposited into the Network’s checking account for payroll.
Motion to approve the voucher as presented: Rod; second: Sybil. The vote was unanimous and the motion carried.

Payroll for the period October 1, 2015 through October 31, 2015 was $3,210.44, which includes the cost of the payroll and employer taxes. Payroll processing charges were $51.99. As of October 31, 2015, the balance in the checking account, used solely for payroll and payroll processing, was $4,592.57.

NWHF Implementation Grant:
-The fourth NWHF Interim Report on our Kaiser Community Fund Grant Project “Coordinated Prevention Systems for Healthy Starts,” is due November 30. The basis of the report will be the Talking Paper on our accomplishments during 2015 and next steps. A DRAFT of the report will be shared with Board members for comment early next week.
ACTION: Share DRAFT of NWHF Interim Report with Board members. (Sharon)
-As a result of a conversation with Daily News reporter, Brooks Johnson, on October 9, an article was published in the Daily News on October 22 that addresses the Network’s and community partner’s role in changing the dialogue on drug and alcohol abuse. This was a response to the series of six articles in the Daily News on the adverse impact of drugs in the community. The article recognizes that those behaviors (drug and alcohol abuse, crime, teen pregnancy) are symptoms of other things that have gone on in a person’s life, and addresses adverse childhood experiences, resiliency and ways the community and individuals can become involved to increase resiliency.
-Work is continuing on the Community Resource Directory. Passwords will be issued in December that will allow organizations and groups to update their information as changes in their organization occur. This will help to keep the Directory up to date.
-Board members and guests discussed a proposed Retreat in early 2016 to get feedback on the Community Directory, review the Community Capacity survey results and new data available for Cowlitz County, and discuss next steps and sustainability. Agreement was reached that the Retreat will be held during the last full week in February at a date to be determined. Charter member organizations will be invited to participate in a 5-6 hour session that will include presentations, activities and possibly café conversations. It was suggested that Laura Porter be invited to participate.
ACTION: Send out a doodle poll asking Charter Members which day during the last full week in February would be best for them. (Michael / Sharon)
ACTION: Secure a venue for the Retreat after the doodle poll results are in. (Sharon)

Paper Tigers Documentary:
-Doreen provided feedback on the Paper Tigers screenings on October 28. A total of 197 people attended the two showings, many staying for the panel discussion between the showings. She shared the results of a feedback survey that was emailed to the attendees who provided email addresses. Forty-six responses had been received to date. The responses were overwhelmingly positive on the movie and the panel discussion. More than half of the responses indicated they would be willing to join a coalition to further ACEs work. There were a number of great recommendations on how Cowlitz County should move forward to address ACEs.
ACTION: When available, share the complete Paper Tiger feedback survey results with Board members. (Sharon)
-A Paper Tigers panel was hosted by the producer of the movie Paper Tigers on Monday, November 16 in New York City. Panelists included the producer, people from the New York School System that is trying to improve school attendance and success rates, and one of the students that attended Lincoln High School and was featured in the movie. The panel was taped and is available at http://livestream.com/TheNewSchool/paper-tigers-panel-discussion-with-the-filmmaker.
-A discussion Guide is available for the Paper Tigers movie at http://static1.squarespace.com/static/55c663a7e4b0760916a39e84/t/562fbe7ae4b09bc8fd9d8e39/1445969530461/PT+Discussion+guide.pdf. The producer is working on another movie on Resiliency that will be released in 2016.

APPI Collective Community Capacity Survey. The Casey Foundation and Mathematica Research expressed their appreciation for Cowlitz County’s participation in the survey. Results will be provided when they are available.

Department of Vocational Rehabilitation (DVR) Project Proposals: The contracting specifics for the DVR Project Proposals still have not been determined by DVR. These projects will be on hold until we receive a response from DVR.

Life Skills Training at Corrections: At the Board’s request, the Network submitted an application to renew the Life Skills Training contract at Corrections for $6,000 for 2016. The application states that the Network has provided training to more than 150 women and referred almost 40 women who said they were homeless or at-risk of being homeless upon release from Corrections to the Coordinated Entry Assessment System. The Corrections staff and women receiving the training strongly support continuation of the training. Committees to review the renewal applications are being created by the County. A time was not stated as to when we will learn of the outcome of our renewal application.

Review/Feedback on Events:
-Birth to Kindergarten Conference, November 14. Doreen and Sharon attended the Conference. The Network had an information table and made some good contacts.

Upcoming Events:
-Interagency Coordinating Council, November 20, Progress Center. Due to training at Corrections at the same time, Lacey will share information about the Network.
-Child and Adolescent Clinic Grant Celebration, December 4. The Network received an invitation to share a 3-5 minute presentation on how the Network and Child and Adolescent Clinic have collaborated on the Community Charter and ACEs project. Also present will be the Washington Department of Health’s grantee leads, Washington Chapter of the American Academy of Pediatrics grantee partners, and many other organizations from Cowlitz County.
-Barnes School is hosting a screening of the movie Paper Tigers on November 18.
-Life Works/The ARC of Cowlitz County is presenting an IEP and 504 Training Series for Families on Monday, December 7 and Monday, December 14. The goal is to help families with children with developmental and intellectual disabilities.
-Live Works/The ARC of Cowlitz County is hosting a Parent to Parent Helping Parent Volunteer Training on Friday, January 22, 10am-4pm, to provide support and guidance to other families with a child with a developmental and/or intellectual disability.
-The American Heart Association Walk will take place on May 14. Jeane is looking for volunteers to help plan the walk.
-Wallace Elementary School is seeking 7-8 volunteers to watch the kids at the school before breakfast.
-The Kelso Community Health Advocates presented themselves to the Kelso City Council. They had an opportunity to meet with the new council members and share information about their program.
-The Cowlitz County Health Department and Longview and Kelso School Districts received a Kaiser Permanente Community Fund grant for school gardens.

ACTION SUMMARY:
ACTION: Share DRAFT of NWHF Interim Report with Board members. (Sharon)
ACTION: Send out a doodle poll asking Charter Members which day during the last full week in February would be best for them. (Michael / Sharon)
ACTION: Secure a venue for the Retreat after the doodle poll results are in. (Sharon)
ACTION: When available, share the complete Paper Tiger feedback survey results with Board members. (Sharon)
Next Meeting: December 16, 2015

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