Board Minutes: December 16, 2015: 11:30 – 1:00PM

Cowlitz County Community Network
Board Meeting
December 16, 2015 11:30 – 1:00 PM

Present: Kay Gunter, Pat Harrold, Julia Bishop, Lacey Cairns, Tim Krueger, Michael O’Neill, Steve Watters, Ray VanTongeren and Sharon Weinhold. Special guests Sue Tinney, Grays Harbor/Cowlitz RSN, and Kalei LaFave, Community, were also present.

Excused: Jeane Conrad, Rod McHattie, Sybil Sides

Unexcused: Julie Nye, Chris Rugg

Quorum: Yes

Welcome and Introductions: Kay welcomed the attendees and guests and, for the benefit of our guests, invited everyone to introduce themselves. Kay announced that the agenda topics will be switched around a bit so Sue could begin by sharing information about the Family Youth System Partner Round Table with the Board.

Additions to the Agenda: It was announced that annual elections for Board Chair and Vice Chair will take place during the January Board meeting. Anyone interested in either of the positions should let Sharon know prior to the next Board meeting.

Family Youth System Partner Round Table: Sue Tinney, Clinical Care Coordinator, provided information about the Family Youth System Partner Round Table (FYSPRT), a platform for family, youth, and system partners to come together to listen, collaborate, and bring a collective community voice into decisions made regarding Children’s Behavioral Health Services. Participants will discuss what is working well in the system and what could be improved. Youth participation, transitional youth aged 15-21 on Medicaid, is very important. Sue invited the Network to participate as a system partner, share information about the FYSPRT, and bring youth so they can have a voice about the Children’s Behavioral Health system of care. After some discussion, Steve suggested that we provide information about the FYSPRT to the Community Charter members and invite them to participate. Board members agreed.
ACTION: Prepare an email to the Community Charter members that shares information about the Family Youth System Partner Round Table, informs them of the meeting on January 20, invites them to participate and to bring youth. (Sharon)

November 18, 2015 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed; all action items were completed.
Motion to approve the November 18, 2015 Network Board Minutes: Ray; second: Pat. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants Status:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through December, grant funds received: $120,238.30; projected expenditures through the end of 2015: $88,519.

-Homeless Just-In-Time Life Skills Training ($6,000 for 2015). This funding is to provide Life Skills Training at Corrections for the contract period January 1, 2015 through December 31, 2015. As of this time, $5,975.50 has been spent; $4,733.65 has been billed and reimbursed; $1,241.85 will be billed in December. The Network was notified that funding will not continue in 2016, due to fund availability.

Approval of Expenditures: The Itemized Voucher amounting to $3,690.55 was presented to the Network Board for review and approval. The $3,690.55 expenditures are for October Phone Bill and Printing ($33); Email Hosting Service ($10); Miscellaneous Expenditures ($148). In addition, $3,500 was deposited into the Network’s checking account for payroll.
Motion to approve the voucher as presented: Michael; second: Pat. The vote was unanimous and the motion carried.

Payroll for the period November 1, 2015 through November 30, 2015 was $3,210.44, which includes the cost of the payroll and employer taxes. Payroll processing charges were $51.99. As of November 30, 2015, the balance in the checking account, used solely for payroll and payroll processing, was $3,492.49.

NWHF Implementation Grant:
-The Network plans to host a retreat for our Community Charter Partners in February 2016. Discussions and decisions regarding the retreat follow.
• When: As a result of the doodle poll, which had 32 responses, the best date for the retreat is Tuesday, February 23.
• Where: Potentially Youth and Family Link or McClellan Center.
• What: Ideas for the agenda were discussed. A committee was formed to do further planning and finalize the agenda.
ACTION: Verify availability and finalize the location for the retreat. (Sharon)
ACTION: Prepare a SAVE THE DATE email to send to the Community Charter members announcing the date and location of the retreat. (Sharon).

-There was discussion about an invitation the Network received from the Healthy Generations Foundation for a presentation for the N.E.A.R. speaker cohort that addresses real world applications of the ACEs science. The task for the Network is to share geographically focused, broadly collaborative and integrating work efforts. Another representative from Cowlitz County (potentially Chuck Hendrickson) will be invited to discuss targeted efforts. There was discussion on how we should respond to the invitation. After the meeting, Michael suggested that the Network address the Network’s evolving efforts and he will add a broader perspective. The date of the presentation is February 3, in Vancouver.
ACTION: Prepare a presentation in coordination with Michael and the other representative from Cowlitz County. (Sharon)

