Board Minutes: February 17, 2016: 11:30 – 1:05PM

Cowlitz County Community Network
Board Meeting
February 17, 2016 11:30 – 1:05 PM

Present: Kay Gunter, Tim Krueger, Rod McHattie, Julie Nye, Michael O’Neill, Chris Rugg, Ray Van Tongeren, Steve Watters and Sharon Weinhold. Guests Liz Cattin, PeaceHealth/St. John Medical Center; Kalei LaFave, Community; and Doreen Wadsworth, Cowlitz County Health and Human Services also were present.

Excused: Julia Bishop, Pat Harrold, Sybil Sides

Unexcused: Lacey Cairns,

Quorum: Yes

Welcome and Introductions: Kay welcomed the attendees and guests and invited everyone to introduce themselves.

Additions to the Agenda: none

Board Membership:
-Jeane Conrad resigned from the Board on January 26. She accepted a new position located in Vancouver as Director of Safety, Security and Emergency Management for all of PeaceHealth. In her letter of resignation, she said she enjoyed her brief time on the Board working with dedicated and compassionate people who are making great strides in bringing health to our Community.
-Elizabeth Cattin, PeaceHealth and new Director of Patient Support and Community Services submitted an application for Board membership. Liz has a varied healthcare background and a unique perspective on ways to improve the health of the community. Her strengths and interests are in program design, health promotion and preventive care. She is looking forward to becoming more involved in the community and work to enhance the lives of children and families.
Motion to approve Liz’s request to join the Network Board as a Board member: Ray; second: Michael. The vote was unanimous and the motion carried.

January 20, 2016 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed; all action items were completed.
Motion to approve the January 20, 2016 Network Board Minutes: Michael; second: Steve. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:
Current Grants Status:
-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through January 2016, grant funds received: $140,665; expenditures were $95,025.88.

-Town Hall Meeting. The Network applied for and received a $500 stipend from the Substance Abuse and Mental Health Services Administration (SAMHSA) to host a town hall meeting. The plan is to partner with the Longview Anti-Drug Coalition. A tentative date for the Town Hall meeting is April 19.

-Steve Watters mentioned several grants that may provide an opportunity for the Network to partner with Youth and Family Link. He suggested we meet to discuss these opportunities further.
ACTION: Coordinate with Youth and Family Link to schedule a meeting to discuss grant opportunities. (Sharon)

Approval of Expenditures: The Itemized Voucher amounting to $3,684.12 was presented to the Network Board for review and approval. The $3,684.12 expenditures are for December Phone Bill ($14); Email Hosting Service ($10); and Miscellaneous Expenditures ($160). In addition, $3,500 was deposited into the Network’s checking account for payroll.
Motion to approve the voucher as presented: Ray: second: Julie. The vote was unanimous and the motion carried.

Payroll for the period January 1, 2016 through January 31, 2016 was $3,260.44, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $51.99. As of January 31, 2016, the balance in the checking account used solely for payroll and payroll processing, was $5,295.35.

-Proposal to Purchase Paper Tigers DVD. At the request of the Board, research was done regarding the purchase of the Paper Tigers DVD. Chris said the Kelso School District was planning to purchase the DVD and the Network and others in the community would be welcome to use it. Doreen mentioned that the RSN planned to purchase the DVD. It was decided to not purchase the DVD at this time, but potentially purchase the DVD for the follow on documentary, Resiliency, when it becomes available to share with the community.

-Donations. There was discussion on whether the Network should include a “Donation” link on the Network website for potential donations. Discussion included how this could work and whether it would be appropriate for the Network. The consensus was that every opportunity should be explored that could help the serve at-risk youth and families.
ACTION: Check further into a donation link on the Network website and include the topic on the March agenda. (Sharon)

Board Member Attendance Policy: The Board Member Attendance Policy approved by the Board in January 2015 was reviewed along with Board Member attendance. The policy recognizes that many Board members have jobs and other commitments and cannot attend every meeting and that the Network Board is a working board and attendance at Board meetings is important. The expectation is that Board members will attend 65% or eight (8) Board meetings during the calendar year. If a member provides notice prior to a meeting that they are not available to attend, their absence is considered “excused.” If they do provide notice, their absence is considered “unexcused.” The review showed that Board member attendance was acceptable with a number of members having perfect or almost perfect attendance during the year. No changes to the policy were suggested.

