Board Minutes: March 16, 2016: 11:32-1:00PM

Cowlitz County Community Network

Board Meeting

March 16, 2016 11:32 – 1:00 PM


Present: Kay Gunter, Pat Harrold, Lacey Cairns, Liz Cattin, Tim Krueger, Julie Nye, Chris Rugg, Ray Van Tongeren, Steve Watters and Sharon Weinhold.  Guests Kalei LaFave, Community; Tabatha O’Brien, Family Health Center, Parent Child Assistant Program; and Jenn Schapman, South Kelso Community Advocate Coordinator, also were present.


Excused: Rod McHattie, Michael O’Neill, Sybil Sides


Unexcused: Julia Bishop


Quorum: Yes


Welcome and Introductions: Kay welcomed the attendees and guests and invited them to introduce themselves for the benefit of our guests.


Additions to the Agenda: none


Board Membership: Tabatha O’Brien, Parent Child Assistant Program (PCAP) Supervisor, submitted an application for Board membership. PCAP is hosted by Cowlitz Family Health Center. Tabatha was selected recently as supervisor after serving as an Advocate for PCAP helping new mothers with children who struggle with addiction. Her reason for joining the Board is to work with a team of community members to help and ensure that Cowlitz County’s high risk populations are able to access more resources for services such as mental health, housing and parenting skills. Kay mentioned that the Network Board is a working Board and the Board will be involved in several events in the coming months. Board members are involved in planning and hosting these events. Tabatha expressed willingness to participate in events and attend Board meetings regularly.

Motion to approve Tabatha’s request to join the Network Board as a Board member: Ray; second: Liz. The vote was unanimous and the motion carried.


February 17, 2016 Meeting Minutes: The minutes had been sent to the Board members for their review prior to the meeting. The actions listed in the meeting minutes were reviewed; all action items were completed.

Motion to approve the February 17, 2016 Network Board Minutes: Steve; second: Ray. The vote was unanimous and the motion carried.

Grant Status Report / Budget Update:

Current Grants Status:

-Kaiser Permanente Community Fund Grant (KPCF) ($161,095). This three year grant for implementation of a “Coordinated Prevention System for Healthy Starts” began on January 1, 2014 and will continue through December 31, 2016. Through February 2016, grant funds received: $140,665; expenditures were $98,848.78.


-Town Hall Meeting. The Network applied for and received a $500 stipend from the Substance Abuse and Mental Health Services Administration (SAMHSA) to host a town hall meeting. The Town Hall meeting will be held on April 19.


-WA State Department of Early Learning, Strengthening Families Washington invited applications for funding to provide prevention services for child abuse and neglect. The maximum funding request is $30,000 per year for three years. Letters of Interest were due to DEL on March 11; Letter of Interest finalists will be invited to submit a full application on March 28. If invited, full applications will be due April 29 with contract start on July 1. The Network submitted a Letter of Interest to provide Positive Parenting, parent education and support to pregnant women, mothers and caregivers with young children in Cowlitz County and surrounding communities.


Approval of Expenditures: The Itemized Voucher amounting to $3,822.90 was presented to the Network Board for review and approval. The $3,822.90 expenditures are for Copies ($27); Email Hosting Service ($10); and Miscellaneous Expenditures, the majority which were for the retreat ($286). In addition, $3,500 was deposited into the Network’s checking account for payroll.

Motion to approve the voucher as presented: Pat: second: Julie. The vote was unanimous and the motion carried.


Payroll for the period February 1, 2016 through February 29, 2016 was $3,260.44, which includes the cost of the payroll and associated employer costs. Payroll processing charges were $51.99. As of February 29, 2016, the balance in the checking account used solely for payroll and payroll processing, was $7,695.79.


-Donation Link on Website. There was considerable discussion about adding a donation link to the Network website, how it would work, and the related costs. It is unknown how many donations the Network might receive. Steve suggested that a statement be added to the home page on a test basis saying if you would like to donate, contact the Network.

Motion to add a statement on the Network website homepage inviting potential donors to contact the Network: Ray: second: Steve. The vote was unanimous and the motion carried.

ACTION: Create and add a statement on the Network website homepage inviting potential donors to contact the Network. (Sharon)


NWHF Implementation Grant:

Community Charter Member Retreat. Thirty representatives from Charter Member organizations participated in the retreat on February 23. Feedback was excellent. Highlights mentioned: the NEAR presentation, the workshops and the Wall of Success. The Network would like to extend a huge thank you to Steve for offering the Youth and Family Link for the retreat and the many Board members who helped plan and organize the retreat.


-Resource Directory. Wahkiakum County resources are being added to the Resource Directory at


-Trauma Informed Pathway. Retreat participants were invited to complete a Trauma Informed Pathway Survey. Trauma and adversity in childhood can impact brain development and lead to recognizable adaptive behaviors. One way to create a more resilient community is to ensure that organizations serve clients in a way that is sensitive to the impacts of trauma and works for all individuals to support a sense of safety and trust. The goal of the Trauma Informed Pathway is to help Charter Members identify where their organization is in developing this capacity and to track how our community as a whole is moving towards becoming trauma informed. We have received some completed surveys and are looking for more.