Paper Tigers Documentary:
-Doreen emailed the final survey results on the Paper Tigers screenings that took place on October 28. The results show: 197 people attended the two showings; 53 responded to the feedback survey; 96% of the attendees rated the screenings excellent or very good; 98% recommended the movie for others; 72% rated the panel excellent or very good; 59% said they were willing to join a coalition to continue the work in our community on ACEs and resiliency; 33 people provided comments. Many of the comments suggested more information and training on ACEs and resiliency for schools, parenting groups, agencies, service clubs, churches, and the public. Other comments addressed prevention, the need for alternative education for middle school students and parenting classes at the elementary level.
ACTION: Share the Paper Tiger feedback survey comments with the Board members. (Sharon)
ACTION: Follow up with Paper Tigers attendees to let them know we received their feedback comments and how we plan to address them. (Sharon)

-A follow on documentary to Paper Tigers is being premiered at the Sundance Film Festival in January. The documentary, Resilience – The Biology of Stress & and Science of Hope, delves into the science of ACEs and chronicles the birth of a new movement among pediatricians, therapists, educators and communities, who are using cutting-edge brain science to disrupt cycles of violence, addiction and disease. The stated goal of Paper Tigers and Resilience is to make “toxic stress” and “ACEs” household terms, so individuals and communities are empowered to improve the health and wellbeing of this and future generations.

APPI Collective Community Capacity Survey. Followed up with the Casey Foundation and Mathematica Research and asked if our survey results were available. They said they will be available and provided to us by late January or early February, in time for review at the Retreat.

Department of Vocational Rehabilitation (DVR) Project Proposals: The contracting specifics for the DVR Project Proposals still have not been determined by DVR. These projects will be on hold until we receive a response from DVR.

Life Skills Training at Corrections:
-The fourth and final report for 2015 was prepared and will be submitted by the end of the week. During 2015, the Network held 36 training sessions of Money Smart, Resume Building and Interview Skills. During the training, there were 259 attendees; 17 attendees completed the four-part Money Smart series and received a Certificate for a Second Chance at one of four financial institutions. Corrections staff and the trainees expressed very positive comments about the training and the benefits it provides.
-We were advised that due to availability of funding and established priorities to stay within the funding level, life skills training overall and our life skills training at Corrections will not be funded in 2016.
ACTION: Notify Corrections that we were not funded to continue the Live Skills Training at Corrections. (Sharon)

Community Based Prevention Services Grant: The Network wrote a letter of support and offered to partner with the Longview Anti-Drug Coalition on a grant application to provide community-based prevention services to prevent and reduce youth substance use. If the grant application is approved, the grant work would begin on January 1, 2016 and continue through June 30, 2016. Board members thought this was an excellent opportunity to provide a much needed service in our community and were enthusiastic about partnering on this grant.

Town Hall Meeting Opportunity: The Network received notice from DSHS that a limited number of $500 stipends will be available on a first come, first served basis beginning in January 2016 for the 2016 Communities Talk: Town Hall meetings. The Network indicated initial interest on November 30. After discussion, and many great ideas on what the Town Hall meetings could entail, Board members agreed that we should pursue this opportunity.
ACTION: Register to host a 2016 Town Hall meeting when the registration process opens. (Sharon)

Review/Feedback on Events:
-The Child and Adolescent Clinic hosted a celebration and information sharing event on December 4 with their grantee leads. The Washington Department of Health was awarded a $16.3 million, four year grant to train 5,600 pediatric primary/behavioral health clinicians to provide patient-centered, high quality care for 450,000 children in WA. Child and Adolescent Clinic was selected to help the team transform WA’s pediatric healthcare delivery system to a family centered, community based, medical home model. The Network and other community partners were invited to share how we have collaborated to improve children’s care in Cowlitz County.

Upcoming Events:
-ACEs Presentation for BRIDGES Program, January 11.
-Family Youth System Partner Round Table, January 20, 3:30 – 5:00pm, LCC

ACTION SUMMARY:
ACTION: Prepare an email to the Community Charter members that shares information about the Family Youth System Partner Round Table, informs them of the meeting on January 20, invites them to participate and to bring youth. (Sharon)
ACTION: Verify availability and finalize the location for the retreat. (Sharon)
ACTION: Prepare a SAVE THE DATE email to send to the Community Charter members announcing the date and location of the retreat. (Sharon).
ACTION: Prepare a presentation in coordination with Michael and the other representative from Cowlitz County. (Sharon)
ACTION: Share the Paper Tiger feedback survey comments with the Board members. (Sharon)
ACTION: Follow up with Paper Tigers attendees to let them know we received their feedback comments and how we plan to address them. (Sharon)
ACTION: Notify Corrections that we were not funded to continue the Live Skills Training at Corrections. (Sharon)
ACTION: Register to host a 2016 Town Hall meeting when the registration process opens. (Sharon)

Next Meeting: January 20, 2015

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