NWHF Implementation Grant:
Community Charter Member Retreat:
-Board members spent considerable time discussing the plans for the Community Charter Member Retreat scheduled for February 23. The agenda, presentations, three workshops, expectations, handouts and feedback survey were reviewed and Board member roles and responsibilities for the Retreat were addressed. Final preparations are continuing to host an anticipated 30-35 Community Charter Member Organization leaders.
-A Wall of Success will be built with Community Charter Members providing a one sentence statement of their organization’s 2015 proudest accomplishment serving families and children. Participants will be given an opportunity to expand on their accomplishments if they choose.
ACTION: Contact TDN to see if they are available and interested in participating in all or part of the Retreat. (Sharon)

Paper Tigers:
-A proposed email has been prepared for those who attended the showing of Paper Tigers and provided an email address. The proposed email summarizes the top three suggestions and an action plan to address them.
ACTION: Re-send proposed Paper Tigers email to Board Members for review. Review comments, make appropriate changes and send to those who attended the showing of Paper Tigers and provided an email address. (Sharon)

Housing Coalition Update: Ray provided feedback on the Housing Coalition meetings he has been attending. He shared information contained in a recent presentation given at a Housing Coalition meeting that showed data on homelessness in Cowlitz County as compared to the state. He also summarized some of the challenges and successes that the Housing Coalition has discussed.
ACTION: Email the Housing Coalition presentation to Board Members. (Sharon)

Battle Ground Connect: Rod offered information about Battle Ground Connect, a coalition in Battle Ground WA of over 120 organizations in six different sectors: education, business, church, health, art and government. Battle Ground Connect was formed in 2013 as a 501c(3) in response to adolescent crises such as suicide, drug and alcohol abuse, mental health, academic performance, violence and other urgent social concerns in the community. Battle Ground Connect has a small staff and an annual budget of $150,000, and uses an inclusive approach to bring together perspectives and influencers around issues to produce balanced and systemic change. This approach helps remove stovepipes and build relationships, and encourages movement together in a direction all can support. Board members were very interested in the model and work of Battle Ground Connect and asked that it be discussed further at the March Board meeting.
ACTION: Email the Battle Ground Connect link to Board members so they can learn more about it before the next Board meeting. (Sharon)
ACTION: Include Battle Ground Connect as an agenda item for the March Network Board meeting. (Sharon)

Review/Feedback on Events:
-Family Youth System Partner Round Table, FYSPRTs are family and youth led forums created to build a connection between families and youth receiving mental health services and the organizations that serve them. A FYSPRT is being formed in Cowlitz County and meets on the 3rd Wednesday of each month, 3:30 – 5:00pm at LCC Main, Rm 119. Several Board members are participating in the meetings.
-2016 Homeless Connect on January 28 was very well attended by both service providers and those who are homeless or at risk of being homeless. This also was the annual count of homeless and at-risk of homeless in Cowlitz County.
-NEAR Speakers Bureau Training, on February 3 in Vancouver was hosted by Laura Porter. Other participants were from Department of Corrections, Department of Health, several Networks, and the Seattle School of Nursing.
-Head Start Strategic Plan update on February 5 was informative and productive. Representatives from many child serving organizations participated.
-PeaceHealth 20 Year Master Plan meetings were held on February 16.

Upcoming Events:
-Family Youth System Partner Round Table, FYSPRT, see comments above.
-Small Government Workshop, February 24 with representatives from the WA State Auditor’s Office for training on financial reports for 2015.
-Becoming Trauma Informed Workshop, February 24, 9-4, DSHS Kelso CSO Office or February 25, 9-4, Cowlitz County Conference Center, Registration Fee: $45.

ACTION SUMMARY:
ACTION: Coordinate with Youth and Family Link to schedule a meeting to discuss grant opportunities. (Sharon)
ACTION: Check further into a donation link on the Network website and include the topic on the March agenda. (Sharon)
ACTION: Contact TDN to see if they are available and interested in participating in all or part of the Retreat. (Sharon)
ACTION: Re-send proposed Paper Tigers email to Board Members for review. Review comments, make appropriate changes and send to those who attended the showing of Paper Tigers and provided an email address. (Sharon)
ACTION: Email the Housing Coalition presentation to Board Members. (Sharon)
ACTION: Email the Battle Ground Connect link to Board members so they can learn more about it before the next Board meeting. (Sharon)
ACTION: Include Battle Ground Connect as an agenda item for the March Network Board meeting. (Sharon)
Next Meeting: March 16, 2016

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