ACTION: Encourage Charter members to complete and return a completed Trauma Informed Pathway Survey. (Sharon)


Coalition on ACEs and Resilience. Feedback from the Paper Tigers Survey indicated that attendees were interested in expanding awareness of ACEs and resiliency in our community, improving collaboration and coordination among organizations providing services, and looking for expanded opportunities for learning for those that find it difficult to learn in the traditional settings. A Coalition that will report to the Network Board and Charter Members has been established and will look at these ideas and potential ways to address them. The first Coalition meeting, a brainstorming session, is scheduled for March 16, 4pm at Cowlitz County Health and Human Services

ACTION: Participate in the Coalition and prepare a report on the Coalition discussions and ideas for the Network Board and Charter Members. (Sharon)



Community Capacity Survey. Mathematica Policy Research as part of the ACEs Public-Private Initiative (APPI) invited Cowlitz County, Kitsap and Thurston counties to participate in a community capacity survey on a community’s ability to address ACEs and promote resilience. The survey was conducted in October 2015.  Sixty-two people participated, 26 from Cowlitz County. The survey results show the survey participants feel that Cowlitz County community partners share an ongoing commitment to reduce ACEs, increase resilience, and promote healthy child development and believe that together they can make a difference and solve complex issues in these areas. They also responded that improvements should be made in data tracking systems, training on ACEs and resiliency, and more funding should be dedicated to these areas.

ACTION: Email the complete Mathematica Policy Research survey report to the Network Board and Charter Members. (Sharon)


County Health Rankings. The 2016 County Health Rankings were just released and show that Cowlitz County has made some positive steps. The county’s health outcomes rankings moved from 32nd to 31st (out of 39 counties) and the health factors score moved from 33rd to 29th. Where the County for the past few years has ranked 39th or dead last in poor health behaviors (adult smoking, obesity, excessive drinking, teen birth, etc.), the new ranking is now 35th! The County has not improved on everything, but the 2016 rankings show it is headed in the right direction due to the dedicated and continued efforts of many organizations and individuals in the community.


Town Hall Meeting:

-The Town Hall Meeting on Underage Drinking is scheduled for Tuesday, April 19, 4-7pm at Youth and Family Link. This is a free family event and everyone is invited to attend. OMSI will bring interactive activities; Information booths will provide interactive learning activities. Flyers have been distributed to Network Board members and members are encouraged to post and email the flyer to others who may be interested and participate in the event.

-The Network is a co-sponsor, will help with marketing and will have an Information Booth. A committee will be formed comprised of Kay, Ray, Julia, Kalei, and Jenn to design the booth. Network Board members will staff the booth. The South Kelso Community Advocates have agreed to help with marketing in Kelso.

ACTION: Convene the Town Hall Meeting committee and assist with their work in designing and staffing the Information Booth. (Sharon)

Battle Ground Connect: Rod was unavailable for the meeting so this topic was not discussed in detail. Steve suggested that the Network should be looking at the big picture, who we are, what is our mission, how do we sustain ourselves rather than pieces. The Network has a mission statement that is broad by design. It allows us to apply for funding or participate in activities that we as a Board are interested in and capable of accomplishing with Network resources. Members asked that we include Strategic Planning on our next agenda. Steve & Liz will lead the discussion.

ACTION: Include Strategic Planning on the Agenda for the April meeting. (Sharon)


Review/Feedback on Events:

-Family Youth System Partner Round Table, FYSPRTs are family and youth led forums created to build a connection between families and youth receiving mental health services and the organizations that serve them. A FYSPRT has been formed in Cowlitz County and meets on the 3rd Wednesday of each month, 3:30 – 5:00pm at LCC Main, Rm 119. Service providers and youth are invited to participate.

-Small Government Workshop, Feb 24. Met with WA State Auditors and received an update on the 2015 financial report requirements.

-Community Resource Providers, Mar 10. Distributed the Town Hall meeting flyer.


Upcoming Events:

-Family Youth System Partner Round Table, FYSPRT, Mar 16, 3:30-5pm, LCC.

-Coalition Meeting, ACEs and Resiliency, Mar 16, 4-5pm, Health Department.

-Birth to Three Forum, Mar 18, 12-1pm, Head Start.

-Town Hall meeting, April 19, 4-7pm, Youth and Family Link.

-2015 Financial Report & NWHF Reports due May 27.



ACTION: Create and add a statement on the Network website homepage inviting potential donors to contact the Network. (Sharon)

ACTION: Encourage Charter members to complete and return a completed Trauma Informed Pathway Survey. (Sharon)

ACTION: Participate in the Coalition and prepare a report on the Coalition discussions and ideas for the Network Board and Charter Members. (Sharon)

ACTION: Provide the complete APPI/Mathematica survey report to the Network Board and Charter Members. (Sharon)

ACTION: Convene the Town Hall committee and assist with their work. (Sharon)

ACTION: Include Strategic Planning on the Agenda for the April meeting. (Sharon)


Next Meeting: April 20, 2016

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